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HAR6208: Mechanical Measured Term Contract

Tower Hamlets

This public procurement record has 1 release in its history.

Planning

21 Oct 2026 at 12:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Tower Hamlets intends to replace its existing Mechanical Measured Term Contract to support the council’s facilities management and technical services. The work covers reactive mechanical repairs, planned preventative maintenance, statutory inspections, testing and servicing, associated remedial works, and mechanical renewals and improvements. Services are intended across the council’s operational estate in the London Borough of Tower Hamlets, including corporate and public buildings, schools and other education establishments, leisure facilities, parks assets and other properties it manages or maintains. This is a broad building-services maintenance and mechanical works requirement, including systems such as heating, cooling, pumps and plumbing. The contract is planned as a single package rather than separate lots, with the whole requirement delivered across the council’s estate.

The process is at the planning stage: Tower Hamlets is seeking market feedback before finalising the specification, procurement strategy and commercial arrangements. This is not an invitation to tender, and participation in the engagement does not commit suppliers to bid or confer an advantage in any later competition. The council expects the future contract to run from 22 February 2027 to 22 February 2029, with a possible extension to 22 February 2031. Its estimated value is £12 million excluding VAT (£14.4 million including VAT). The council plans to hold optional online market-engagement sessions on 3 and 4 November 2026, with individual 45-minute meetings, to discuss scope, delivery model, pricing and procurement approach. Suppliers were asked to register by 29 October 2026 and provide their latest annual turnover figures.

The requirement is likely to suit mechanical building-services contractors able to cover a varied public-sector estate and combine responsive repair work with planned maintenance, inspections, testing, servicing and improvement projects. Firms with experience maintaining mechanical installations in corporate premises, schools, public buildings, leisure facilities and parks assets are relevant, as are providers able to handle associated remedial works and renewals. The council has indicated that small and medium-sized businesses are suitable for the contract. The market engagement is intended to help shape the final specification and commercial arrangements, so suppliers with practical insight into delivery models, pricing and maintenance requirements can contribute during preparation. The council specifically asks interested providers to share their latest annual turnover figures for the engagement.

How relevant is this notice?

Notice Information

Notice Title

HAR6208: Mechanical Measured Term Contract

Notice Description

The London Borough of Tower Hamlets (the "Council") is issuing this Preliminary Market Engagement (PME) Notice in advance of a future procurement exercise for the HAR6208 Mechanical Measured Term Contract. The contract will replace the existing Mechanical Measured Term Contract and support the Council's Facilities Management and Technical Services functions. The contract will provide reactive mechanical repairs, planned preventative maintenance, statutory inspections, testing, servicing, associated remedial works and mechanical renewals and improvements. Services will be delivered across the Council's operational estate, including corporate buildings, education establishments, public buildings, leisure facilities, parks assets and other properties managed or maintained by the Council. The purpose of this PME is to: * Provide advance notice of the Council's proposed approach to procuring a replacement Mechanical Measured Term Contract. * Outline the indicative scope, contract model, value and timetable. * Invite interested Service Providers to participate in online Preliminary Market Engagement sessions. * Obtain feedback from Service Providers to inform the final specification, procurement strategy and commercial arrangements prior to commencement of the formal procurement process under the Procurement Act 2023. This notice is not a call for competition. Participation in the PME will not confer any advantage or disadvantage in any subsequent procurement process.

Planning Information

Interested Service Providers are invited to attend an online Preliminary Market Engagement session, during which the Council will outline the proposed contract, scope of services and intended procurement approach. The provisional engagement arrangements are: Session 1 Tuesday 3rd November 2026 Session 2 Wednesday 4th November 2026 Location Microsoft Teams Session Times 9.30am – 4.30pm Appointment Duration 45 minutes per Service Provider Registration deadline Thursday 29th October 2026, 17:00 hours Each Service Provider will be allocated an individual 45-minute meeting slot. Appointments will be allocated in the order that registrations are received, subject to availability. Service Providers wishing to attend should register their interest free of charge through the Proactis Procurement Portal via www.londontenders.org (using project reference: HAR6208 Mechanical ID: DN833401). Service Providers should submit attendee/s contact details with name, position and email address via the messaging function no later than 17:00 hours on 29th October 2026. Interested Service Providers should also include latest annual turnover figures. Meeting invitations and joining arrangements will be issued to registered Service Providers in advance of the sessions. The sessions will provide an opportunity for questions, discussion and feedback on the proposed requirements, contract delivery model, pricing arrangements and procurement approach. NOTE: Attendance at the market engagement is optional and does not provide Service Providers with an advantage in any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement. Participation is voluntary.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078cad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099398-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

43324100 - Equipment for swimming pools

45212290 - Repair and maintenance work in connection with sports facilities

45330000 - Plumbing and sanitary works

45351000 - Mechanical engineering installation works

50511000 - Repair and maintenance services of pumps

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

50750000 - Lift-maintenance services

71610000 - Composition and purity testing and analysis services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
23 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
22 Feb 2027 - 22 Feb 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tower Hamlets
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E1 1BJ
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
TLI London
Local Authority
Tower Hamlets
Electoral Ward
Whitechapel
Westminster Constituency
Bethnal Green and Stepney

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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