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Poplar HARCA Fire Remedial Works Contract

Poplar Housing and Regeneration Community Association Limited

This public procurement record has 1 release in its history.

Tender

16 Oct 2026 at 11:44

UK4 - Tender Notice
Summary of the contracting process

Poplar HARCA is seeking a contractor for fire remedial works across its properties in London. The work includes fire doors, fire-prevention installation, installation and maintenance of fire protection equipment, and repair and maintenance of building and electrical and mechanical installations. This is a works contract intended to address fire safety needs across the housing association’s property portfolio. The requirement is presented as one combined lot, rather than separate packages for different types of work. The procurement is managed by Poplar HARCA, with Faithorn Farrell Timms acting as procurement consultant. The buyer’s address is in London, and the stated delivery location is London, United Kingdom.

Poplar HARCA invited offers through an open competition under a below-threshold procedure. The tender was published on 16 October 2026. The deadline for enquiries was 6 November 2026 at 12:00 UTC, and the bid deadline was 19 November 2026 at 12:00 UTC. The contract is scheduled to run from 16 July 2027 to 16 July 2032, with an option to extend by up to five years, subject to satisfactory reviews; the maximum duration is ten years, ending 15 July 2037. The stated estimated annual value is around £300,000–£400,000 excluding VAT. The overall estimated contract value is £4 million excluding VAT (£4.8 million including VAT). Evaluation weights quality at 60%, price at 30% and social value at 10%.

This opportunity suits contractors able to deliver a broad package of fire safety remedial works, including fire-door work, fire-protection installation and ongoing maintenance, and repair of building services. Suppliers should be capable of servicing properties across London and managing work across a housing association’s portfolio, with the operational capacity to respond as property numbers, work volumes, standards or technology change during a long-term contract. Small and medium-sized businesses are expressly considered suitable, so the combined scope is not restricted to large suppliers. Quality is the largest part of the evaluation, with social value also assessed; bidders should therefore be prepared to demonstrate the strength of their delivery approach and the social value they can provide, alongside competitive pricing. The published requirement identifies no specific accreditation or named technical qualification.

How relevant is this notice?

Notice Information

Notice Title

Poplar HARCA Fire Remedial Works Contract

Notice Description

Poplar HARCA are looking to procure a Contractor for the delivery of a Fire Remedial Works Contract. The estimated annual Contract value is circa GBP300,000.00 to GBP400,000.00 (excluding VAT). This figure does not take into account annual indexation considerations or VAT. It is intended that the contracts will run for a period of five years with the option for renewal, as decided by Poplar HARCA, for an extension of up to a further five years, subject to satisfactory reviews. The maximum duration of the contract is therefore ten years. The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: 1.Risk of legislative changes, regulatory changes or changes in law during the term of a Contract 2.Risk of unforeseen changes to delivery/operational standards 3.Risk of changes in technology, IT solutions or systems 4.Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services 5.Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis) 6.Risk of unforeseen political impact 7.Risk of unforeseen increase in property volume. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Fire-doors./2N34F669G4 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2N34F669G4

Lot Information

Lot 1

Renewal: It is intended that the contracts will run for a period of five years with the option for renewal, as decided by Poplar HARCA, for an extension of up to a further five years, subject to satisfactory reviews. The maximum duration of the contract is therefore ten years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078956
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097861-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

44221220 - Fire doors

45343000 - Fire-prevention installation works

50413200 - Repair and maintenance services of firefighting equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
19 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Jul 2027 - 16 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Poplar Housing and Regeneration Community Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 6DA
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
TLI London
Local Authority
Tower Hamlets
Electoral Ward
Lansbury
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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