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Ffos Caerffili - Market Operator

Caerphilly County Borough Council

This public procurement record has 2 releases in its history.

Award

15 Sep 2023 at 01:00

OJEU - F3 - Contract Award Notice
Tender

15 Jun 2023 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Caerphilly County Borough Council is seeking a market operator for the Ffos Market in Caerphilly town Centre. This procurement process is in the award stage, with a contract value of £705,000 GBP. The procurement method used is an Open procedure for services within the General public services industry. The deadline for this tender was on 13th September 2023.

This tender for the Market Operator Agreement at Ffos Market presents an opportunity for businesses experienced in market management and operations. Businesses providing services such as market management, trader relationships, event management, and promotions will find this tender well-suited for growth. The contract includes managing a market in Caerphilly, negotiating rents, ensuring compliance with regulations, and financial target achievement.

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Notice Information

Notice Title

Ffos Caerffili - Market Operator

Notice Description

CCBC is seeking to appoint a market operator for the new Ffos Market in Caerphilly town Centre.

Lot Information

Lot 1

Caerphilly County Borough Council ("the Council") invites tenders from organisations interested in undertaking the operation and management of a new market in Caerphilly. The Council is proposing to enter into a Market Management Agreement with the selected operator. This will be for a period of three years, with the option to extend for up to a further two years, subject to performance and the Council's wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved. A proven track record and experience of market management and operation is essential. The Council is seeking an operator who can help us achieve our vision for the new Caerphilly Market. The range of services to be supplied will include all aspects of the operation of the market, including: - Management of the market and relationships with traders, ensuring consistent compliance with policies, procedures and regulations. - Recruitment of new traders, so as to present the best occupier mix. - Negotiation of rents, including turnover rent for food & beverage traders. - Collection and reconciliation of stall rents and relevant utility costs and service charges. - Issuing and renewal of tenancy agreements. - Holding the Premises Licence for the site, including providing a suitably qualified designated premises supervisor (DPS). - Management of events and specialist markets/pop-ups. - Ensuring that suitable health and safety policies and procedures are in place. - Ensuring the cleanliness of the market, toilets and back of house areas at all times. - Promotion of the market, and its events via social media, website and other channels. - Responding to customer, trader and business enquiries about the market. - Work with the Council to meet financial targets as contained within the Market Business Plan. - Take responsibility for the maintenance of the containers and other equipment within the market. The selected operator will be paid a management fee for entering into the Management Agreement. This fee is to be proposed as part of this tender exercise, and agreed with the Council prior to commencement. The costs for this contract will be recuperated via the income generated through the charges for retail, food and beverage spaces as well as through pop ups/ events and other initiatives at the site.. The Council has received Welsh Government Grant Funding for the supply and installation of the new Containerised Market place and further funding may become available for this project.

Renewal: There will be the option to extend for up to a further two years, subject to performance and the Council's wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-132388
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132388
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

70 - Real estate services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55900000 - Retail trade services

70332200 - Commercial property management services

79400000 - Business and management consultancy and related services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£705,000 £500K-£1M

Notice Dates

Publication Date
15 Sep 20232 years ago
Submission Deadline
17 Jul 2023Expired
Future Notice Date
Not specified
Award Date
13 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

Ergo Events Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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