Planning

Staff/Resource Rostering Solution - Waste Team

DENBIGHSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

26 May 2022 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Denbighshire County Council is planning to issue a tender for a Staff/Resource Rostering Solution for their Waste Team, with an emphasis on improving current processes while maintaining a paperless approach. This procurement falls under the goods category and will take place in Denbighshire, UK. Key dates include a deadline for expressing interest by 24th June 2022, with further notices anticipated by 30th September 2022 as part of the market engagement exercise. The procurement process is set to follow a planned stage with the intent to evolve their rostering solutions.

This tender represents a significant opportunity for businesses specialising in software solutions for rostering and time management, particularly those with expertise in GPS and RFID technologies. Enterprises capable of providing flexible solutions that can adapt to changing service needs will find a valuable prospect in this tender. Businesses that can demonstrate experience in electronic communication with staff, as well as functionalities for shift management and reporting, will be particularly well-suited to participate in this competitive process.

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Notice Information

Notice Title

Staff/Resource Rostering Solution - Waste Team

Notice Description

Denbighshire County Council are looking to undertake a market engagement exercise to review Staff/Resource Rostering solutions for our Waste team.

Lot Information

Lot 1

Denbighshire County Council are looking to undertake a market engagement exercise to review Staff/Resource Rostering solutions for our Waste team. This solution would aim to improve upon our current processes and maintain our paperless approach to rostering and time management in the Waste team. We require any application to evidence: - The ability for users to 'clock' electronically with use of GPS or RFID for verification that the user is within a certain distance of the Depot - The ability to electronically arrange Waste staff rotas, identifying potential gaps in service provision and limiting as much as possible back office and system admin time; - Have a smart and flexible method for making quick, or ad-hoc changes to rota's; - Take into account specific, service level arrangements around Annual Leave, Toil, and Overtime; - Be able to identify or register skill sets and/or qualifications against staff members to support intelligent rostering such as HGV drivers; - Provide the ability to communicate rota's, and potentially other details, to individual staff out and about e.g. via a mobile application; - Provide a mechanism for reporting sickness electronically e.g. via a mobile application - Provide a mechanism for requesting annual leave electronically e.g. via a mobile application - The means to display information via a 'dashboard' that could be displayed in the office - The ability for users to swap shifts electronically, provided that rules/system integrity is not compromised - A training log, providing the means to identify when training is due - The provision of newsletters and update to staff electronically - The ability to provide surveys to staff electronically - A reporting function that allows the Waste team to interrogate their data to support performance management or quality assurance processes. Denbighshire County Council would like any solution to demonstrate its ability to be flexible in light of potential future need to change or re-structure services to best meet the needs of the people we support whilst creating the internal efficiency required from such a solution. NOTE: To express an interest please e-mail a short overview of your solution to procurement@denbighshire.gov.uk by no later than 24th June 2022. Please ensure you only submit information that is relevant to the detail requested in the description above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-121678
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=121678
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DENBIGHSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
procurement@denbighshire.gov.uk
Contact Phone
+44 1824712612

Buyer Location

Locality
RUTHIN
Postcode
LL15 1YN
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL13 Conwy and Denbighshire
Local Authority
Denbighshire
Electoral Ward
Ruthin
Westminster Constituency
Clwyd East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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