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Tenderer Information Notice

Crown Office and Procurator Fiscal Service

This public procurement record has 1 release in its history.

Planning

22 Oct 2026 at 11:59

Planning Notice
Summary of the contracting process

The Crown Office and Procurator Fiscal Service (COPFS) plans to procure an integrated HR and finance system for around 2,900 employees. The system is to cover finance, human resources, payroll, time and attendance, and learning management. This is an enterprise resource planning software package, including software implementation and related IT services. The requirement is for the functions to work together as one system, with a single sign-on experience across all modules. COPFS is the buying organisation. The delivery location is listed as Scotland; no more specific delivery site is identified in the procurement details.

This procurement is at the planning stage: COPFS has set out its intention to tender, but has not yet invited bids. The published plan anticipates issuing the contract notice and tender documents around 9 November 2026, with a tender period of 74 days and a two-week festive break, approximately 21 December 2026 to 3 January 2027, excluded from bidder response time. Clarification questions are expected by around 14 January 2027 and tender returns by around 25 January 2027. These are indicative dates. The estimated procurement value is £5 million. The requirement is presented as a single lot. The procurement method and evaluation criteria are not stated in the planning information.

This requirement is suited to suppliers able to provide and implement an integrated enterprise system spanning finance, HR, payroll, time and attendance, and learning management for a workforce of roughly 2,900. COPFS will consider a prime supplier using subcontractors for some elements, so a supplier need not necessarily deliver every module in-house. However, the prime supplier must remain accountable for the complete solution and its performance. The system must operate as a single integrated whole, provide users with single sign-on across all modules and meet every mandatory technical requirement. Providers with experience integrating enterprise software and coordinating specialist subcontractors are likely to be well placed to prepare. The buyer has not set out specific accreditations or experience thresholds at this planning stage.

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Notice Information

Notice Title

Tenderer Information Notice

Notice Description

The Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period.

Lot Information

Lot 1

The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees. The scope of the requirement includes: -Finance -Human Resources (HR) -Payroll -Time and Attendance -Learning Management System (LMS) COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that: -The overall solution operates as a single integrated system. -Users have a single sign-on (SSO) experience across all modules and functionality. -All mandatory technical requirements are met. -The supplier remains accountable for delivery and performance of the complete solution. Indicative Tender Timescale -Tender period: 74 days -Festive shutdown period: 2 weeks (excluded from bidder response time) Activity Date - Contract Notice and ITT Published: Approx. 9th November 2026 - Deadline for ITT Clarification Questions Received: Approx. 14th January 2027 - Festive Break (excluded from response period): Approx. 21 December 2026 - 3 January 2027 - Tender Return Deadline: Approx. 25th January 2027

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078dbe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099912-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48442000 - Financial systems software package

48450000 - Time accounting or human resources software package

48451000 - Enterprise resource planning software package

72000000 - IT services: consulting, software development, Internet and support

72263000 - Software implementation services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
9 Nov 20262 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Office and Procurator Fiscal Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1LA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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