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Holiday Activities and Food Programme (HAF) Open Framework 01

Torbay Council

This public procurement record has 1 release in its history.

Planning

27 Oct 2026 at 08:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Torbay Council plans to establish an open framework of providers for its Holiday Activities and Food (HAF) Programme. Providers will deliver face-to-face holiday activities and food for school-aged children and young people in Torbay who qualify for benefits-related free school meals. Provision is required across Easter, summer, October half-term, Christmas and February half-term holidays. This is a children’s holiday and food service combining supervised activities with food provision, rather than a general catering or leisure contract. The programme is supported by Department for Education grant funding and is intended to help eligible children and young people access food and activities during school holidays. Delivery is in the Torbay area.

The procurement is at planning stage: Torbay Council has described its intention to re-commission the HAF programme through the first stage of a new open framework, but has not yet invited tenders. A virtual market engagement event via Microsoft Teams is planned for 5 November 2026 at 11:00; organisations were asked to register by 4 November 2026 at 14:00. The council expects a further procurement notice on 16 November 2026. The planned contract period runs from 26 March 2027 to 25 March 2035. The estimated value is £4,097,520 excluding VAT (£4,917,024 including VAT). The process is planned as a framework arrangement, with one lot. No award criteria or participation requirements are set out at this stage.

The service is marked as suitable for both small and medium-sized businesses and voluntary, community and social enterprises, so local activity providers and community organisations may be well placed to contribute. Providers should be able to offer safe, face-to-face holiday provision for school-aged children and young people, including food alongside engaging activities, across several school holiday periods. Organisations with experience delivering children’s holiday clubs, community services, social support or holiday camps are relevant to the stated scope. The council intends to use the engagement event to explain its vision, proposed changes to delivery, provider requirements and the planned open-framework procurement process. Attending would help prospective providers understand these expectations and prepare for the later competition; the process is not yet at the tender stage. No particular accreditation or qualification is identified in the current plans.

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Notice Information

Notice Title

Holiday Activities and Food Programme (HAF) Open Framework 01

Notice Description

Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for the next three years, from 2027. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Targeted Free School Meals. Local Authorities require face-to-face provision over the following school holidays: Easter Summer October Half Term Christmas; and February Half Term Torbay Council are establishing an Open Framework of HAF Providers to deliver the requirements of the requirements. This is the first framework in the open framework scheme.

Planning Information

Torbay Council are establishing a new Open Framework for the Holiday Activities and Food Programme. The Market Engagement Event is taking place on 05 November 2026 at 1100 and will be hosted virtually via Microsoft Teams. Torbay Council invites organisations to attend an early market engagement event for the upcoming re-commissioning of Holiday Activities and Food (HAF) Programme Open Framework. Torbay is seeking to procure providers to deliver holiday provision for school aged children and young people who received benefits-related free school meals in the Torbay area. This event will provide the opportunity for organisations to learn more about Torbay’s Council’s vision for the provision and understand changes that are being proposed to the delivery of HAF. The event will cover the following areas for discussion: • To provide an overview of Torbay Council's current proposals and updates for HAF provision and requirements providers will need to adhere to in their delivery. • To provide an overview of the procurement process, further details of an open framework and procurement timeframe. To reserve your place, please email us with the following information: • Name of attendee(s) • Email address(es) of the attendee(s); and • Organisation name By 04 November 2026 at 1400 at commercial.services@torbay.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0790b1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101294-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

98 - Other community, social and personal services

CPV Codes

55243000 - Children's holiday-camp services

85300000 - Social work and related services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£4,097,520 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
16 Nov 20263 weeks to go
Award Date
Not specified
Contract Period
26 Mar 2027 - 25 Mar 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Torbay Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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