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Door Entry Phased Replacement Programme 2026-27

London Borough of Hillingdon

This public procurement record has 1 release in its history.

Tender

29 Oct 2026 at 10:05

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Hillingdon is procuring works to replace or upgrade door-entry and access-control systems in 40 low- and medium-rise blocks. The contractor is to design, supply, install, commission and hand over complete, working audio door-entry systems. The work also includes providing operation and maintenance manuals and training for the Council representative responsible for the blocks. The requirement covers the full schedule of works, including items delivered by specialist subcontractors. This is access-control and electrical installation work, with associated security-equipment maintenance. Delivery is in the London Borough of Hillingdon, including Uxbridge.

The buyer invited offers through an open competition under a below-threshold procedure. The procurement reached the tender stage; the published tender status is active. The enquiry deadline was 23 November 2026 at 12:00 UTC, and the submission deadline was 26 November 2026 at 12:00 UTC. The single lot has a stated contract period from 1 March to 1 May 2027. Its estimated value is £200,000 excluding VAT (£240,000 including VAT). Award is based equally on quality and price, weighted 50% each. Electronic submission is allowed, and tender documents are available through the supplier portal.

This requirement suits access-control and security-system contractors able to deliver a planned, multi-block replacement programme, from system design and supply through installation, commissioning and handover. Suppliers need the capacity to coordinate work across 40 low- and medium-rise residential blocks and to provide complete, functional audio entry systems. The contractor must price the entire schedule of works, including specialist subcontracted work, so established relationships with electrical and security specialists, or the ability to obtain their rates, will support a complete bid. Experience producing operation and maintenance manuals and training a council representative is also relevant. The opportunity is suitable for small and medium-sized enterprises and participation is reserved for qualifying smaller businesses and voluntary, community and social enterprises based in the UK.

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Notice Information

Notice Title

Door Entry Phased Replacement Programme 2026-27

Notice Description

The London Borough of Hillingdon (LBH) intends to install/upgrade the Door Entry/Access Control to 40 low and medium rise blocks. This work will be based on a planned program. The works include, but not limited to the design, supply, installation, commissioning and hand-over of complete and fully functional audio door entry system to the blocks, the provision of O&M Manuals and training to Council's Representative in charge of the blocks. The Contractor is expected to provide his rates for the entire Schedule of Works (SOW) listed even if the work is to be performed by a sub-Contractor or specialist Contractor. It is the Tenderer's responsibility to obtain the required rates from specialist sub-Contractors to complete the pricing schedule.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079314
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/102417-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42961100 - Access control system

45310000 - Electrical installation work

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20264 days ago
Submission Deadline
26 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 1 May 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Hillingdon
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 1UW
Postcode Area
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Hillingdon
Electoral Ward
Uxbridge
Westminster Constituency
Uxbridge and South Ruislip

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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