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Endoscopy Management Systems for the Peninsula Endoscopy Network

Royal Devon & Exeter NHS Foundation Trust

This public procurement record has 2 releases in its history.

PlanningUpdate

16 Oct 2026 at 14:34

UK2 - Preliminary Market Engagement Notice
Planning

14 Oct 2026 at 16:18

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Peninsula Endoscopy Network is considering a single integrated endoscopy management service for four NHS trusts: Royal Devon University Healthcare, Torbay and South Devon, University Hospitals Plymouth, and Royal Cornwall Hospitals. The service would bring together endoscopy image management across the network, enabling reporting across sites and secure sharing of images and associated data between providers and users, including across the wider NHS. The scope also covers integration with the trusts’ electronic patient record systems, EPIC and Oracle Health, and laboratory information systems: Beaker (EPIC) and Ultra (Cirdan). The supplier would provide data storage and archiving through a fully cloud-based system. Delivery is for the Devon and Cornwall trusts; Bristol is leading procurement but is not part of the network buying this service.

The procurement is at planning stage: the trusts are considering the requirement and have not issued an invitation to tender. They are considering appointing one lead supplier for an integrated service, potentially replacing arrangements currently held with different suppliers at each trust. The buyer has launched a request for information through SAP Ariba as pre-market engagement. Taking part in the RFI is not required to participate in the later tender, but an RFI response is required to take part in a demonstration; the demo is for information and will not be scored. The buyer expects the contract to run from 1 April 2027 to 1 April 2032, with renewal options allowing extension to 1 April 2037. Current contracts are due to expire between April and September 2027, subject to possible extensions.

This requirement is likely to suit a supplier able to take end-to-end responsibility for a cloud-based endoscopy management service across multiple acute NHS trusts. Relevant strengths include delivering medical information systems, image management and cross-site data sharing, and integrating clinical software with both EPIC and Oracle Health electronic patient records and the specified laboratory systems, Beaker and Ultra. Suppliers should be prepared to provide data storage and archiving as part of the service, alongside implementation, support and ongoing maintenance. The buyer is exploring whether one Tier One supplier can replace several existing providers with a joined-up solution for the Peninsula network. Market engagement, including a demonstration, is intended to inform the future requirement; the demonstration will not be scored, while an RFI response is needed to participate in it.

How relevant is this notice?

Notice Information

Notice Title

Endoscopy Management Systems for the Peninsula Endoscopy Network

Notice Description

The Peninsula Endoscopy Network is made up of four acute NHS Trusts: * Royal Devon University Healthcare NHS Foundation Trust * Torbay and South Devon NHS Foundation Trust * University Hospitals Plymouth NHS Trust * Royal Cornwall Hospitals NHS Trust The current Endoscopy management service is delivered by different suppliers in each Trust, with contract end dates ranging from April 2027 to September 2027 (subject to change depending on potential extensions). Upon expiry, the Peninsula Endoscopy Network is considering the option to move to a single Tier One Supplier to deliver an integrated, end-to-end endoscopy management solution. The appointed supplier will be responsible for managing all elements of the service, including: * Provision of an image management system enabling cross-site reporting and seamless sharing of images and associated data between providers and users within the Peninsula Endoscopy Network and across the wider NHS * Full integration with Electronic Patient Records (EPR) EPIC and Oracle Health * Full integration with Laboratory Information Management Systems (LIMS) - Beaker - EPIC and Ultra - Cirdan * Data storage and archiving * Fully cloud based system

Planning Information

All information including timelines, questions and details of demos and participation will be available on SAP Ariba. I would recommend ensuring you are registered for supplier access in advance, as you will need to be so to gain access to the documents. Please note this will be a request for information only at this stage which is expected to be released within the next week. Participation in the RFI will not be mandatory for participation in the tender, however response to the RFI will be required for the opportunity to demo. The demo will be unscored and again for information only. This project is being run by the West of England Diagnostics Network. The Lead Procurement is hosted by Bristol Foundation Trust - however please note Bristol is not part of this opportunity it is for Devon and Cornwall Trusts only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0787ec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098017-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

33168000 - Endoscopy, endosurgery devices

48814000 - Medical information systems

72261000 - Software support services

72263000 - Software implementation services

72267000 - Software maintenance and repair services

72268000 - Software supply services

72322000 - Data management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Devon & Exeter NHS Foundation Trust
Additional Buyers

Royal Cornwall Hospitals NHS Trust

Torbay and South Devon NHS Foundation Trust

University Hospitals Plymouth NHS Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 5DW
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK3 Cornwall and Isles of Scilly, TLK4 Devon
Local Authority
Exeter
Electoral Ward
Priory
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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