Award

Provision of Electronic Document and Records Management (EDRM) System

TAI TARIAN LTD

This public procurement record has 2 releases in its history.

Award

05 May 2023 at 00:00

Tender

05 Jul 2022 at 00:00

Summary of the contracting process

The procurement process led by Tai Tarian Ltd involves the provision of an Electronic Document and Records Management (EDRM) System, targeting the housing and community amenities industry in the UK. The tender, in the award stage, encompasses a comprehensive system implementation and training package, with a contract value of £478,870. The system is crucial for managing documents for their 9000 homes, with a key deadline set in March 2022 for contract signing.

This opportunity presents businesses, especially SMEs, a chance to bid for a contract that requires specialised expertise in EDRM systems. The contract's 5-year duration, with the potential for extensions, offers a stable revenue stream. Businesses adept at integrating systems and offering user-friendly solutions suitable for approximately 550 users will find a well-suited opportunity in this procurement.

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Notice Title

Provision of Electronic Document and Records Management (EDRM) System

Notice Description

As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.

Lot Information

Lot 1

Tai Tarian owns and manages approximately 9000 homes throughout the Neath Port Talbot region and employs approximately 550 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations. The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. The solution must allow for easy storage and retrieval of documents, including the ability to store and access documents via mobile devices from any location. The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods. The system will be expected to support approximately 550 users. Further information is included in the Invitation to Tender.

Renewal: The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-122819
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122819
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

48311000 - Document management software package

48311100 - Document management system

72512000 - Document management services

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£478,870 £100K-£500K

Notice Dates

Publication Date
5 May 20233 years ago
Submission Deadline
23 Sep 2022Expired
Future Notice Date
Not specified
Award Date
16 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TAI TARIAN LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEATH
Postcode
SA11 2FP
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL44 Neath Port Talbot
Delivery Location
TLL17 Bridgend and Neath Port Talbot

Local Authority
Neath Port Talbot
Electoral Ward
Briton Ferry West
Westminster Constituency
Aberafan Maesteg

Supplier Information

Number of Suppliers
1
Supplier Name

TSG

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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