Notice Information
Notice Title
Electronic Care Planning system
Notice Description
Hafod is looking to procure an electronic system for Care planning. With over 700 service users across 8 care homes, 3 extra care schemes and additional Domiciliary Care services, keeping and maintaining care records can be a significant challenge.
Lot Information
Lot 1
Hafod requires an Electronic Care Planning (ECP) system for Hafod's Care services. Currently, no such system exists across Hafod, with care colleagues at different sites using various manual methods to record and review service user data. This presents several challenges (listed below) to the business which increase risks to the business as well as service users. Additionally, the lack of a centralised system means that Hafod currently has little to no operational oversight of the data held within care plans, making it difficult to report on the situation in each home and to make data-driven decisions about care services. The chosen system for this project must address these issues and allow for a streamlined and standardised process for recording service user data, as well as a number of safeguarding solutions to reduce risks. Alongside this, care managers and administrators also face issues around colleague rostering, with many spending significant time manually managing their workforce on various spreadsheets and other documents. The chosen system for this project will also need to include a rostering solution to reduce this burden on managers. The implementation of an ECP system, including colleague management/rostering features, would help address these issues as well as reduce risks to both Hafod's service users and to the business itself. It also aligns with several of Hafod's Strategic aims, including Health and Social Care, Accelerating our Digital Transformation, Decarbonisation and First-Class Governance.
Options: Hafod reserves the right to add or remove users as part of the contract
Renewal: 24 months in 12-month increments
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-125372
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=125372
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
48627000 - Real-time operating system software package
48810000 - Information systems
48814000 - Medical information systems
48814100 - Nursing information system
48814200 - Patient-administration system
72212670 - Real time operating system software development services
72212781 - System management software development services
72250000 - System and support services
Notice Value(s)
- Tender Value
- ÂŁ300,000 ÂŁ100K-ÂŁ500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- ÂŁ509,880 ÂŁ500K-ÂŁ1M
Notice Dates
- Publication Date
- 10 Oct 20232 years ago
- Submission Deadline
- 3 Nov 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Sep 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2027
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HAFOD
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF43 4LG
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL Wales
-
- Local Authority
- Rhondda Cynon Taf
- Electoral Ward
- Ferndale and Maerdy
- Westminster Constituency
- Rhondda and Ogmore
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=14
17th November 2022 - Please see attached 3 additional clarifications and responses -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=3
7th November 2022 - Volume 4 -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=13
7th November 2022 - Volume 4 version 2.0 -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=2
7th November 2022 - Volume 3 -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=12
7th November 2022 - Volume 3 version 2.0 -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=1
7th November 2022 - ITT volume 1 -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=11
7th November 2022 - ITT volume 1 version 2.0 -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=10
4th November 2022 - Clarifications and responses -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=9
19th October 2022 - Terms and Conditions -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=4
7th October 2022 - Volume 2 SPD -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=8
7th October 2022 - Volume 2 V1 SPD -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=7
7th October 2022 - Guidance on how to complete -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=6
7th October 2022 - Guidance -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT413977&idx=5
7th October 2022 - Additional PSC questions -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT413977
Electronic Care Planning system - Hafod is looking to procure an electronic system for Care planning. With over 700 service users across 8 care homes, 3 extra care schemes and additional Domiciliary Care services, keeping and maintaining care records can be a significant challenge. -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT453287
Electronic Care Planning system - Hafod is looking to procure an electronic system for Care planning. With over 700 service users across 8 care homes, 3 extra care schemes and additional Domiciliary Care services, keeping and maintaining care records can be a significant challenge.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "The implementation of an ECP system, including colleague management/rostering features, would help address these issues as well as reduce risks to both Hafod's service users and to the business itself. It also aligns with several of Hafod's Strategic aims, including Health and Social Care, Accelerating our Digital Transformation, Decarbonisation and First-Class Governance. The expected benefits of such a system include: Evidence based recording of care delivery that allows oversight to supervisors and managers that the appropriate level of care is delivered and allowing for performance management. A reduction in colleague time spent creating, maintaining and reviewing care plans, allowing more time for colleagues to attend to service users. A simpler and more streamlined system - standardised across sites - that allows colleagues to stay updated at all times so that they can provide the appropriate level of care to service users. A reduction in record gaps, reducing risks to service users. Operational oversight using a centralised reporting system to allow the business to make data-driven decisions and ensure regulatory compliance. Efficient quality control tools that allow appropriate support to the services from the operational team. Operational oversight over accidents and incidents to allow early support and interventions to allow response in line with care quality regulations and safeguarding policies. (WA Ref:135445)",
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