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Fully Maintained Contract Hire - Electric Panel Van

Central Swindon North Parish Council

This public procurement record has 2 releases in its history.

TenderUpdate

22 Oct 2026 at 10:31

UK4 - Tender Notice
Tender

21 Oct 2026 at 08:58

UK4 - Tender Notice
Summary of the contracting process

Central Swindon North Parish Council is procuring fully maintained contract hire of one new battery-electric medium panel van. The service includes the vehicle lease and its servicing, maintenance and tyres, as well as vehicle conversion, required equipment and delivery. The van must be converted, compliant and operational for the Council’s use. Suppliers are asked to price the same vehicle and service for annual use of 7,500 miles under two alternative lease lengths. The requirement combines supply of an electric commercial vehicle with fleet maintenance and leasing services. Delivery is in Swindon, England. The Council seeks one vehicle, rather than a fleet or a range of vehicles; the contract is for a single van and its associated hire and upkeep.

The Council invited offers through an open competition below the applicable procurement threshold. The procurement reached tender, with bids submitted electronically or by email. Suppliers were required to submit separate quotations for 36-month and 60-month arrangements; each duration is evaluated independently, and the Council may award only one contract, choosing either term. The enquiry deadline was 20 November 2026 at 12:00 UTC and the submission deadline was 4 December 2026 at 12:00 UTC. The contract period runs from 1 April 2027 to 30 March 2032, with the vehicle required to be operational by 1 April 2027. The estimated value is recorded as £0. Evaluation is 60% price and 40% quality. Price covers the total fixed cost excluding VAT, including rentals and all stated services and charges; quality covers vehicle and conversion safety, maintenance resilience, delivery, and electric-vehicle practicality and sustainability. The award recommendation was due for Full Council consideration in January 2027.

This opportunity suits vehicle leasing companies and commercial vehicle suppliers able to provide a new battery-electric medium panel van on a fully maintained basis, either directly or with delivery, maintenance and conversion partners. The supplier needs to coordinate a compliant working conversion, required equipment and delivery, and support servicing, maintenance and tyres throughout the chosen hire term. Bidders should be able to price both lease options on the same 7,500-mile annual-use basis and provide clear, comparable fixed-cost quotations covering initial and subsequent rentals, conversion, equipment, delivery and compulsory charges. The quality assessment favours capability in vehicle and conversion safety, dependable maintenance and operational resilience, a workable delivery programme, and practical, sustainable electric-vehicle operation. The Council identifies the requirement as suitable for small and medium-sized businesses; the single-vehicle scope may be relevant to suppliers serving local public bodies as well as larger fleets.

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Notice Information

Notice Title

Fully Maintained Contract Hire - Electric Panel Van

Notice Description

The Council is seeking 1 (ONE) fully maintained contract hire of one new battery-electric medium panel van. Suppliers must submit separate quotations for 36-month and 60-month lease arrangements, based on 7,500 miles per annum. Both contract durations will be independently evaluated using the published award criteria of 60% price and 40% quality. A Most Advantageous Tender (MAT) will be identified for each duration. The Council has no preferred contract duration and reserves the right to award one contract only, selecting either the 36-month or 60-month arrangement in accordance with the published evaluation methodology. The final award recommendation will be considered by Full Council in January 2027. Tender prices will be evaluated excluding VAT. The estimated contract value, including VAT, will be declared separately for statutory procurement purposes. The successful supplier must provide a fully converted, compliant and operational vehicle no later than 1 April 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c64
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099829-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

66 - Financial and insurance services

CPV Codes

34136200 - Panel vans

50100000 - Repair, maintenance and associated services of vehicles and related equipment

66114000 - Financial leasing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
4 Dec 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 30 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Central Swindon North Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 2QJ
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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