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Peterborough Bondholder Dinner - Catering and Event Management - Expression of Interest

Peterborough City Council

This public procurement record has 1 release in its history.

Planning

30 Oct 2026 at 09:56

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Peterborough City Council intends to procure catering and event management for its annual Bondholder Dinner, a black-tie networking event for local business leaders at Peterborough Cathedral. The evening is planned to include a welcome drinks reception with circulating canapés, followed by a three-course sit-down meal with meat and vegetarian options, ideally including vegan choices. The event team is expected to provide table service, tea and coffee after dessert, and a full bar where guests can buy drinks. The scope also covers tableware and linens, setting up the tables, chairs, place cards, menus and centrepieces, plus hiring, installing and dismantling catering equipment and marquees for an on-site kitchen and dinner service. Peterborough City Council will coordinate orders and dietary requirements with the event team.

This procurement is at the planning stage: the council has described its intention and is conducting preliminary market engagement; there is no invitation to tender yet. The council’s expected event date is 1 July 2027, with around 350 guests anticipated, although numbers may increase. The stated contract period runs from 5 April to 31 August 2027. The only stated procedure-related activity is an expression of interest for market engagement, with a planned date of 17 November 2026; this is an engagement milestone, not a tender submission deadline. The council says suppliers may suggest ways to help the evening run smoothly. No procurement method or evaluation basis is set out. The published estimated value is £0, so it does not provide a usable price indication for the work.

The council identifies the work as suitable for small and medium-sized enterprises, making it relevant to independent caterers and event companies as well as larger providers. Suppliers best placed to prepare will be able to deliver a formal dinner and reception for several hundred guests, coordinate service and dietary requirements, and manage food, drinks and a full bar. The scope also favours providers able to supply and staff table service, provide tableware and linens, prepare complete guest tables, and handle event furniture, catering equipment and marquees, including an on-site kitchen setup. The council will coordinate meal selections and special dietary needs and pass consolidated orders to the event team by agreed dates. It has invited suggestions, so suppliers with practical ideas for smooth delivery can contribute during market engagement. No specific accreditation or prior experience requirement is stated.

How relevant is this notice?

Notice Information

Notice Title

Peterborough Bondholder Dinner - Catering and Event Management - Expression of Interest

Notice Description

Peterborough City Council's Annual Bondholder Dinner is a black-tie evening at Peterborough Cathedral that attracts around 350 local business leaders. This is one of the biggest networking events of the year and a highlight in our annual calendar. As part of the evening, there is a welcome drinks reception with canapes, and a three course sit down meal for businesses to enjoy with their guests. We have detailed below our requirements for the night along with what we have done with suppliers in the past but the Council is open to suggestions to ensure the evening runs smoothly. Date: Thursday 1st July 2027 Guest numbers: c 350 (although we had 360 last year so numbers can increase) Venue: Peterborough Cathedral Catering and event management requirements: * Three course meal with a meat option and veggie (ideally vegan) option for each course that can be served to c 350 guests. o Peterborough City Council will co-ordinate orders and special dietary requirements from tables and send these in bulk to the event team by pre-agreed dates for ordering supplies. * Table service for food once guests are seated * Tea and coffee served after the desserts * Full bar service o Guests to be able to purchase drinks from the bar * Arrival drinks and canapes circulated among the guests by the event team 6.45pm - 7.45pm. o We've previously had a mix of prosecco and fresh orange juice alongside the canapes. * The event team to provide all tableware (crockery, glassware, cutlery, linens, etc) and do the table setup, including wine and water to all tables * The event team will provide all tables, chairs, table numbers, place cards including menu selections/dietary requirements, and centre pieces (ideally candelabra's) for all guest tables. * Peterborough City Council will order four bottles of wine (two red, two white) and two bottles of water (one still, one sparkling) for each table and this will be included within the quote. * Hire, set up and take down of the catering equipment and marquees for the on-site kitchen and dinner service - this is the responsibility of the event team but to be included within the quote.

Planning Information

To access the Expression of Interest documentation and submit a response, please visit the advert via ProContract. https://procontract.due-north.com/Procurer/Advert/View?advertId=9c4985f3-2cd4-f111-8142-6045bdf14b1f&fromAdvertEvent=True

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079449
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/102996-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55520000 - Catering services

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Apr 2027 - 1 Sep 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Peterborough City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PETERBOROUGH
Postcode
PE2 8TY
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH41 Peterborough
Delivery Location
TLH11 Peterborough
Local Authority
Peterborough
Electoral Ward
Fletton and Stanground
Westminster Constituency
North West Cambridgeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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