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Competency Management System

SOUTH WESTERN RAILWAY LIMITED

This public procurement record has 1 release in its history.

Planning

05 Oct 2026 at 12:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

South Western Railway, Great Western Railway and Southeastern Railway are exploring a hosted and supported competency, assessment and safety management system for use in a safety-critical railway environment. The solution is intended to support the management of staff competencies, assessment and safety processes. Related requirements include compliance and educational software, document management, time recording or human resources functions, software support and maintenance, and staff training. This is a services requirement. The buying organisations are the three railway companies; the system is for railway operations, although no specific delivery location is identified in the procurement information.

The process is at the planning stage and is currently market engagement, not an invitation to tender. The companies are seeking supplier information to understand available capabilities and solutions, identify potential suppliers and shape their future procurement strategy; the RFI does not commit them to a procurement or contract award. Suppliers are asked to submit an RFI questionnaire by 23 October 2026; the buyer says there will be no in-person meetings. The planned contract period is 1 April 2027 to 31 March 2031. No procurement procedure, evaluation criteria or budget is set out at this stage, and the RFI questionnaire is not a bid submission.

This market engagement is relevant to suppliers able to provide and support a hosted competency, assessment and safety management solution for a safety-critical railway environment. Suppliers with railway-sector experience and systems covering workforce competency records, assessments and safety management may be well placed to contribute information that shapes the future procurement. Related capabilities indicated include compliance and training software, document management, time recording or human resources functionality, software maintenance and support, and staff training. The buyer is seeking to understand what the market can provide and identify potential suppliers and solutions. This is a preparation opportunity: responses to the RFI can inform the procurement strategy, but the process does not itself invite bids or guarantee a later contract.

How relevant is this notice?

Notice Information

Notice Title

Competency Management System

Notice Description

South Western Railway, GT Railway and Southeastern Railway are seeking information from suppliers capable of providing a hosted and supported Competency, Assessment and Safety Management solution for use within a safety-critical railway environment. The purpose of this Request for Information (RFI) is to understand the capability of the market, identify potential suppliers and solutions, and gather information to inform future procurement strategy. This RFI is for market engagement and information gathering purposes only and does not constitute a commitment to undertake a procurement exercise or award a contract. Please self-register on Medius E-Tendering platform and look for the opportunity "SWR004581" and click on "View more details" in order to download the RFI documents and instructions about the submission. Please use this link: https://swrl.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx?ApplicationInstanceID=27adc89e-0cb2-4b51-9bc1-34061f10156f

Planning Information

This RFI will not include any in-person meetings. Suppliers are only required to submit the RFI questionnaire by the deadline of 23 October 2026. The responses will be used to help inform and develop the procurement strategy.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07809f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093751-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

80 - Education and training services

CPV Codes

48170000 - Compliance software package

48190000 - Educational software package

48311100 - Document management system

48450000 - Time accounting or human resources software package

72261000 - Software support services

72267000 - Software maintenance and repair services

80511000 - Staff training services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH WESTERN RAILWAY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 9LQ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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