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Contract for Supply, Installation & Maintenance of Digital Destination Signage

City & County of Swansea

This public procurement record has 1 release in its history.

Tender

20 Oct 2026 at 10:42

UK4 - Tender Notice
Summary of the contracting process

City & County of Swansea seeks a contractor to supply, install and maintain three free-standing digital display signs on council-controlled land or adopted highway, at locations selected by the Council on the main arterial routes into Swansea. The signs will display council advertising, notices, event information, cultural content and council news. The contractor must also provide the content playback hardware and wireless communications needed to operate the displays. Swansea Council will manage the content through its existing Scala Enterprise content management system; it is not seeking a media owner or content manager. The work is classified as construction works, with associated transport equipment and installation and maintenance services. The Council’s Special Events Team uses venues across outdoor parks and spaces, with event attendance ranging from 200 to 250,000 people.

The Council invited offers through an open procedure. The procurement is divided into one lot and is suitable for SMEs and voluntary, community and social enterprises. The tender deadline was 16 November 2026 at 12:00; clarification questions were due by 9 November 2026 at 12:00. The stated award decision date was 17 December 2026. The estimated value is £240,000 excluding VAT (£288,000 including VAT). The contract period is three years from installation, testing and handover, with an option to extend maintenance by up to two years. Quality accounts for 60% of evaluation and price 40%. Quality covers display specification and programme management (15% each), relevant technical experience and health and safety (10% each), and technical capability and maintenance specification (5% each).

This opportunity suits suppliers able to deliver a complete digital signage installation on public land and highways, including the display units, playback equipment and wireless communications. Bidders need to show technical capability and relevant technical experience, and explain how they will manage the contract and programme of works. The Council will assess the display and maintenance specifications, as well as health and safety arrangements, so suppliers should be equipped to install, test and hand over operational signs and then provide ongoing maintenance. The requirement is not for media ownership or management: the Council supplies and manages the display content using its existing Scala Enterprise system. The Council’s events span multiple outdoor locations and range widely in attendance, making experience with public-facing signage and installations suited to varied event scales relevant.

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Notice Information

Notice Title

Contract for Supply, Installation & Maintenance of Digital Destination Signage

Notice Description

Swansea Councils Special Events Team organise large scale events, the programme of events covers many venues in outdoor parks and spaces throughout Swansea. The scale of each event varies from 200 to 250,000 people. To share event related information, promote cultural awareness, share Council news and to generally promote the destination. The Council requires the installation of three digital display signs, one on each of the main arterial highways into the city. Swansea Council (Contracting Authority) is seeking a contractor to supply, install and maintain three free-standing digital signage units for the purposes of displaying council advertising and notices on County Council controlled land (and/or adopted highway). For clarity, the Council is seeking to appoint a Digital screen contractor who will supply, install and maintain the digital sign units and necessary content playback hardware and wireless communication required. The Council currently manages various digital assets using Scala Enterprise CMS and will supply and manage all content for the display units within this contract ie we are not looking for a media owner/manager. Identification of suitable locations will be the responsibility of Swansea Council. Proposed locations will be agreed in conjunction with Swansea Council Highways Departments and Pre-Planning feedback from the Swansea Council Planning Department. The length of the contract will be for a period of three (3) years once the units have been installed, tested and handed over to Swansea Council. After 3 years, option to continue maintenance for an additional 2 years. Schedule overview - all figures are draft based on planning determinations. A Contract awarded to successful bidder B Implementation requirements submitted to Swansea Council 28 days from A C Planning consent for all 3 units applied for 4 months from A D Successful planning consent granted 3 Months from C E All display units installed and operational 6 months from D F Initial maintenance 36 months from E G Optional maintenance 24 months from F

Lot Information

Lot 1

Renewal: Contract Period: The Contract Will Be For A Period Of Three (3) years (with the option to extend for up to 24 months)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078b87
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098847-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£240,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Jan 2027 - 4 Jan 2030 3-4 years
Recurrence
2026-12-21

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 4PE
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Uplands
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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