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Survey & Maintenance of Fire Dampers at The University of Huddersfield

University of Huddersfield

This public procurement record has 1 release in its history.

Tender

01 Oct 2026 at 09:45

UK4 - Tender Notice
Summary of the contracting process

The University of Huddersfield is buying a survey, testing and maintenance service for fire dampers and associated ventilation systems in its buildings. The contractor must inspect the systems and external ventilation grilles, identify and label equipment, and create an inventory showing each damper’s location and type. Work includes testing dampers to manufacturers’ instructions and BS 9999:2017, physically operating them to demonstrate effectiveness, cleaning and lubricating components where needed, resetting and retesting units, and reporting repairs. The service is for university buildings in Huddersfield and other locations in West Yorkshire. Deliverables include marked-up drawings, a comprehensive condition and performance report, details of remedial actions, and a test certificate for every damper.

The University invited offers through an open competition for this below-threshold works contract. The tender deadline was 29 October 2026 at 12:00 UTC; enquiries were due by 23 October 2026 at 12:00 BST. The contract period runs from 1 December 2026 to 30 November 2031. The estimated value is £100,000 excluding VAT (£120,000 including VAT). The procurement is a single lot, with no division into separate packages indicated. Evaluation gives price a 60% weighting and quality 40%. Offers may be submitted electronically through the buyer’s e-sourcing portal.

This requirement suits firms with practical experience surveying, testing and maintaining fire dampers and related ventilation systems in occupied or multi-building estates. Suppliers need staff able to identify different damper types, follow manufacturers’ instructions and apply BS 9999:2017, including physically dropping dampers, cleaning channels and runners, lubricating where necessary, resetting equipment and carrying out retests. The work also calls for reliable asset-recording and reporting capability: equipment must be labelled, inventoried by location and type, matched to marked-up drawings, and documented with condition, operating status, failures and remedial actions. Contractors must be able to issue a test certificate for each damper and identify when significant repairs beyond consumables are needed. The buyer identifies the opportunity as suitable for small and medium-sized businesses.

How relevant is this notice?

Notice Information

Notice Title

Survey & Maintenance of Fire Dampers at The University of Huddersfield

Notice Description

The contractor is required to initially visually inspect the buildings using their knowledge and experience, they need to check all external ventilation grilles and ventilation systems that form part of the fire damper overall system, and satisfy themselves as to what might be needed. Prior to an annual service been conducted to maintain the dampers in situ. Key requirements of the Project include: Survey of ventilation plant associated with fire dampers in each building, recording IDs and mark up each one. (Using self- adhesive stickers with ID Number, building, date test). Create an inventory of fire dampers in each building by location and type. Carry out testing of each damper or system to manufacturer's instructions and to the appropriate British Standard BS9999:2017. This must include as a minimum physically dropping the damper to demonstrate its effectiveness: cleaning channels and runners, applying (light) lubrication where necessary, and re-setting each damper. The contractor must confirm any maintenance which has been completed by producing the appropriate paperwork from his own system. The contractor must inform the Estates Department if significant repairs are required e.g. beyond consumables. Retest of each damper as necessary. Provide a comprehensive report including location and status of each damper against marked up drawings and detailed exception reports in cases of failure. List all remedial action required, in excess of the items outlined in iii above, so each damper is in efficient working order and good repair. At the end of the works a comprehensive report is to be provided to the University giving details of the dampers in each building including location, numbers and types of dampers, serial numbers or IDs, condition of damper, operation of damper and remedial actions. A test certificate must be provided for each damper For more information about this opportunity, please visit the eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Building-installation-work./9A4JD9MR47 To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/9A4JD9MR47

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077e38
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092656-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

75 - Administration, defence and social security services

CPV Codes

45300000 - Building installation work

50222100 - Repair and maintenance services of dampers

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
29 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Huddersfield
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUDDERSFIELD
Postcode
HD1 3DH
Postcode Area
Huddersfield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE42 Leeds, TLE44 Calderdale and Kirklees, TLE45 Wakefield
Local Authority
Kirklees
Electoral Ward
Newsome
Westminster Constituency
Huddersfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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