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Installation & Maintenance of Building Energy Management Systems

Sheffield City Council

This public procurement record has 1 release in its history.

Planning

13 Oct 2026 at 17:58

UK1 - Pipeline Notice
Summary of the contracting process

Sheffield City Council intends to procure installation and ongoing maintenance of building energy management systems (BEMS) across its properties in Sheffield. The works cover installing systems, planned inspections, servicing, maintenance and repairs, including ancillary equipment, associated controls and system software. The purpose is to keep the systems operating safely, meet statutory requirements and support optimal energy performance. This is a combined building-controls installation and maintenance requirement, so it may suit firms able to deliver both electrical and mechanical installation work and continuing maintenance services. The listed delivery area is Sheffield, United Kingdom.

The procurement is at the planning stage: the council has announced an intention to procure, but has not yet invited tenders. It expects to use an open procedure. The planned contract is a single lot, with an anticipated term from 1 February 2027 to 31 January 2031. The estimated value is £3 million excluding VAT (£3.6 million including VAT). The council expects to publish the next procurement notice on 23 November 2026; this is an indicative date, not a bid deadline. No evaluation basis or participation requirements are set out at this planning stage.

This requirement is likely to suit building energy management system specialists with the capability to install, inspect, service, maintain and repair controls and related equipment across a portfolio of council properties. Suppliers should be prepared to cover both planned and responsive work, including associated software, and to support safe operation, statutory compliance and energy performance. The combination of installation works and ongoing services may favour businesses with in-house electrical and mechanical engineering expertise, or teams able to coordinate those disciplines. The council indicates that small and medium-sized enterprises are suitable for the procurement. Businesses with relevant experience delivering building controls and maintenance in public or multi-site property portfolios may wish to prepare for the later tender stage.

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Notice Information

Notice Title

Installation & Maintenance of Building Energy Management Systems

Notice Description

Installation, planned inspection, servicing, maintenance, and repair for Building Energy Management Systems (BEMS) installed across Sheffield City Council properties. The scope includes ancillary equipment, associated controls, and system software, ensuring continued safe operation, compliance with statutory requirements, and optimal energy performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0786fa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096749-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45315100 - Electrical engineering installation works

45350000 - Mechanical installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
23 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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