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Tenderer Information Notice

Crown Office and Procurator Fiscal Service

This public procurement record has 1 release in its history.

Planning

22 Oct 2026 at 12:00

Planning Notice
Summary of the contracting process

The Crown Office and Procurator Fiscal Service (COPFS) plans to procure an integrated human resources and finance system for its workforce. The system is intended to bring together finance, HR, payroll, time and attendance, and learning management in one solution. This is an enterprise resource planning software requirement, including implementation services. The work is for COPFS, based in Edinburgh, and delivery is specified for Scotland. Suppliers may provide parts of the solution through subcontractors, but the requirement covers a joined-up system across all modules rather than separate, unconnected products. This procurement will interest providers of integrated HR, payroll and finance platforms, as well as implementation partners able to support a whole-system deployment.

This is at the planning stage: COPFS has announced its intention to tender, but has not yet issued an invitation to tender. The estimated procurement value is £5 million. The buyer expects to publish the tender and invitation to tender around 9 November 2026. Its indicative timetable allows a 74-day tender period, with the two-week festive break from approximately 21 December 2026 to 3 January 2027 excluded from suppliers’ response time. Clarification questions are expected by approximately 14 January 2027, and tender returns by approximately 25 January 2027. These are the buyer’s expected dates, not deadlines to respond to this planning announcement. The requirement is presented as a single lot; the published information does not set out evaluation criteria.

This requirement is best suited to suppliers able to deliver a complete, integrated enterprise system spanning finance, HR, payroll, time and attendance, and learning management. The buyer will consider a prime contractor using subcontractors for some elements, which may suit software providers working with specialist partners. However, the prime supplier must remain accountable for delivery and performance across the whole solution. The modules must operate as one integrated system, with a single sign-on experience for users across all functionality, and the solution must meet all mandatory technical requirements. Providers should therefore be prepared to demonstrate integration across modules, reliable identity and access arrangements, and the capacity to manage implementation and delivery across a workforce of around 2,900 employees.

How relevant is this notice?

Notice Information

Notice Title

Tenderer Information Notice

Notice Description

The Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period.

Lot Information

Lot 1

The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees. The scope of the requirement includes: -Finance -Human Resources (HR) -Payroll -Time and Attendance -Learning Management System (LMS) COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that: -The overall solution operates as a single integrated system. -Users have a single sign-on (SSO) experience across all modules and functionality. -All mandatory technical requirements are met. -The supplier remains accountable for delivery and performance of the complete solution. Indicative Tender Timescale -Tender period: 74 days -Festive shutdown period: 2 weeks (excluded from bidder response time) Activity Date - Contract Notice and ITT Published: Approx. 9th November 2026 - Deadline for ITT Clarification Questions Received: Approx. 14th January 2027 - Festive Break (excluded from response period): Approx. 21 December 2026 - 3 January 2027 - Tender Return Deadline: Approx. 25th January 2027

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078dc1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099915-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48442000 - Financial systems software package

48450000 - Time accounting or human resources software package

48451000 - Enterprise resource planning software package

72000000 - IT services: consulting, software development, Internet and support

72263000 - Software implementation services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
9 Nov 20262 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Office and Procurator Fiscal Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1LA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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