Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Cabot Learning Federation - Provision of HR and Payroll System

Cabot Learning Federation Multi Academy Trust

This public procurement record has 1 release in its history.

Tender

30 Sep 2026 at 16:46

UK4 - Tender Notice
Summary of the contracting process

Cabot Learning Federation Multi Academy Trust is seeking an HR information system (HRIS) and a fully managed payroll service for its schools. Suppliers may offer one integrated system or separate HR and payroll systems, but any separate systems must transfer data securely, accurately and efficiently, with minimal manual work. The requirement also covers pension services. The Trust expects the service to support schools joining the organisation and to allow related HR, payroll and pension modules or services to be added. Delivery is for the Trust’s schools in the United Kingdom; the published location is not more specific. The Trust is the buyer, with PHP Law LLP named as a party to the procurement.

The Trust invited tenders through an open procedure. This is a services contract, with one lot covering the complete requirement. Questions were due by 11:00 on 23 October 2026 and tenders by 12:00 on 6 November 2026; the stated award decision date was 17 December 2026. The estimated contract period begins on 15 January 2027, with system go-live planned for June or July 2027. The service is to run for four years from go-live, with two possible one-year extensions. The estimated value is £1.4 million excluding VAT (£1.68 million including VAT). Evaluation weights software functionality at 35%, quality questions at 25% and price at 40%; the lowest overall price receives the full price score, with other scores calculated relative to it.

The opportunity suits providers able to deliver and support an HRIS alongside managed payroll and pension services, either as an integrated platform or through systems that exchange data securely and reliably. The Trust expects suppliers to manage implementation, data migration, testing, go-live and ongoing service, while handling payroll accuracy, statutory compliance, business continuity, support queries and expansion as schools join. Bidders must demonstrate relevant technical experience through up to three contract examples from the education sector completed in the preceding three years; at least two must be sufficiently relevant to the requirement. Providers must show financial resilience, including audited or equivalent accounts for the previous two financial years, adequate resources, positive net assets and a turnover threshold. Required insurance includes employer’s and public liability cover, plus professional indemnity, product liability, and cyber and data protection cover. Current ISO 9001 and ISO 27001 certifications, or recognised equivalents covering the proposed services, are required.

How relevant is this notice?

Notice Information

Notice Title

Cabot Learning Federation - Provision of HR and Payroll System

Notice Description

Tenderers are invited to tender for the provision of an HRIS solution and fully managed payroll service. Tenderers may propose either a fully integrated solution or separate HR and payroll systems, provided that data can be transferred securely, accurately and efficiently between the two systems, with minimal manual intervention. Full details of all contract requirements are set out in this document - Document 2: Specification of Requirements.

Lot Information

Lot LOT-0000

Options: The description of the options. The right to additional purchases while the contract is valid. To enable schools who join the Trust to be added to the Contract and for additional modules or services to be included that relate to HR and Payroll and Pension Service.

Renewal: The estimated contract start date will be 15th January 2027, with the system/service go-live planned for June - July 2027 and is to be for a period of four (4) years from system go-live, with the possible extension of two (2) further years in 12-month intervals (4 + 1 +1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077e0e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092572-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
6 Nov 20261 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Jan 2027 - 31 Jul 2031 4-5 years
Recurrence
2032-03-31

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cabot Learning Federation Multi Academy Trust
Additional Buyers

PHP Law LLP

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSWOOD, BRISTOL
Postcode
BS15 4JT
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
South Gloucestershire
Electoral Ward
Woodstock
Westminster Constituency
Bristol North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...