Award

Lease & Associated Services of Franking Machines

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Award

22 Mar 2022 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is awarding a contract for the Lease and Associated Services of Franking Machines on behalf of Cardiff and Vale University Health Board. The procurement method used for this process is limited, with the contract set for an eight-month duration starting from 22nd March 2022. The total contract value is £800,000 and is categorised under health services. This process falls within the services industry in the UK, with the contract being initiated due to an increase in workload related to franking charges, particularly after the Covid pandemic.

This procurement presents significant opportunities for businesses specialising in mailing and franking machine services. Companies that provide innovative postage solutions, particularly those capable of adapting to digital enhancements, would be well-positioned to compete for future contracts as the NHS explores alternative solutions for their mailing needs. The expedited nature of this interim contract reflects a pressing demand for continuity in service, making it a crucial time for interested suppliers to establish their capabilities and offerings in order to engage with the NHS health board more effectively.

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Notice Information

Notice Title

Lease & Associated Services of Franking Machines

Notice Description

NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for an eight month period.

Lot Information

Lot 1

NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for an eight-month period. The Cardiff and Vale University Health Board, IT department are in the process of going Digital, however, and unfortunately they are not in a position to spend the time originally planned to undertake a tender exercise, due to the unexpected COVID Pandemic and other priorities within the Clinical Board having to change to respond appropriately to the situation.

Procurement Information

The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board has significant expenditure relating to franking charges for the lease of their franking machines for the provision of posting services across the health board. Engaging with the market, it is determined that whilst there are some third party suppliers who could potentially provide this service, the Clinical Board currently has a lease agreement with their incumbent supplier Quadient for the lease and associated services of their franking machines. Due to the volume of increased workload since the Covid pandemic, we wish to put an interim eight month contract in situ to ensure continuity of service to ensure patient care not compromised not receiving their appointment letters, thus enabling the Health Board to undertake a scoping exercise looking at alternative postage digital solutions and undertake a formal tender exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-119844
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119844
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

64 - Postal and telecommunications services

CPV Codes

30144100 - Postage-franking machines

64112000 - Postal services related to letters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£800,000 £500K-£1M

Notice Dates

Publication Date
22 Mar 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Not specified
Contact Email
leanne.miles@wales.nhs.uk
Contact Phone
+44 2921836454

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

QUADIENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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