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ID 6621980 - DAERA - Strategic Communications Branch - Exhibition Design, Production/Print and Custom Build for the NI Government Departments Exhibition at Balmoral Show May 2027

Department of Agriculture, Environment and Rural Affairs

This public procurement record has 1 release in its history.

Tender

13 Oct 2026 at 14:55

UK4 - Tender Notice
Summary of the contracting process

The Department of Agriculture, Environment and Rural Affairs is seeking exhibition design, production, printing and custom-build services for the Northern Ireland Government Departments’ exhibition at the Balmoral Show. The work covers the exhibition at Balmoral Park, within the Royal Ulster Agricultural Society Showgrounds at the Maze, Lisburn, County Antrim. It combines creative design with the practical production and construction of an exhibition space, alongside services to support its presentation at the show. The requirement is for a government departments’ exhibition, rather than general show organisation alone. The procurement is managed centrally by CPD’s Supplies and Services Division for the department.

The buyer invited tenders through an open procedure. Suppliers were asked to submit tenders electronically; the enquiry deadline was 9 November 2026 at 15:00, and the tender deadline was 16 November 2026 at 15:00. The estimated contract value is £360,000 excluding VAT (£432,000 including VAT). The initial contract period runs from 7 December 2026 to 6 December 2027, with options for two further one-year extensions, potentially taking it to 6 December 2029. There is one lot, and the opportunity is marked as suitable for SMEs. Evaluation gives 50% to total price and 50% to quality: design concept 25%, methodology 10%, delivery team and relevant experience 10%, and contract management and contingency arrangements 5%.

This opportunity is suited to suppliers able to bring exhibition design together with production, print and custom-build delivery. The evaluation places particular emphasis on the strength of the design concept, so bidders need to demonstrate creative capability as well as the ability to turn a proposal into a finished exhibition. A credible delivery methodology and an appropriately experienced team are also important. Suppliers should be prepared to explain how they will manage the contract and deal with contingencies, not just present a design. The requirement spans several connected service areas, making coordinated delivery a relevant strength. The buyer marks the single lot as suitable for small and medium-sized enterprises, so smaller suppliers may find it relevant if they can demonstrate the required technical capability and team experience.

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Notice Information

Notice Title

ID 6621980 - DAERA - Strategic Communications Branch - Exhibition Design, Production/Print and Custom Build for the NI Government Departments Exhibition at Balmoral Show May 2027

Notice Description

The Department of Agriculture, Environment and Rural Affairs (DAERA) requires the production and supply of services for the Northern Ireland Government Departments' Exhibition at the Balmoral Show in 2027. The exhibition will be sited in Balmoral Park, Royal Ulster Agricultural Society (RUAS) Showgrounds at the Maze, Lisburn, Co Antrim. The first show is expected to take place from 19 to 22 May 2027, with the following two shows scheduled for mid-May 2028 and 2029. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.

Lot Information

Lot 1

Renewal: Initial period of one (1) year expected to commence November 2026 with options to extend for two (2) further periods one year each, covering the Balmoral Shows in 2028 and 2029.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0786bb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096626-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45212310 - Construction work for buildings relating to exhibitions

45212312 - Exhibition centre construction work

79822500 - Graphic design services

79930000 - Specialty design services

79950000 - Exhibition, fair and congress organisation services

79956000 - Fair and exhibition organisation services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
£360,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
16 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Dec 2026 - 6 Dec 2027 6-12 months
Recurrence
2029-10-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Agriculture, Environment and Rural Affairs
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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