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Single Procurement of Council Streaming Services and Audio Visual Solutions

London Borough of Lewisham

This public procurement record has 2 releases in its history.

Planning

22 Oct 2026 at 15:09

UK3 - Planned Procurement Notice
Planning

22 Oct 2026 at 14:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Lewisham intends to procure a single primary supplier for council streaming services and audiovisual solutions. The work covers upgrading audiovisual equipment in the Council Chamber and relevant meeting rooms, integrating Microsoft Teams, and providing live webcasting, recording and secure storage. It also includes ongoing installation, maintenance and technical support, including for evening meetings. The aim is to provide consistent room set-ups, clear service ownership and reliable hybrid meeting facilities, with capacity for future expansion. Delivery is for the Council’s meeting spaces in Lewisham, London. The procurement combines services with equipment and is intended to consolidate delivery and support under one supplier.

This process is at the planning stage: Lewisham has stated an intention to procure, but has not invited tenders. The Council is undertaking pre-market engagement to understand available solutions, delivery models, commercial approaches and routes to market. Suppliers are invited to register interest, review high-level requirements, attend a site visit and provide views on technical solutions, commercial models, accessibility, support, lease versus purchase, innovation, transition and procurement structure. Site visits are expected on 30 October 2026 or 27 November 2026. The Council expects to publish a further notice by 21 January 2027; enquiries are expected to close on 29 January, tender submissions on 10 February, and an award decision by 16 June 2027. The expected contract runs from 1 August 2027 to 31 July 2030, with possible extension to 31 July 2032. An open procedure is planned; no value is stated.

The work is likely to suit audiovisual and conferencing suppliers able to deliver an integrated package of equipment, installation, Microsoft Teams integration, webcasting, recording, secure storage and continuing support. Suppliers should be prepared to support council meetings, including evening sessions, and to make existing meeting rooms operate consistently while allowing for future expansion. The Council is seeking market views on accessibility, technical options, support arrangements, commercial models, leasing or purchasing, implementation and transition, and potential routes to market. Suppliers with experience advising on these choices, as well as delivering and maintaining hybrid meeting facilities, can help shape the eventual specification and procurement approach through the engagement. Small and medium-sized businesses and voluntary, community and social enterprises are marked as suitable for the planned contract.

How relevant is this notice?

Notice Information

Notice Title

Single Procurement of Council Streaming Services and Audio Visual Solutions

Notice Description

The project seeks to consolidate the delivery, maintenance and support of hybrid meeting technology across Lewisham Council's Council Chamber and relevant meeting rooms under a single primary supplier. The scope includes audio-visual equipment upgrades, Microsoft Teams integration, live webcasting, recording and secure storage and ongoing technical support, including evening meetings. It will establish consistent room configurations, clear service ownership and reliable meeting facilities, with capacity for future expansion.

Lot Information

Lot 1

Options: The contracting authority may decide to purchase similar goods and services under Schedule 5 Paragraph 8 of the Procurement Act 2023.

Renewal: The contract can be extended on the sole discretion of the contracting authority.

Planning Information

This Pre-Market Engagement (PME) is being undertaken in accordance with the Procurement Act 2023 to assist the Council in understanding available market solutions, delivery models, indicative commercial approaches and potential routes to market. This engagement is not a call for competition and does not represent a commitment by the Council to proceed with any procurement. Interested suppliers should contact itprocurement@lewisham.gov.uk and provide all relevant information, including the names and contact details of those who will attend the site visit. Interested organisations will be invited to: - Register an expression of interest. - Review a summary of the Council's high-level requirements. - Attend site visit on 30 October between 9am to 5pm or 27 November between 9am and 1pm to: ∙ Council Chamber ∙ Committee Rooms ∙ Existing example hybrid meeting spaces - Provide written observations and recommendations regarding: ∙ Technical solutions ∙ Commercial models ∙ Accessibility requirements ∙ Support arrangements ∙ Lease versus purchase approaches ∙ Innovation opportunities ∙ Implementation and transition considerations ∙ Potential Routes to Market, including frameworks and Dynamic Markets (section 35 of PA23) Feedback received may be used to inform: - Procurement strategy, including Route to Market - Tender structure - Contract packaging - Evaluation criteria - Technical requirements - Funding (Lease vs Buying) and delivery options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078e12
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100074-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

32232000 - Video-conferencing equipment

32321200 - Audio-visual equipment

32322000 - Multimedia equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
21 Jan 20273 months to go
Award Date
Not specified
Contract Period
1 Aug 2027 - 1 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Lewisham
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CATFORD
Postcode
SE6 4RU
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Lewisham
Electoral Ward
Rushey Green
Westminster Constituency
Lewisham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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