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SOL HAF Management Information System 2026

Solihull Metropolitan Borough Council

This public procurement record has 1 release in its history.

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19 Oct 2026 at 12:52

UK7 - Contract Details Notice
Summary of the contracting process

Solihull Metropolitan Borough Council procured a management information system for its Holiday Activities and Food (HAF) Programme. The requirement covers building and implementing the system to meet the council’s specification, plus training and documentation for council staff and programme providers. The supplier is also responsible for ongoing support and maintenance to keep the system reliable and compliant. This is a software and information-systems service, involving custom development as well as the provision of a system. The buyer is Solihull Metropolitan Borough Council, and the programme and system are for the council’s HAF activities in Solihull.

The procurement is complete and the contract is active. It was run as a below-threshold limited competition, with one lot. Bespoke Solutions Consultancy Limited was selected as supplier. The contract was signed on 10 September 2026 and runs from 10 September 2026 to 31 March 2029. Its value is £44,000 excluding VAT (£52,800 including VAT). The procurement data records no award date, and provides no evaluation criteria, so the basis on which bids were assessed cannot be described. The requirement combined implementation of the HAF management information system with training, documentation, support and maintenance.

This award shows demand from Solihull Metropolitan Borough Council for a tailored management information system supporting the Holiday Activities and Food Programme, rather than an off-the-shelf software purchase alone. A credible competitor would need to demonstrate the ability to configure and implement a system against a council specification, provide clear user documentation, and train both local-authority staff and programme providers. Ongoing maintenance and responsive support are also central to the requirement, alongside reliable operation and compliance. The award went to a consultancy, indicating that a focused supplier with software delivery and implementation capability can serve this requirement; the scope is suited to a provider able to support a defined programme rather than deliver a broad council-wide platform.

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Notice Information

Notice Title

SOL HAF Management Information System 2026

Notice Description

The Provider is required to supply a Management Information System (MIS) to support the delivery, monitoring, and reporting of Solihull Council's Holiday Activities and Food (HAF) Programme. This includes: * Build and implement the MIS to meet the specification. * Training and documentation for SMBC staff and providers to ensure effective use. * Ongoing support and maintenance to ensure system reliability and compliance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ab6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098462-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72230000 - Custom software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£44,000 Under £100K

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Sep 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Solihull Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOLIHULL
Postcode
B91 3QB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
Not specified
Local Authority
Solihull
Electoral Ward
St Alphege
Westminster Constituency
Solihull West and Shirley

Supplier Information

Number of Suppliers
1
Supplier Name

Bespoke Solutions Consultancy Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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