Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Public Affairs and Crisis Communication Support

Milford Haven Port Authority

This public procurement record has 2 releases in its history.

TenderUpdate

02 Oct 2026 at 17:05

UK4 - Tender Notice
Tender

29 Sep 2026 at 10:40

UK4 - Tender Notice
Summary of the contracting process

Milford Haven Port Authority is seeking an experienced agency partner to provide strategic public affairs and crisis communications support for the Port of Milford Haven. The work is public relations and communications consultancy, covering essential services and optional call-off services. The requirement includes advising on public affairs and responding to crisis communications needs; suppliers will also set out their service delivery approach, contract management and proposed team. The work is for the Port of Milford Haven in Pembrokeshire, Wales. This is a single-lot services opportunity, rather than separate work packages, and is marked as suitable for small and medium-sized businesses.

The buyer invited tenders through an open competitive flexible procedure. The procurement reached the tender stage, with mandatory pass/fail checks followed by written quality and commercial evaluation; shortlisted suppliers may then be invited to present and answer questions. Enquiries were due by 19 October 2026 at 12:00, and tenders by 26 October 2026 at 09:00. The planned contract period runs from 14 December 2026 to 1 January 2030, with two optional one-year extensions, potentially to 1 January 2032. The estimated value is £165,000 excluding VAT (£350,000 including VAT); an amendment sets a maximum £150,000 budget for essential services over the initial three-year term. Evaluation weights written quality 25%, commercial submission 50% and presentation 25%.

This opportunity suits an agency able to combine strategic public affairs advice with practical crisis communications support for a port. Bids need to demonstrate understanding of the Port’s requirements, a credible service delivery approach, relevant experience and crisis-response capability, supported by a suitable delivery team and effective contract management. Suppliers should be ready to price essential services, optional call-off work and applicable resource rates, and to explain their approach to social value. The evaluation also tests strategic thinking, knowledge of the Port, the proposed key personnel and cultural fit; shortlisted bidders may need to present and respond to panel questions. Small and medium-sized businesses are expressly considered suitable, making the work relevant to specialist agencies as well as larger communications firms, provided they can deliver the required breadth and responsiveness.

How relevant is this notice?

Notice Information

Notice Title

Public Affairs and Crisis Communication Support

Notice Description

The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support. The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA

Lot Information

Lot 1

Options: Optional Call-off Services as listed within the Tender.

Renewal: Contract duration: Initial term: 3 years Extension option: 1 year Extension option: 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077c1d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093550-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79416000 - Public relations services

Notice Value(s)

Tender Value
£165,000 £100K-£500K
Lots Value
£165,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
26 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Dec 2026 - 1 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Milford Haven Port Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PEMBROKESHIRE
Postcode
SA73 3EP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Pembrokeshire
Electoral Ward
Milford: Hakin
Westminster Constituency
Mid and South Pembrokeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...