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Public Affairs and Crisis Communication Support

Milford Haven Port Authority

This public procurement record has 3 releases in its history.

TenderUpdate

12 Oct 2026 at 18:52

UK4 - Tender Notice
TenderUpdate

02 Oct 2026 at 17:05

UK4 - Tender Notice
Tender

29 Sep 2026 at 10:40

UK4 - Tender Notice
Summary of the contracting process

Milford Haven Port Authority is seeking an experienced agency partner to provide strategic public affairs and crisis communications support for the Port of Milford Haven. The requirement is for public relations and communications services, including essential services and optional call-off support, with the detailed service scope set out in the tender documents. The buyer is the Port Authority, a utility based in Pembrokeshire. The stated delivery location is the United Kingdom. This opportunity is suited to agencies able to advise on public affairs and provide strategic communications support, particularly in a port and infrastructure context.

The buyer invited offers through a competitive flexible procedure. The process assesses mandatory pass/fail requirements, written quality submissions and commercial submissions; shortlisted suppliers may then give a presentation and attend an interview. Enquiries were due by 19 October 2026 at 12:00 BST, and tenders by 26 October 2026 at 09:00 UTC. The planned contract runs from 14 December 2026 to 1 January 2030, with two one-year extension options, potentially to 1 January 2032. The estimated value is £165,000 excluding VAT (£350,000 including VAT); the essential-services budget is capped at £150,000 for the initial three-year term. One lot is assessed on written quality (25%), commercial submission (50%) and presentation (25%).

The tender is marked as suitable for small and medium-sized enterprises, making it relevant to specialist communications agencies as well as larger consultancies. Strong contenders will be able to demonstrate relevant public affairs experience, strategic thinking and a clear understanding of the Port’s requirements. The stated assessment also looks for a credible service-delivery approach, crisis communications capability, an effective delivery team, contract management and social value. Suppliers should be prepared to explain their proposed approach and introduce key personnel in a presentation, with the panel considering cultural fit and responses to its questions. Commercial proposals need to address essential services, optional call-off services and applicable resource rates. The buyer evaluates written quality and commercial submissions before deciding whether to invite suppliers to presentations.

How relevant is this notice?

Notice Information

Notice Title

Public Affairs and Crisis Communication Support

Notice Description

The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support. The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA

Lot Information

Lot 1

Options: Optional Call-off Services as listed within the Tender.

Renewal: Contract duration: Initial term: 3 years Extension option: 1 year Extension option: 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077c1d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096318-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79416000 - Public relations services

Notice Value(s)

Tender Value
£165,000 £100K-£500K
Lots Value
£165,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
26 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Dec 2026 - 1 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Milford Haven Port Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PEMBROKESHIRE
Postcode
SA73 3EP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Pembrokeshire
Electoral Ward
Milford: Hakin
Westminster Constituency
Mid and South Pembrokeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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