Notice Information
Notice Title
Laboratory Information Management System services
Notice Description
The requirement is for fully managed, cloud-based services to support the management and operational delivery for all NHS Wales laboratories (and all specialties within them) with all clinical functionality, with full configuration, validation and all deployments completed not later than September 2025 (when the existing contractual arrangements will no longer be supported or viable), to remain operational until 30th June 2030. The services will also need to achieve migration of data from the existing services with a similar completion deadline, i.e. September 2025. The services are critical for ensuring the safety of patient care and services and continuity of service is essential.
Lot Information
Lot 1
The requirement is for fully managed, cloud-based services to support the management and operational delivery for all NHS Wales laboratories (and all specialties within them) with all clinical functionality, with full configuration, validation and all deployments completed not later than September 2025 (when the existing contractual arrangements will no longer be supported or viable), to remain operational until 30th June 2030. The services will also need to achieve migration of data from the existing services with a similar completion deadline, i.e. September 2025. The services are critical for ensuring the safety of patient care and services and continuity of service is essential.. The contract duration is from 27th July 2023 to 30th June 2030.
Procurement Information
This contract award notice is a relevant contract award notice under Reg. 93(2)(a), (3) and (4) of the Public Contracts Regulations 2015 ("PCR 2015") for the award of a contract for LIMS services to the current provider of those services, Intersystems. LIMS services are critical for the diagnosis and treatment of patients and continuity of such services is essential. In 2020-21, DHCW undertook a procurement for LIMS services. However, due to a range of unforeseeable factors beyond the control of both parties, the contract ended in the following circumstances. On 13th June 2023, DHCW and the contractor to whom the contract was awarded mutually agreed to terminate the contract. This decision was made on the basis of the current and future requirements of the pathology service in Wales. The current LIMS technical solution cannot be supported by Intersystems past September 2025. A competitive procurement and implementation process, even taking account of the scope for accelerated procedures provided for pursuant to PCR 2015, could not realistically or safely be completed by a provider other than Intersystems by September 2025. Nor would it be possible for DHCW to conduct a competitive procurement process running in parallel with implementing a new Intersystems LIMS solution that would become effective from September 2025 onwards. Intersystems is able to provide a replacement LIMS solution that will be effective on or before September 2025 so as to avoid interruption to the continuity of LIMS services. 7 years is the shortest period of time which a new contract must last in order to enable DHCW and Intersystems viably to implement and operate a new LIMS solution. In the circumstances, DHCW is entitled to award this contract using the negotiated procedure without prior publication under regulation 32(2)(c) of PCR 2015 on the grounds of extreme urgency, as harm to patients would result from any interruption to continuity of the LIMS service. Further or in the alternative, DHCW would if required rely on reg. 32(2)(b)(ii) of PCR 2015 on the grounds that competition is absent for technical reasons, as no other provider can provide a viable solution to meet the relevant deadlines and clinical requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-133530
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133530
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48100000 - Industry specific software package
48180000 - Medical software package
48200000 - Networking, Internet and intranet software package
48600000 - Database and operating software package
72000000 - IT services: consulting, software development, Internet and support
72200000 - Software programming and consultancy services
72220000 - Systems and technical consultancy services
72224000 - Project management consultancy services
72224100 - System implementation planning services
72250000 - System and support services
72300000 - Data services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £24,568,627 £10M-£100M
Notice Dates
- Publication Date
- 3 Aug 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 27 Jul 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DIGITAL HEALTH AND CARE WALES
- Contact Name
- Julie Francis
- Contact Email
- julie.francis@wales.nhs.uk
- Contact Phone
- +44 2920500500
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF11 9AD
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- Not specified
-
- Local Authority
- Cardiff
- Electoral Ward
- Riverside
- Westminster Constituency
- Cardiff West
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=AUG445869
Laboratory Information Management System services - The requirement is for fully managed, cloud-based services to support the management and operational delivery for all NHS Wales laboratories (and all specialties within them) with all clinical functionality, with full configuration, validation and all deployments completed not later than September 2025 (when the existing contractual arrangements will no longer be supported or viable), to remain operational until 30th June 2030. The services will also need to achieve migration of data from the existing services with a similar completion deadline, i.e. September 2025. The services are critical for ensuring the safety of patient care and services and continuity of service is essential.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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