Planning

BAF24018 - IBS Replacement

BARCUD SHARED SERVICES

This public procurement record has 1 release in its history.

Planning

28 Mar 2024 at 14:19

S2W Notice - Website Prior Information Notice
Summary of the contracting process

The Barcud Shared Services organisation based in Cardiff has initiated a tendering process for the procurement of a new cloud-based system to replace their existing on-premise housing management platform, known as BAF24018 - IBS Replacement. This system is designed to streamline property management, repairs, maintenance, asset management, compliance reporting, and data analysis for social housing properties. The procurement falls under the 'services' category and includes additional classifications related to software packages, facilities management, IT software, and accommodation management.

This tender presents an opportunity for software companies specialising in housing management systems, IT software development services, and software development services to compete for the contract. Businesses with expertise in software packages, facilities management, and accommodation management can leverage their capabilities to provide solutions that align with Barcud Shared Services' requirements. The procurement process is currently in the planning stage and businesses interested in this opportunity should visit the Sell2Wales website for further details and registration.

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Notice Information

Notice Title

BAF24018 - IBS Replacement

Notice Description

We are looking to replace our existing on-premise housing management platform with a new cloud based system.The existing Capita system is designed to streamline and manage various aspects of housing management. Its primary purpose is to facilitate the management of social housing properties and their related services efficiently. The key functionalities and uses are:* Property Management: The system helps manage our property portfolio effectively. This includes tracking property details, maintenance schedules, and occupancy status.* Repairs and Maintenance: The system helps schedule and track repairs and maintenance tasks for properties, ensuring timely responses to tenant requests and compliance with regulations.* Repairs Financial Management: It assists in generating financial reports, repair costings, customer recharge information, monitoring financial performance, contractor invoicing and payments, and interfaces into a standalone finance system.* Asset Management: it aids in tracking and managing assets associated with our properties, such as fixtures, fittings, and appliances.* Compliance and Regulatory Reporting: It assists in ensuring compliance with relevant regulations and standards governing social housing. The system is used to generate reports required by regulatory bodies.* Data Analysis and Reporting: The system provides tools for data analysis and reporting, enabling housing providers to gain insights into their operations, identify trends, and make informed decisions.In addition to the above the system fully integrates with our scheduling and mobile working solutions although there is a desire to move from manual to dynamic scheduling.Overall, the existing Capita system is a comprehensive solution that enables management of our housing processes by centralising and automating various tasks. It helps us to better serve our customers and stakeholders while ensuring compliance with regulatory requirements.We have a full functioning cloud-based CRM system developed in-house in Microsoft Dynamics, any replacement system will need to be either Dynamics based or able to fully integrate with a Dynamics CRM to enable seamless functionality and a single holistic view of the of the customer and the associated property information. There is a future desire to explore additional functionality through the Microsoft Power Platform, IoT, ITTT, SMART appliances/devices etc.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140318.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-140318
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140318
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
S2W Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

98 - Other community, social and personal services

CPV Codes

48000000 - Software package and information systems

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

48422000 - Software package suites

48517000 - IT software package

72212517 - IT software development services

72262000 - Software development services

98341100 - Accommodation management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BARCUD SHARED SERVICES
Contact Name
Procurement
Contact Email
Not specified
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF24 2SA
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Splott
Westminster Constituency
Cardiff South and Penarth

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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