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Aspire Academy Trust - Provision of HR and Payroll System

Aspire Academy Trust

This public procurement record has 1 release in its history.

Tender

21 Oct 2026 at 16:30

UK4 - Tender Notice
Summary of the contracting process

Aspire Academy Trust is seeking an integrated human resources and payroll system, with the capability to provide a fully managed payroll service. The platform must use a single authoritative workforce dataset across the Trust’s multiple academies, supporting workforce administration, payroll processing, regulatory compliance, reporting, internal controls and Trust-wide oversight. It must meet relevant employment legislation, HMRC requirements, Teachers’ Pension Scheme and Local Government Pension Scheme rules, and sector best practice. The procurement covers software and associated personnel and payroll services (including payroll management). Delivery is in the United Kingdom; the specified delivery region is South West England. The Trust is the buyer, with PHP Law LLP acting as its procurement consultant.

The Trust invited tenders through an open procedure. The deadline for questions was 13 November 2026 at 12:00, and the tender submission deadline was 27 November 2026 at 12:00. The contract is due to run from 1 June 2027 to 31 May 2030, with an option to extend in three one-year increments, to a maximum end date of 31 May 2033. The estimated value is £450,000 excluding VAT (£540,000 including VAT). There is one lot. Evaluation assigns 60% to quality, comprising software functionality (35%) and quality questions (25%), and 40% to price. Bids are assessed on financial standing, relevant experience and organisational standards as well as the scored criteria.

This opportunity suits HR and payroll software providers able to support a multi-academy trust and deliver a reliable, integrated system or fully managed payroll service. Suppliers need to demonstrate capability in workforce administration and payroll compliance, including HMRC, TPS and LGPS requirements, alongside secure information handling, effective reporting and internal controls. The Trust seeks evidence of relevant contract experience, with examples from the education sector accepted, and expects quality management and information security certifications such as ISO 9001 and ISO 27001, or equivalent. Bidders must be able to pass financial due diligence and commit to the specified employer’s, public, professional indemnity, product and cyber/data protection insurance levels before award. Delivery also calls for capacity to manage implementation, data migration, system integration, support, payroll continuity and the onboarding of additional schools or modules.

How relevant is this notice?

Notice Information

Notice Title

Aspire Academy Trust - Provision of HR and Payroll System

Notice Description

This tender opportunity has been issued by Aspire Academy Trust (the Trust), and Tenderers are invited to tender for the provision of an integrated Human Resources and Payroll system, with the capability to support a fully managed payroll service. Full details of all contract requirements are set out in Document 2: Specification of Requirements. The Trust comprises multiple academies operating under a unified governance structure and workforce framework. To support effective workforce management, regulatory compliance, and strategic oversight, the Trust requires a fully integrated HR and Payroll platform operating from a single, authoritative dataset. The solution must enable compliant payroll and workforce administration in accordance with relevant legislation, HMRC requirements, Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) regulations, statutory employment obligations, and sector best practice. It must also provide the transparency, reporting capability, and internal controls necessary to support efficient Trust-wide operations.

Lot Information

Lot LOT-0000

Options: The right to additional purchases while the contract is valid. To enable schools who join the Trust to be added to the Contract and for additional modules or services to be included that relate to HR and Payroll.

Renewal: The possible extension of three (3) further years in 12- month intervals (3 + 1 +1 + 1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078d44
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099665-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
27 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2030 3-4 years
Recurrence
2032-05-31

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aspire Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST. AUSTELL
Postcode
PL25 4FD
Postcode Area
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLK3 Cornwall and Isles of Scilly
Local Authority
Cornwall
Electoral Ward
Penwithick & Boscoppa
Westminster Constituency
St Austell and Newquay

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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