Award

Award of Dynamic Purchasing System for the Provision of Minor Construction Works across Powys

POWYS COUNTY COUNCIL

This public procurement record has 4 releases in its history.

Award

22 May 2025 at 00:00

Award

25 Feb 2025 at 00:00

TenderUpdate

22 Mar 2023 at 00:00

Tender

10 Jan 2023 at 00:00

Summary of the contracting process

Powys County Council has successfully completed the procurement process for its Dynamic Purchasing System (DPS) concerning Minor Construction Works across Powys, using a restricted procedure. The process involved selective procurement for works including property maintenance, refurbishment, and new construction projects within the region designated as UKL24. Notably, the award stage culminated with an active contract valued at £45,483.75 GBP, signed on 31st March 2025. The entire DPS, which started in March 2023, spans an initial three-year period, allowing for flexibility and responsiveness in managing public service structures in Powys.

This tender provides substantial opportunities for SMEs specialising in construction, maintenance, and refurbishment to gain traction within the public sector. As an ideal platform for companies like Cooper & Williams Ltd, it demonstrates successful bid outcomes following mini-competition tender processes. SMEs that meet qualifications such as Constructionline Silver registration and SSIP registration with required insurance levels, stand to benefit significantly by being part of the approved contractor list. This approach not only facilitates regional business growth for established firms but also opens doors to newer entrants in the Powys construction landscape.

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Notice Title

Award of Dynamic Purchasing System for the Provision of Minor Construction Works across Powys

Notice Description

Powys County Council established a Dynamic Purchasing System (DPS) for the provision of Minor Construction Works across the County of Powys. This award notice relates to any awards made following mini-competition tender processes for the period 1st January 2025 to 31st March 2025.

Lot Information

Lot 1

Works offered within this DPS require contractors to act as Principal Contractor on General Building works, including but not limited to: Property Maintenance Property Refurbishment New buildings Roofing Adaptations Extensions

Renewal: The Dynamic Purchase System will run for an initial period of 3 years, with an option to be extended for a further period or periods of up to 36 months. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-126619
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126619
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Dynamic
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services


CPV Codes

45000000 - Construction work

45110000 - Building demolition and wrecking work and earthmoving work

45111000 - Demolition, site preparation and clearance work

45200000 - Works for complete or part construction and civil engineering work

45210000 - Building construction work

45211000 - Construction work for multi-dwelling buildings and individual houses

45211100 - Construction work for houses

45211300 - Houses construction work

45211310 - Bathrooms construction work

45211340 - Multi-dwelling buildings construction work

45211341 - Flats construction work

45211350 - Multi-functional buildings construction work

45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants

45212100 - Construction work of leisure facilities

45212110 - Leisure centre construction work

45212200 - Construction work for sports facilities

45212330 - Library construction work

45213000 - Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport

45214000 - Construction work for buildings relating to education and research

45214200 - Construction work for school buildings

45214220 - Secondary school construction work

45215000 - Construction work for buildings relating to health and social services, for crematoriums and public conveniences

45300000 - Building installation work

45400000 - Building completion work

45420000 - Joinery and carpentry installation work

45453000 - Overhaul and refurbishment work

45454000 - Restructuring work

45454100 - Restoration work

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£1,729,673 £1M-£10M

Notice Dates

Publication Date
22 May 20259 months ago
Submission Deadline
9 Feb 2023Expired
Future Notice Date
Not specified
Award Date
31 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
POWYS COUNTY COUNCIL
Contact Name
Tom Simmons
Contact Email
commercialservices@powys.gov.uk, procurement@powys.gov.uk, thomas.simmons@powys.gov.uk
Contact Phone
+44 01597826000, +44 1597826000

Buyer Location

Locality
LLANDRINDOD WELLS
Postcode
LD1 5LG
Post Town
Llandrindod Wells
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL24 Powys

Local Authority
Powys
Electoral Ward
Llandrindod South
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Supplier Information

Number of Suppliers
5
Supplier Names

COOPER & WILLIAMS

DAVID JONES BUILDING CONTRACTORS

GROSVENOR APTEC

M & J GROUP (CONSTRUCTION & ROOFING

ROOFING TECHNOLOGIES LTD (T/A RTL GROUP

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN423672
    Dynamic Purchasing System for the Provision of Minor Construction Works across the County of Powys. - Powys County Council is offering an exciting opportunity for suitably qualified and experienced contractors in participating in a Dynamic Purchasing System (DPS) for the Provision of Minor Construction Works throughout the County of Powys. The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of contractors for the above stipulated works, and to offer a more flexible and responsive procurement. The Dynamic Purchase System will run for an initial period of 3 years, with an option to be extended for a further period or periods of up to 36 months. The council reserves the right to further extend this Dynamic Purchasing System if the need arises.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497945
    Award of Dynamic Purchasing System for the Provision of Minor Construction Works across Powys - Powys County Council established a Dynamic Purchasing System (DPS) for the provision of Minor Construction Works across the County of Powys. The DPS will run for an initial period of 3 years from 22nd March 2023, with an option to be extended for a further period or periods of up to a maximum of 36 months. This award notice relates to any awards made following mini-competition tender processes for the period 1st July 2024 to 31st December 2024.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY513986
    Award of Dynamic Purchasing System for the Provision of Minor Construction Works across Powys - Powys County Council established a Dynamic Purchasing System (DPS) for the provision of Minor Construction Works across the County of Powys. This award notice relates to any awards made following mini-competition tender processes for the period 1st January 2025 to 31st March 2025.

Open Contracting Data Standard (OCDS)

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                "description": "Dynamic Purchasing System for Minor Construction Works across the County of Powys Original Notice Reference: 2023/S 000-000728 Section VII: Changes Section II : 1.4 - Short Description Powys County Council is offering an exciting opportunity for suitably qualified and experienced contractors to join its established Dynamic Purchasing System (DPS) for the provision of Minor Construction Works across the County of Powys. This opportunity was originally advertised on the 10th January 2023. The DPS is now live and the Council continue to seek further expressions of interest. Contractors may apply at any time during the life of the DPS. The purpose of the DPS is to assemble and maintain an approved list of contractors for the stipulated works and to offer a more flexible and responsive procurement. All contractors who meet the selection criteria will be admitted to the DPS, and when a contract opportunity arises the Council will move straight to the mini-competition phase for that package of works. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130179 Section number: VI.3 Additional Information: Powys County Council wishes to notify that the DPS for Minor Construction Works throughout the county of Powys, Mid Wales has now been established. The DPS shall run for a period of 3 years until 23rd March 2026, with an option to extend this period for up to a further 3 years. Suitably qualified and experienced contractors who wish to join the DPS should follow the instructions provided here: https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR431609"
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        ]
    },
    "language": "EN",
    "description": "The following contracts have been awarded following mini-competitions for the period 1st January 2025 to 31st March 2025. TITLE: DPS - Reroofing of Flat Roof, St Mary's Catholic Primary School, Milford Road, Newtown, Powys, SY16 2EH TENDERS RECEIVED: 5 SUCCESSFUL CONTRACTOR: Cooper & Williams LTD CONTRACT VALUE: 45483.75 GBP (WA Ref:150681)",
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            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-126619"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-126619-award-148312-6",
            "suppliers": [
                {
                    "id": "org-14",
                    "name": "ROOFING TECHNOLOGIES LTD (T/A RTL Group)"
                },
                {
                    "id": "org-15",
                    "name": "Cooper & Williams Ltd"
                },
                {
                    "id": "org-16",
                    "name": "M & J GROUP (CONSTRUCTION & ROOFING) LTD"
                },
                {
                    "id": "org-17",
                    "name": "DAVID JONES BUILDING CONTRACTORS LTD"
                },
                {
                    "id": "org-18",
                    "name": "Grosvenor ApTec"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "ocds-kuma6s-126619-award-150681-55",
            "suppliers": [
                {
                    "id": "org-56",
                    "name": "Cooper & Williams Ltd"
                }
            ],
            "relatedLots": [
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    "contracts": [
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            "id": "ocds-kuma6s-126619-award-148312-6",
            "awardID": "ocds-kuma6s-126619-award-148312-6",
            "status": "active",
            "value": {
                "amount": 1684190.65,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-31T00:00:00Z"
        },
        {
            "id": "ocds-kuma6s-126619-award-150681-55",
            "awardID": "ocds-kuma6s-126619-award-150681-55",
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            "value": {
                "amount": 45483.75,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-31T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-000728"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-126619-bidsstatistic-148312-21",
                "measure": "bids",
                "value": 45,
                "relatedLot": "1"
            },
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                "id": "ocds-kuma6s-126619-bidsstatistic-148312-22",
                "measure": "smeBids",
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                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
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                "value": 0,
                "relatedLot": "1"
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            {
                "id": "ocds-kuma6s-126619-bidsstatistic-148312-25",
                "measure": "electronicBids",
                "value": 45,
                "relatedLot": "1"
            },
            {
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                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
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}