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Fleet Claims Management Service

The Police and Crime Commissioner for Derbyshire

This public procurement record has 1 release in its history.

Planning

29 Sep 2026 at 12:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Derbyshire intends to procure fleet claims management services for Derbyshire Constabulary. The service is intended to recover costs associated with vehicle claims, including engineer fees, repairs, vehicle recovery, livery, internal workshop parts and labour, and the pre-accident value less salvage for vehicles written off. Potential recovery also covers loss of use and vehicle decommissioning and recommissioning. Northamptonshire Police, Fire and Crime Commissioner and Derbyshire Fire and Rescue Authority are involved in the preliminary market engagement exercise. The procurement is listed for delivery in the United Kingdom; the description does not identify specific delivery sites. The service has been in place since November 2024, and the buyer is reviewing market developments since its previous market exercise.

This process is at the planning stage: the buyer has stated an intention to procure, but there is no invitation to tender. Preliminary market engagement is scheduled through 30 October 2026, and the buyer expects a further procurement notice by 30 November 2026. If the business case is approved, the buyer says it will use a compliant procurement route when purchasing; no specific procedure has been selected. The planned contract period is 1 July 2027 to 30 June 2028, with a possible extension to 30 June 2029. The planning data records a value of £0, which is not an estimate of the service’s commercial scale. No lots, participation conditions or evaluation basis are set out at this stage.

The work is likely to suit suppliers able to manage claims involving police and emergency-service vehicle fleets and to identify, evidence and pursue recoverable costs across a range of incident-related expenses. Relevant operational capability includes coordinating vehicle repair, engineering assessment and recovery, as well as accounting for workshop labour and parts, vehicle downtime, salvage and return-to-service costs. Suppliers with experience supporting public-sector or emergency-service fleets may be well placed to contribute to the market engagement, particularly if they can explain how their service differs from arrangements already in place. The buyer is seeking to understand what has changed in the market since its previous exercise. Small and medium-sized businesses are identified as suitable; no specific accreditation or qualification is stated.

How relevant is this notice?

Notice Information

Notice Title

Fleet Claims Management Service

Notice Description

Derbyshire Constabulary intend to procure a Fleet Claims Management Service. We have had this service in place since November 2024 and are now scoping the market to see what has changed since our last market exercise. Northamptonshire Police Fire and Crime Commissioner and Derbyshire Fire and Rescue Authority are also involved in this Pre Market Engagement exercise. Potential cost recovery includes but is not limited to; engineer's fees, repair costs, vehicle recovery fees, livery costs, internal workshop costs (including parts and labour), pre-accident value minus salvage (in the case of a total loss), loss of use, decommissioning and recommissioning. If the business case is approved, a compliant procurement route will be taken at the point of purchase.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109556&TID=100114597&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077c5f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091831-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

66510000 - Insurance services

66514110 - Motor vehicle insurance services

66518100 - Insurance brokerage services

79412000 - Financial management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Derbyshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RIPLEY
Postcode
DE5 3RS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Amber Valley
Electoral Ward
Ripley
Westminster Constituency
Amber Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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