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THE PROVISION OF AN ONLINE FAMILY HISTORY SERVICE FOR WALES

The National Library of Wales

This public procurement record has 1 release in its history.

Tender

16 Oct 2026 at 14:47

UK4 - Tender Notice
Summary of the contracting process

The National Library of Wales is seeking one provider to deliver an online family history service as part of the National Digital Library Service. The service is for Welsh public libraries, archives and museums, their employees, and individuals registered with Welsh public libraries, archives and museums. The work combines a digital service with research and information resources, supporting users to explore family history online. Delivery is for users and institutions across Wales. This is a service procurement, rather than a purchase of standalone software: the supplier will provide the online family history service for the participating public libraries, archives and museums and their registered users.

The buyer invited offers through a below-threshold open competition. The tender set an enquiry deadline of 12 November 2026 at 12:00 and a submission deadline of 19 November 2026 at 12:00. The single contract was planned to run from 1 April 2027 to 31 March 2030, with provision for up to two additional one-year renewal terms. Its estimated value is £360,000 excluding VAT (£432,000 including VAT). Evaluation gives technical quality 80% and price 20%; bidders were asked to submit one pricing option. Electronic submission was permitted. The requirement was identified as suitable for small and medium-sized businesses.

This opportunity suits a supplier able to operate and maintain a public-facing online family history service for a broad Welsh user base, including cultural institutions and individual library users. Relevant strengths include delivering dependable digital services, supporting online research and providing access to useful family-history information or resources. The single-provider model favours a business able to take end-to-end responsibility for service delivery and work with public libraries, archives and museums across Wales. The buyer’s scoring places substantially greater emphasis on the technical response than on price, so suppliers with a strong service design, delivery approach and evidence that their solution meets the technical specification are well placed to compete. The stated SME suitability means smaller suppliers may also find the opportunity relevant.

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Notice Information

Notice Title

THE PROVISION OF AN ONLINE FAMILY HISTORY SERVICE FOR WALES

Notice Description

The National Library of Wales is seeking to appoint a single service provider to deliver an online family history service as part of the National Digital Library Service, for Welsh public libraries, archives and museums and the employees of Welsh libraries, archives and museums, and individuals who are registered users of Welsh public libraries, archives and museums.

Lot Information

Lot 1

Renewal: The successful tenderer will be required to commence provision of the Service on 1 April 2027. Following the Initial Term, this contract shall automatically renew for two (2) successive one year terms, (with the right to give 30 days' notice at the end of each term) and up to a maximum of two (2) additional one year Renewal Terms, unless either party provides the other with at least thirty (30) days written notice to terminate, in which case the Contract shall terminate on the expiry of the existing term. The first-year term will run until 31 March 2028.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0789ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098032-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

73 - Research and development services and related consultancy services

CPV Codes

48000000 - Software package and information systems

73110000 - Research services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
£360,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
19 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The National Library of Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CEREDIGION
Postcode
SY23 3BU
Postcode Area
Shrewsbury
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Ceredigion
Electoral Ward
Aberystwyth Morfa a Glais
Westminster Constituency
Ceredigion Preseli

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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