Tender

Software Solution for Education Management Information Services

WREXHAM COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

30 Mar 2022 at 00:00

Summary of the contracting process

Wrexham County Borough Council is leading a collaborative tender process for a "Software Solution for Education Management Information Services" which will cater to the needs of several councils including Flintshire, Denbighshire, Gwynedd, Isle of Anglesey, and Conwy. This procurement falls under the services category and is being conducted through a selective method involving a competitive procedure with negotiation. The tender period concludes on 29 April 2022, and bidders are advised to submit their proposals electronically via the specified submission platform. Each participating council will enter into separate but aligned agreements with the successful supplier, with a total estimated contract value of £7.5 million over a period from August 2022 to August 2029, including potential extensions.

This tender presents a significant opportunity for software development firms and technology providers specialising in cloud-hosted solutions, particularly those with experience in educational services. Companies adept at delivering integrated management systems that can enhance educational administration and data management will find this contract appealing. The joint nature of the procurement signifies a broad audience, encouraging collaboration among suppliers while extending the competitive landscape to firms capable of fulfilling the diverse needs of the six local councils involved.

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Notice Title

Software Solution for Education Management Information Services

Notice Description

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. The goods and services that are the subject matter of the procurement shall be divided into six lots, with one lot for each of the contracting authorities. It is intended that each of the of the contracting authorities will enter into separate agreements on identical, or near identical terms, for the provision, maintenance and support of the software solution with the successful supplier. Further information can be found in the procurement documents and the technical statement of requirements.

Lot Information

Wrexham County Borough Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder.. Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Flintshire County Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder.. Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Denbighshire County Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder.. Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Conwy County Borough Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder.. Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Gwynedd Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder.. Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Isle of Anglesey County Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder.. Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-120004
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120004
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72212190 - Educational software development services

Notice Value(s)

Tender Value
£7,500,000 £1M-£10M
Lots Value
£7,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20223 years ago
Submission Deadline
29 Apr 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2022 - 6 Aug 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WREXHAM COUNTY BOROUGH COUNCIL
Additional Buyers

CONWY COUNTY BOROUGH COUNCIL

CYNGOR GWYNEDD COUNCIL

DENBIGHSHIRE COUNTY COUNCIL

FLINTSHIRE COUNTY COUNCIL

ISLE OF ANGLESEY COUNTY COUNCIL

Contact Name
Rachel Glynn
Contact Email
caffael@gwynedd.llyw.cymru, procurement@anglesey.gov.uk, procurement@conwy.gov.uk, procurement@denbighshire.gov.uk, rachel.glynn@wrexham.gov.uk
Contact Phone
+44 1248750057, +44 1286679787, +44 1352701814, +44 1492574000, +44 1824712612, +44 1978292792

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL31 Isle of Anglesey
Delivery Location
TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham

Local Authority
Isle of Anglesey
Electoral Ward
Cefni
Westminster Constituency
Ynys Môn

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR393463
    Software Solution for Education Management Information Services - Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. The goods and services that are the subject matter of the procurement shall be divided into six lots, with one lot for each of the contracting authorities. It is intended that each of the of the contracting authorities will enter into separate agreements on identical, or near identical terms, for the provision, maintenance and support of the software solution with the successful supplier. Further information can be found in the procurement documents and the technical statement of requirements.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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    "description": "NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120004 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Information contained within the procurement documents (WA Ref:120004)",
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