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Membership Day to Day Mailing Services

Historic Environment Scotland

This public procurement record has 1 release in its history.

Tender

12 Oct 2026 at 11:06

Tender Notice
Summary of the contracting process

Historic Environment Scotland sought a supplier to manage the daily mailing needs of its membership business. The service covers routine dispatch of membership packs, monthly mailings of renewal forms and cards, and occasional mailings of membership literature. Mailings are to be delivered to Historic Environment Scotland’s more than 60 staffed properties across Scotland. This is a mailing and fulfilment service for an organisation with recurring member communications and a geographically spread network of destinations. The requirement is grouped as one lot and described further in the specification. The buyer also invited suppliers to propose community benefits they could provide during the contract, with work placements given as an example.

Historic Environment Scotland invited offers through an open procedure. The tender deadline was 11 November 2026 at 12:00 UTC, and the award period was due to start at that time. The initial contract period is two years, with a possible further two-year extension reviewed annually. The tender sets out a single lot and prohibits variant bids. Evaluation weights are 40% price, 30% quality and 30% information security. Suppliers must meet the financial standing assessment: Historic Environment Scotland may use business credit reports or request audited accounts for the last full financial year, and may also seek bank details. Required insurance minimums are £5 million employers’ liability and £10 million public liability. Electronic submissions are accepted in English. The buyer will not accept supplier terms or negotiate terms at award or afterwards; issues with the terms must be raised in the bid.

This requirement suits mailing and fulfilment businesses able to handle recurring membership communications, including preparation and dispatch of packs, renewal materials and ad hoc literature to a dispersed Scottish property network. Suppliers need the operational capacity to meet regular daily and monthly mailing cycles, as well as accommodate occasional campaigns. Information security carries the same evaluation weight as quality, so bidders should be able to demonstrate robust controls for handling membership information and fulfilment data. Financial resilience matters: Historic Environment Scotland assesses whether a supplier can perform without financial difficulty, using business credit reports or audited accounts and potentially bank details. Bidders must carry the specified employers’ and public liability insurance. The buyer welcomes proposals for community benefits over the contract, such as work placements. Suppliers should be prepared to accept the buyer’s contract terms without negotiation at award or after contract award. A new tender is envisaged for a subsequent requirement if extensions are exhausted.

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Notice Information

Notice Title

Membership Day to Day Mailing Services

Notice Description

HES requires a supplier for the daily mailing requirements of the membership business. The service will cover daily mailings of membership packs, monthly mailings of renewal forms and cards and ad hoc mailings of membership literature to our 60+ staffed properties across Scotland.

Lot Information

Lot 1

Please see Document 2 Specification for full contract requirements.

Renewal: Once the initial two years is up, the contract may be extended for a further two years which would be reviewed annually.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07856a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095976-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79571000 - Mailing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Yesterday
Submission Deadline
11 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
If all extensions are used and there is still a requirement for the contract then the a new tender would be advertised in 2030 for commencing in 2031.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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