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ENQ1412 - Staging, Trussing and Lighting for Derby Arena Pantomime

Derby City Council

This public procurement record has 2 releases in its history.

TenderUpdate

21 Oct 2026 at 11:58

UK4 - Tender Notice
Tender

15 Oct 2026 at 12:12

UK4 - Tender Notice
Summary of the contracting process

Derby City Council is seeking staging and event-production equipment for the pantomime at Derby Arena in Derby. The requirement covers the supply, installation and dismantling of staging, together with dry hire of trussing and RoboSpot lighting-control kits. It combines equipment supply with event services and stage construction work (CPV 79952000). The staging must be installed for the pantomime and removed afterwards; trussing and RoboSpot kits are hired without an operator or associated services stated. The delivery location is Derby Arena, Derby. The requirement is a single package covering the staging, trussing and RoboSpot kits, rather than separate lots. It is aimed at suppliers able to support a live performance production with the relevant staging and lighting infrastructure.

The buyer invited quotations through a below-threshold open competition. The estimated contract value is £55,000 excluding VAT (£66,000 including VAT). The contract period is 2 November 2026 to 1 November 2027. Suppliers were required to express interest and obtain the documents by 17:00 on 21 October 2026; the return deadline was 12:00 on 22 October 2026. Electronic submission was allowed. Bidders were required to complete the Council’s Request for Quotation document. The Council planned to decide by 29 October 2026 whether to proceed with any quotation and communicate its decision after that date. The tender was for one package, with no further evaluation weighting or scoring method stated in the published details.

This opportunity suits event-production suppliers able to provide staging and manage its installation and dismantling for a pantomime at a public arena. Suppliers with access to trussing and RoboSpot kits for dry hire may be well placed, particularly where they can coordinate these equipment elements with the staging requirement. The Council identifies the opportunity as suitable for small and medium-sized enterprises, so it is not restricted to large providers. Bidders need to complete the Request for Quotation document, making the ability to prepare a complete quotation important. The scope is focused on one venue and one performance production, rather than a multi-site or multi-lot programme. Businesses should have the equipment and operational capacity to support the production across the stated contract period.

How relevant is this notice?

Notice Information

Notice Title

ENQ1412 - Staging, Trussing and Lighting for Derby Arena Pantomime

Notice Description

This quotation is for the supply, installation and de-rig of staging for the pantomime at Derby Arena, dry hire of trussing and dry hire of RoboSpot kits. The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".) The contract is estimated to commence on 2nd November 2026 and expires on 1st November 2027. Please note suppliers wishing to express interest and obtain the documentation must do so by 17:00 on 21st October 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00 on 22nd October 2026. Documents are available at www.eastmidstenders.org Please search for ENQ1412 or DN833141. Please note: we will only accept expressions of interest through the e-tendering

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07886c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099394-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31527270 - Platforms lighting

45237000 - Stage construction works

79952000 - Event services

Notice Value(s)

Tender Value
£55,000 Under £100K
Lots Value
£55,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
22 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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