Award

Library Digitisation Workflow Management Tool [updated]

THE NATIONAL LIBRARY OF WALES

This public procurement record has 2 releases in its history.

Award

10 Oct 2024 at 13:50

S2W Notice - Website Contract Award Notice
Tender

30 Sep 2024 at 15:32

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The National Library of Wales, located in Ceredigion, Aberystwyth, initiated a public procurement process for a Library Digitisation Workflow Management Tool. The tender, specific to the software development and IT services industry, aimed to enhance their ongoing digitisation programme which has been in place since 1999. The process reached the award stage on 10 October 2024, and the contract was signed with Scan Data Experts Limited. Primarily classified under various CPV codes such as software package and information systems, IT services, and software programming and consultancy services, this procurement process followed an open method. Key dates include the tender period that ended on 3 October 2024 and the official award date on 4 October 2024.

This tender presents a substantial opportunity for businesses in the software development and IT services sectors to engage with a national institution and contribute to the digitisation of extensive collections including newspapers, monographs, and AV materials. Companies specialising in workflow management tools, OCR processing, and digital archiving solutions are well-suited to meet these needs, potentially leading to further collaborations and growth in digital library services. The procurement sought a tool with features such as an easy-to-use, web-based interface, metadata import capabilities, and image adjustment functions, providing a comprehensive scope of work for innovative software developers.

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Notice Information

Notice Title

Library Digitisation Workflow Management Tool [updated]

Notice Description

The National Library of Wales digitisation programme has been running since 1999. Millions of items from its varied collections have now been digitised and made freely available online this includes:* Over 1 million pages of newspapers* Over 1 million pages of journals and periodicals* Millions of pages of monographs* Hundreds of thousands of photographs* Tens of thousands of manuscript folios* Tens of thousands of paintings, maps and other graphic items* Over 1 million archival items* Thousands of hours of AV materialUntil now the library has been using a number of individual workflow tools to manage & process images and metadata to support its digitisation programme. To expand its programme to include a wider variety of content types, the library is seeking to acquire a new workflow tool to facilitate remote working, build efficiency into its processes and prepare items for ingest into its fedora-based repository.The digitisation workflow management tool should streamline the process of digitising NLW collections enabling users to input digital images, process them with OCR, and export METS/PCDM documents with ALTO-formatted OCR, structural metadata, and derivative files in JP2 format.The tool should feature an easy-to-use web-based interface that is platform-independent and able to import descriptive metadata via Z39.50 or tagging with unique IDsAdditionally, it will offer basic adjustments such as de-skewing and tonal adjustments and allow the user to manipulate imported images

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-144902
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144902
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48160000 - Library software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20241 years ago
Submission Deadline
3 Oct 2024Expired
Future Notice Date
Not specified
Award Date
10 Oct 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL LIBRARY OF WALES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CEREDIGION
Postcode
SY23 3BU
Post Town
Shrewsbury
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Ceredigion
Electoral Ward
Aberystwyth Morfa a Glais
Westminster Constituency
Ceredigion Preseli

Supplier Information

Number of Suppliers
1
Supplier Name

SCAN DATA EXPERTS

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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