Award

DYNAMIC PURCHASING SYSTEM (DPS) FOR THE SUPPLY & INSTALLATION OF GENERAL FENCING, HANDRAILS, GUARDRAILS, GATES & ASSOCIATED WORKS

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Jan 2024 at 00:00

Tender

31 Mar 2023 at 00:00

Summary of the contracting process

The Caerphilly County Borough Council has completed a procurement process for a Dynamic Purchasing System (DPS) for the supply and installation of general fencing, handrails, guardrails, gates, and associated works. The procurement method used was a selective procedure, and the main procurement category was works. The tender was awarded to multiple suppliers for different lots, with a total contract value of £1,000,000. The deadline for submission was 1st May 2023, and the location is in Caerphilly County Borough.

This tender by Caerphilly County Borough Council offers opportunities for businesses involved in fencing and related works. Small and medium-sized enterprises (SMEs) in the construction and fencing industry are well-suited to compete for the different lots available. The procurement process involved several suppliers being awarded contracts, providing a platform for business growth and collaboration. Businesses interested in this tender should register with the Proactis Supplier Portal for further details and opportunities.

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Notice Title

DYNAMIC PURCHASING SYSTEM (DPS) FOR THE SUPPLY & INSTALLATION OF GENERAL FENCING, HANDRAILS, GUARDRAILS, GATES & ASSOCIATED WORKS

Notice Description

The council had a requirement for various types of Fencing and established a DPS for the requirement.

Lot Information

Chainlink

The scope of the Lot is for the supply and installation of Chainlink fencing

Options: Various Options maybe added as per the Memorandum of Understanding

Renewal: The DPS will be renewed in line with the councils tender procedures

Steel Palisade

The Supply and Installation of Steel Palisade Fencing

Options: Various options for additional purchases will be available as per the Memorandum of Understanding

Renewal: The DPS will be renewed in line with the councils renewal procedures

Steel Post and Knee Rail

The supply and installation of Steel Post and Knee Rail Fencing

Options: Additional options will be available on the DPS as per the Memorandum of Understanding

Renewal: Renewals will be in line with the councils procurement procedures

Standard Bowtop and Weldmesh

The supply and installation of various Bowtop and Weldmesh fencing

Options: Various options for additional purchases will be available as per the Memorandum of Understanding

Renewal: Renewals will be inline with the council procurement procedures

Wooden Fencing

The supply and installation of various wooden fencing

Options: Additional purchases will be available as per the Memorandum of Understanding

Renewal: Renewals will be in line with the councils procurement procudures

Handrails, Guardrails, Fabricated Products and Bespoke work

The supply and installation of Handrails, Guard Rails and fabricated / bespoke products made to measure or to plan

Options: Additional Purchases will be available as per the Memorandum of Understanding

Renewal: Renewals will be in line with the councils procurement procedures

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-130472
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130472
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Dynamic
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work


CPV Codes

34928200 - Fences

34928220 - Fencing components

34928310 - Safety fencing

44231000 - Made-up fencing panels

44312000 - Fencing wire

44313100 - Wire-mesh fencing

45340000 - Fencing, railing and safety equipment installation work

45342000 - Erection of fencing

Notice Value(s)

Tender Value
£11,300,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
8 Jan 20242 years ago
Submission Deadline
1 May 2023Expired
Future Notice Date
Not specified
Award Date
1 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Renewal of DPS will be inline with the councils procurement procedures

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Rhys James
Contact Email
jamesrm1@caerphilly.gov.uk, procurement@caerphilly.gov.uk
Contact Phone
+44 1443863062, +44 1443863161

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys

Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
7
Supplier Names

ALFALFA LTD T/A ALPHA FENCE

DENIOL CONSTRUCTION

F I WALTERS FENCING CONTRACTORS

J.S. LEE

KTH PHILLIPS

PRICE FENCING AND LANDSCAPING

WEAGAN BUILDING CONTRACTORS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "classification": {
            "id": "45340000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Renewal of DPS will be inline with the councils procurement procedures"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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    },
    "language": "EN",
    "description": "This notice is to inform of the first round of awarded suppliers, the opportunity is still open for suppliers to join as detailed below: PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER: 1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ; 2. Click the 'Sign Up' option on the Portal homepage (If already registered go to point 11); 3. Enter your correct Organisation Name, Details and Primary Contact Details; 4. Make a note of the Organisation ID and User Name, then click 'Register'; 5. You will then receive an email from the system asking you follow a link to activate your account; 6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details; 7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile; 8. Buyer Selection -- At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities; 9.Terms and Conditions -- Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage; 10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page; 11. From the Home Page, go to the 'Opportunities' icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button; 12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow; 13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the 'Request Documents' option and click to download all documents; 14. You can now either complete your response or 'Decline' this opportunity. All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email. A supplier guide is available via the portal detailing how to use the Proactis Plaza system. If you require assistance please contact the team on 01443 863161 (WA Ref:137823)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-130472"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
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                    "id": "org-171",
                    "name": "J.S. LEE LTD"
                },
                {
                    "id": "org-172",
                    "name": "Weagan Building Contractors"
                },
                {
                    "id": "org-173",
                    "name": "F I Walters Fencing Contractors"
                },
                {
                    "id": "org-174",
                    "name": "Price Fencing and Landscaping Ltd"
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                    "id": "org-175",
                    "name": "KTH Phillips"
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                {
                    "id": "org-176",
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            "title": "Standard Bowtop and Weldmesh",
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        },
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            "dateSigned": "2023-09-01T00:00:00Z"
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            "status": "active",
            "value": {
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                "currency": "GBP"
            },
            "dateSigned": "2023-09-01T00:00:00Z"
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            "awardID": "ocds-kuma6s-130472-award-137823-99",
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                "amount": 1000000,
                "currency": "GBP"
            },
            "dateSigned": "2023-09-01T00:00:00Z"
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    ],
    "relatedProcesses": [
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            "id": "1",
            "relationship": [
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            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-009535"
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}