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Leisure Management Software

University of Portsmouth

This public procurement record has 1 release in its history.

Award

28 Sep 2026 at 16:33

Award Notice
Summary of the contracting process

The University of Portsmouth Higher Education Corporation bought a leisure management software system for its sports and leisure facilities and related services. The software supports facility operations, bookings, memberships, payments and customer engagement, and must work with the university’s existing hardware. The requirement is for software and associated information systems, delivered for the University of Portsmouth Sports and Recreation Department in Portsmouth.

The procurement is complete and the contract was awarded to Gladstone MRM Ltd, with the contract signed on 28 August 2026. The contract value is £163,364. The stated option is to extend by one year plus a further year, with a possible total contract value of £324,248 excluding VAT over four years. The university used a direct award through the Crown Commercial Service G-Cloud 14 framework, without a prior call for competition. The supplier was selected through the framework’s buying process as the most appropriate supplier. Evaluation was based on technical service, weighted at 40%, and price, weighted at 60%.

This award shows demand at the University of Portsmouth for a leisure management platform that can support sports and leisure facility operations, including bookings, memberships, payments and customer engagement. A credible future supplier would need proven software covering these functions and the technical capability to integrate with the university’s existing hardware. The buyer used the G-Cloud 14 framework route and selected a supplier through its framework buying process, so familiarity with framework procurement and the ability to demonstrate a strong technical service alongside competitive pricing would be relevant. The successful supplier was an SME, indicating that a large corporate scale was not necessary for this contract.

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Notice Information

Notice Title

Leisure Management Software

Notice Description

The University has awarded a contract for the provision of software for our Leisure Management System, this is to support the effective management and operation of our sports and leisure facilities and related services. This system supports our operations, bookings, memberships, payments and customer engagement. The system must work with our current hardware.

Lot Information

Lot 1

This is a direct award via a framework - GCloud 14. This provides a fully compliant route to market. The supplier has been selected using the GCloud 14 buying process. The software will provide effective management and operation of our sports and leisure facilities and related services. This system supports our operations, bookings, memberships, payments and customer engagement and be compatible with our existing hardware.

Options: Option to extend for an additional 1+1 (years 3 and 4) Giving a total possible contract value over 4 years of PS324,248 excluding vat

Procurement Information

This procurement was carried under Crown Commercial Services CCS GCloud 14 framework. This supplier was selected as the most appropriate supplier in accordance with the Crown Commercial Services - CCS GCloud buying process/searches.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077bd6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091576-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£163,364 £100K-£500K

Notice Dates

Publication Date
28 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Portsmouth
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2UP
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth
Local Authority
Portsmouth
Electoral Ward
St Thomas
Westminster Constituency
Portsmouth South

Supplier Information

Number of Suppliers
1
Supplier Name

Gladstone MRM Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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