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ID 6453916 Department for Communities - HED - Provision of PPE

Department for Communities

This public procurement record has 1 release in its history.

Tender

12 Oct 2026 at 14:04

UK4 - Tender Notice
Summary of the contracting process

The Department for Communities, through its Historic Environment Division, is buying a full range of workwear and personal protective equipment for staff carrying out conservation, construction-related activities and outdoor site management. Items must be fit for purpose and meet or exceed relevant European, British or equivalent standards for safety, performance and durability. The range includes occupational and specialist clothing, weatherproof outerwear, workwear accessories and protective footwear. The equipment will support work across Northern Ireland’s geographically dispersed historic environment estate, which includes archaeological sites, monuments, listed buildings and historic landscapes. The Department’s central procurement function is managed by CPD – Supplies and Services Division. This is a supply requirement for businesses able to provide compliant workwear and safety equipment across these product types.

The buyer invited tenders through a competitive flexible procedure under the Procurement Act 2023. Bids were to be submitted electronically through eTendersNI; the enquiry deadline was 2 November 2026 at 15:00 and the tender deadline was 9 November 2026 at 15:00. The estimated contract value is £200,000 excluding VAT (£240,000 including VAT). The initial contract period runs from 1 December 2026 to 30 November 2028, with three optional extensions of up to 12 months each, potentially extending the term to 30 November 2031. Evaluation combines quality and price: technical documentation is assessed pass/fail, service delivery and contract management carry 35%, quality control 35%, and total cost 30%. The provisional highest-scoring tenderer must provide at least one sample of specified products to verify compliance.

This opportunity suits suppliers with a broad workwear and PPE range, including protective footwear, specialist workwear, weatherproof clothing and accessories, and the ability to demonstrate that products meet recognised safety, performance and durability standards. Suppliers should be able to provide technical brochures or equivalent supporting product documentation and to manage reliable delivery and contract performance across a geographically dispersed estate in Northern Ireland. Strong quality-control processes matter: quality control accounts for more than a third of the evaluation, alongside service delivery and contract management. The procurement also tests product conformity through samples from the provisional leading bidder, so suppliers should be able to supply representative samples and substantiate product claims. Businesses with experience supplying protective equipment for outdoor, conservation or construction-related work are well placed to show the relevance of their range.

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Notice Information

Notice Title

ID 6453916 Department for Communities - HED - Provision of PPE

Notice Description

The Historic Environment Division (HED), part of the Department for Communities (DfC), is the government lead for the historic environment of Northern Ireland. HED records, protects, conserves and promotes Northern Ireland's historic environment, managing heritage assets ranging from archaeological sites and monuments to listed buildings and historic landscapes. Given the hazardous nature of conservation, construction related activities and outdoor site management across a diverse and geographically dispersed estate, the provision of reliable, compliant and fit for purpose Personal Protective Equipment (PPE) is essential. The contract will require the Supplier to supply a full range of workwear and PPE items meeting or exceeding all relevant European, British or equivalent standards for safety, performance and durability. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.

Lot Information

Lot 1

Renewal: There are three optional extensions of up to 12 months on each ocassion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0785ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096113-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

CPV Codes

18000000 - Clothing, footwear, luggage articles and accessories

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

18130000 - Special workwear

18140000 - Workwear accessories

18220000 - Weatherproof clothing

18230000 - Miscellaneous outerwear

18400000 - Special clothing and accessories

18800000 - Footwear

18830000 - Protective footwear

35113400 - Protective and safety clothing

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
9 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
2031-05-05

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Communities
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOIRA
Postcode
BT67 0JQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
TLN Northern Ireland
Local Authority
Lisburn and Castlereagh
Electoral Ward
Maghaberry
Westminster Constituency
Lagan Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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