Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Electronic Care Planning system

Hafod

This public procurement record has 4 releases in its history.

Award

10 Oct 2023 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

03 Nov 2022 at 00:00

OJEU - F14 - Corrigendum
TenderUpdate

17 Oct 2022 at 01:00

OJEU - F14 - Corrigendum
Tender

06 Oct 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The buying organization, Hafod, has completed a tender process for the procurement of an Electronic Care Planning system. The tender was for goods and aimed to address the challenge of maintaining care records for over 700 service users across multiple care facilities. The procurement stage is complete, with carebeing awarded to Carebeans Limited. The contract was signed on September 18, 2023, with a total value of GBP 509,880. The system implementation aims to streamline care recording, enhance colleague rostering, and align with Hafod's strategic goals in Health and Social Care, Digital Transformation, and Governance.

This procurement process provides opportunities for businesses specializing in system solutions for care planning and management. Businesses that offer electronic care systems, rostering solutions, and digital transformation services are well-suited to compete. The competitive tender was an open procedure, allowing diverse businesses to participate. Suppliers, especially small and medium enterprises (SMEs) with expertise in health and care technology, are encouraged to explore this opportunity to support improving service user care and operational efficiency at Hafod.

How relevant is this notice?

Notice Information

Notice Title

Electronic Care Planning system

Notice Description

Hafod is looking to procure an electronic system for Care planning. With over 700 service users across 8 care homes, 3 extra care schemes and additional Domiciliary Care services, keeping and maintaining care records can be a significant challenge.

Lot Information

Lot 1

Hafod requires an Electronic Care Planning (ECP) system for Hafod's Care services. Currently, no such system exists across Hafod, with care colleagues at different sites using various manual methods to record and review service user data. This presents several challenges (listed below) to the business which increase risks to the business as well as service users. Additionally, the lack of a centralised system means that Hafod currently has little to no operational oversight of the data held within care plans, making it difficult to report on the situation in each home and to make data-driven decisions about care services. The chosen system for this project must address these issues and allow for a streamlined and standardised process for recording service user data, as well as a number of safeguarding solutions to reduce risks. Alongside this, care managers and administrators also face issues around colleague rostering, with many spending significant time manually managing their workforce on various spreadsheets and other documents. The chosen system for this project will also need to include a rostering solution to reduce this burden on managers. The implementation of an ECP system, including colleague management/rostering features, would help address these issues as well as reduce risks to both Hafod's service users and to the business itself. It also aligns with several of Hafod's Strategic aims, including Health and Social Care, Accelerating our Digital Transformation, Decarbonisation and First-Class Governance.

Options: Hafod reserves the right to add or remove users as part of the contract

Renewal: 24 months in 12-month increments

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-125372
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=125372
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48627000 - Real-time operating system software package

48810000 - Information systems

48814000 - Medical information systems

48814100 - Nursing information system

48814200 - Patient-administration system

72212670 - Real time operating system software development services

72212781 - System management software development services

72250000 - System and support services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£509,880 £500K-£1M

Notice Dates

Publication Date
10 Oct 20232 years ago
Submission Deadline
3 Nov 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hafod
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF43 4LG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Ferndale and Maerdy
Westminster Constituency
Rhondda and Ogmore

Supplier Information

Number of Suppliers
1
Supplier Name

Carebeans Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...