Planning

Education Management Information Solution (EMIS)

CAERPHILLY CBC

This public procurement record has 1 release in its history.

Planning

16 Feb 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Caerphilly County Borough Council is planning a tender for an Education Management Information Solution (EMIS). The purpose is to engage with the market for a solution that integrates with existing council software, supports data import, has cloud hosting, and provides various portal facilities. Interested parties must submit expressions of interest by 1st March 2024. The tender can create business growth opportunities for companies specialising in educational technology and software development.

The procurement stage is currently at the planning phase, with a future notice date set for 1st April 2024. The tender is specific to the education sector, with delivery locations within Caerphilly County Borough Council. The Caerphilly CBC is the buying organisation for this tender, and they are seeking a solution that meets a comprehensive list of requirements outlined in the tender description. Businesses adept in developing custom software solutions for educational purposes would be well-suited to compete for this tender.

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Notice Information

Notice Title

Education Management Information Solution (EMIS)

Notice Description

The Purpose of the Prior Information Notice (PIN) is to advise and engage with the Market for an Education Management Information Solution for Caerphilly County Borough Council.

Lot Information

Lot 1

The Council is seeking to engage with and carry pre market engagement for an Education Management Information Solution to meet the following requirements:- Supports integration or import of data from existing council and LA software including IDP files, SIMS (and other school MIS systems) and inter-authority Admission files Is cloud hosted Ability to integrate securely with each individual authorities 'customer account' using Single Sign on Solution Integrates with Microsoft 365 applications The ability to automate archiving and deletion of records for data protection requirements Portal facility for parents/guardians to apply for school & early years' applications places, transport, FSM Portal facility with schools for sharing information and managing processes such as exclusions. GIS Functionality for Admissions processes Ability to design portals for seamless transition and branding from LA website to the application portals for Admissions, Transport and FSM - English and Welsh requirements. Portal for schools/childcare providers to view data relating to their pupils The facility to record multiple services providing support/interventions to young people. Link to an appropriate mapping solution to view locations and routes on maps Within the software the following functionality is also required: Fully bilingual (Welsh) Accessible from a range of devices Send alerts/emails to users Facility for users to generate reports Send emails/alerts to portal users Full auditing facility Import data in a range of formats Export data in a range of formats Automatically calculate distances using GIS Automatically rank pupils in order of eligibility criteria for school places Link seamlessly with other systems e.g. Social care systems if required Test and Live environments Automatically rank pupils by a range predetermined criteria Ability to customise/adapt portal to each Authorities own specification Ability to restrict grant access to data on a granular level Import bilingual address files and validate addresses The above requirements are only an outline of requirements and will be defined prior to going to market This notice is not a call for competition, its a Prior information notice for expression of interests from the market to commence market engagement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-138368
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138368
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72212190 - Educational software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Feb 20242 years ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY CBC
Contact Name
Helen Sellwood Sellwood
Contact Email
sellwhl@caerphilly.gov.uk
Contact Phone
+44 1443863282

Buyer Location

Locality
HENGOED
Postcode
CF82 7RG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Maesycwmmer
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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