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Maiden Erlegh Trust - Mobile Device Scheme

MAIDEN ERLEGH TRUST

This public procurement record has 1 release in its history.

Tender

21 Oct 2026 at 08:19

UK4 - Tender Notice
Summary of the contracting process

Maiden Erlegh Trust is seeking a partner to run a mobile-device programme and supply equipment across its 10 school sites in and around Reading. The Trust serves more than 4,904 pupils across a diverse mix of secondary, primary, special educational needs, pupil referral and outreach provision. The requirement centres on Chromebooks, with a small iPad requirement, alongside programme support, training and expertise. The Trust will buy staff, primary and SEN devices directly; these devices will generally remain in school, and the Trust will self-insure them. Secondary pupils’ devices are expected to be bought through parental purchase or contribution, so this partner is not being identified through this procurement. The Trust will appoint a senior member of staff as the programme’s main counterpart.

The buyer invited offers through an open competitive flexible procedure, using a shortlist stage followed by an invitation to tender, evaluation, moderation, presentations and a decision. Enquiries were due by 6 November 2026 at 17:00, and tender submissions by 23 November 2026 at 12:00. The intended award decision date was 1 February 2027. The five-year contract runs from 1 April 2027 to 31 March 2032. Its estimated value is £6 million excluding VAT (£7.2 million including VAT). The Trust estimates that around 9,000 Chromebooks will be purchased over the contract. Initial delivery is around 400 devices, required by 1 April 2027, ideally between 15 and 19 February. There is one lot, with quality and cost weighted equally at 50% each.

This suits an education technology supplier able to combine device supply with the skills and experience to establish and support a multi-school mobile-device programme. Suppliers should be able to work collaboratively with the Trust and its stakeholders over the long term, and provide relevant training and expertise; training and expertise are identified as key evaluation considerations. The scale and variety of provision call for an approach that can accommodate large and small secondary schools, primary and SEN settings, pupil referral provision and outreach. Suppliers should be prepared to deliver an initial batch before the contract’s main start and support ongoing Chromebook purchases, with only minimal iPad supply. The Trust will provide its standard contract in the tender pack, and the requirement does not involve transferring staff from the existing supplier. A separate leasing procurement is planned for 2027.

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Notice Information

Notice Title

Maiden Erlegh Trust - Mobile Device Scheme

Notice Description

Maiden Erlegh Trust has just over 4,904 pupils cross 10 sites in and around Reading. What makes it unique is the fact that it has a very diverse range of schools from large Secondary to small secondary, primary, SEN, PRU and Outreach. Maiden Erlegh Trust is committed to delivering our values which are to: aim high, be inclusive and work together. Our schools will continue to excel at bringing out the best in students of all abilities. To do this we place students at the heart of what we do and work closely in partnership with parents and the communities we serve. Our vision is to: * Provide a safe, calm, respectful and happy place to work and learn * Provide a stimulating and challenging learning for all * Provide high quality and inspiring teaching * Provide a rich and relevant curriculum * Provide a varied and exciting extra-curricular opportunities which allow students to flourish outside the classroom * Provide high quality and personalised pastoral care This procurement is about identifying a partner with both the skills and experience to deliver a Mobile Device programme in partnership with the Trust, as well as supply the actual equipment. The ability to work collaboratively with all stakeholders will be key to the projects success over the next 5 years. In terms of the Trust itself, they will appoint a senior member of staff for all parties to interface into and be responsible of the programme. * The Trust estimate that circa 9,000 Chromebooks will be purchased over the life of the contract * Staff, Primary and SEN School devices will be purchased by the Trust and (apart from staff devices) not be taken home by pupils * ipads supply will only be minimal * The Primary, SEN and Staff devices will be 'self insured' so if accidents occur for any reason, like another device in school, they will be replaced as a cost to the school for a new purchase * Secondary pupils will be 'parental purchase' / 'parental contribution', hence this partner is not being identified initially. * The initial delivery will be circa 400 devices required by 1st April 2027 (Ideally between the 15th to 19th of February) * The ability to support the programme with relevant training and expertise will be a key evaluation Suppliers should also note the following: * The Trust will provide a standard contract as part of the ITT Pack * There will not be a requirement for TUPE from existing supplier A separate procurement regarding leasing will be carried out in 2027

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c5a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099231-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

72 - IT services: consulting, software development, Internet and support

80 - Education and training services

CPV Codes

30110000 - Word-processing machines

30230000 - Computer-related equipment

72000000 - IT services: consulting, software development, Internet and support

80100000 - Primary education services

80200000 - Secondary education services

80400000 - Adult and other education services

80500000 - Training services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
23 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MAIDEN ERLEGH TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG6 7HS
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Wokingham
Electoral Ward
Maiden Erlegh & Whitegates
Westminster Constituency
Earley and Woodley

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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