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Provision of an Asset Management Solution - Competitive Flexible Procedure

Isle of Wight Council

This public procurement record has 1 release in its history.

Tender

29 Sep 2026 at 17:10

UK4 - Tender Notice
Summary of the contracting process

Isle of Wight Council is seeking an asset management solution for its Property Services department to manage the Council’s property portfolio. The procurement covers the software solution and associated implementation, configuration, integration, support, maintenance and licensing. The aim is to improve the efficiency and effectiveness of working and reduce duplication. The system is intended to support property management across Council departments, with functions for property registration, property details, records and history, and reporting. The work is for the Council on the Isle of Wight. It is a combined software and IT services requirement, rather than a purchase of physical property assets.

The Council invited tenders using a two-stage competitive flexible procedure: an initial tender stage with a shortlist of up to four suppliers, followed by presentations and an award stage. The enquiry deadline was 16 October 2026 at 14:00; tenders were due by 27 October 2026 at 14:00. The award decision was due by 18 December 2026. Contract mobilisation was expected from 4 January 2027, with the solution expected to go live by 24 May 2027; the contract period runs from 24 May 2027 to 23 May 2030. Estimated value is £201,300 excluding VAT (£241,560 including VAT). Price carries 60% of the evaluation; quality carries 40%, covering migration, security, user engagement and a demonstration.

The requirement suits software providers with an established property or asset management platform and the capacity to implement and support it across a council. Suppliers should be able to lead data migration and cleansing, manage the initial data upload, assure data quality and provide secure data return at contract end. The solution needs to integrate with other platforms through APIs and import/export functions. Strong information security is central, including data protection, UK GDPR compliance where applicable, single sign-on, multi-factor authentication, tamper-proof audit logs, secure backups and breach notification arrangements. Providers should also be equipped to train a broad range of users, provide responsive technical support, maintain and upgrade the system, support business continuity and disaster recovery, and demonstrate configurable reporting and property-management functions. SMEs are considered suitable to compete.

How relevant is this notice?

Notice Information

Notice Title

Provision of an Asset Management Solution - Competitive Flexible Procedure

Notice Description

To provide an Asset Management Solution for the Authority's Property Services department that is fit for purpose and which contributes towards the Authority's objective of creating opportunity for more efficient and effective working and to reduce duplication. Management of the Council's Property Portfolio. Contract mobilisation expected to be 04 Jan 27 - 24 May 27. Please note that the start date is the expected 'Go Live' date, but the contract mobilisation is expected to begin 04 January 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077cf0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092077-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£201,300 £100K-£500K
Lots Value
£201,300 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20261 weeks ago
Submission Deadline
27 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 May 2027 - 23 May 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Isle of Wight Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ34 Isle of Wight
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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