Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Kitchen Management Solution & Associated Hardware

The North Yorkshire Council

This public procurement record has 1 release in its history.

Planning

02 Oct 2026 at 12:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is exploring a kitchen management solution and associated hardware for use in schools and corporate sites across North Yorkshire. The system would support kitchen operations and be used centrally to maintain recipes, analyse nutrition and control allergen information. The requirement combines software and IT services with equipment such as tablets. Suppliers may therefore need to provide an integrated system, hardware and the associated implementation or support services. The council is seeking market input to understand available solutions and shape the scope of a potential future procurement. This is an early-stage requirement: the council has not yet invited tenders.

The process is at planning, and the council is conducting preliminary market engagement to assess feasibility, identify the range of solutions and help draft a future specification. The stated estimated value is £245,500 excluding VAT (£294,600 including VAT). The expected contract term is 1 March 2028 to 28 February 2030, with an option to extend to 28 February 2031. The council expects to publish a future procurement notice by 1 February 2027; this is an indicative date, not a bid deadline. The requirement is presented as a single package and is marked as suitable for SMEs. No award criteria or supplier eligibility conditions are set out at this planning stage.

This requirement may suit software suppliers specialising in kitchen or catering management, particularly those able to combine operational tools with central recipe management, nutritional analysis and allergen control. Providers of tablet hardware and IT implementation or support services may also be relevant, either as prime suppliers or as delivery partners. The council is seeking market feedback before defining the requirement, giving suppliers with experience of school and corporate catering environments a chance to explain available approaches and practical delivery considerations. SMEs are explicitly considered suitable for the package. Suppliers should be prepared to demonstrate how their solution supports kitchen users across multiple sites while enabling central control of recipes, nutrition and allergen information. The eventual specification and evaluation requirements have not yet been set.

How relevant is this notice?

Notice Information

Notice Title

Kitchen Management Solution & Associated Hardware

Notice Description

North Yorkshire Council is requesting information from suppliers to help determine the scope and feasibility of its requirement, to understand the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for a Kitchen Management Solution and associated hardware for use in schools and corporate sites across North Yorkshire. The system will also be used centrally for recipe maintenance, nutritional analysis and allergen control.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109690&TID=100114730&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077f97
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093284-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30213200 - Tablet computer

48000000 - Software package and information systems

48219300 - Administration software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£245,500 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
1 Feb 20274 months to go
Award Date
Not specified
Contract Period
1 Mar 2028 - 28 Feb 2030 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...