Award

Finance System for the County of Powys

POWYS COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

30 Apr 2025 at 00:00

Tender

11 Oct 2024 at 00:00

Summary of the contracting process

Powys County Council has completed the procurement of a Corporate Finance System intended to integrate with existing systems and facilitate transition towards a comprehensive ERP system by 2026. This contract, valued at £1,100,000, follows an open procedure under the industry category of goods, specifically targeting ICT and finance systems. The supplier, TECHNOLOGY ONE UK LIMITED, was awarded the contract on 23rd March 2025. The procurement process began with a tender period that ended on 18th November 2024, and the contract's location is centred in the region designated as UKL.

This tender presents substantial opportunities for businesses specialising in ICT solutions, particularly those adept in creating integrated financial systems. Large firms with experience in servicing governmental agencies would find themselves well-positioned to compete in such contracts. As the procurement method was open with a focus on quality and price, both established and medium-sized enterprises could leverage their technological expertise to meet the council's rigorous standards for system integration and efficiency improvement. This initiative not only promises to streamline Powys County Council’s operations but also reflects a broader trend towards digital transformation within public sector operations, offering ongoing prospects for businesses engaged in this field.

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Notice Title

Finance System for the County of Powys

Notice Description

Powys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented.

Lot Information

Lot 1

Powys County Council are required to make significant savings whilst maintaining and improving the services provided. To make these savings we need to ensure the ICT systems we are using are both fit for purpose and cost effective. Financial systems are at the core of all systems and processes within the council and underpin a range of tasks - managing payments. System rationalisation has been identified as a key movement towards reducing the amount of systems we support and maintain with the aim of reducing contract fees, resource intensive manual work arounds and maintaining and improving the functionality required. Powys County Council Finance System currently consists of a core system with supporting integrated modules; E-procurement (an electronic ordering system) and Collaborative Planning (for budget monitoring and forecasting), as provided by OneAdvanced, (formerly Advanced Business Solutions- ABS). There are approx. 10 additional interfacing systems and 1 system operating stand alone. There are approximately 50 staff in the finance support service, consisting of 11 sub-teams each with their own set of requirements and system functionality. In most cases, each service area comes with its own set of systems to meet the specific requirements of that area. Historically integration of these systems and transference of data has been problematic, preventing consistent and accessible data with senior level management not having access to the required data to make informed decisions.

Renewal: Option to extend for up to a further 24 months

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-144975
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144975
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services


CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,100,000 £1M-£10M

Notice Dates

Publication Date
30 Apr 20259 months ago
Submission Deadline
18 Nov 2024Expired
Future Notice Date
Not specified
Award Date
23 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
5 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
POWYS COUNTY COUNCIL
Contact Name
Not specified
Contact Email
commercialservices@powys.gov.uk, mary.salmon@powys.gov.uk
Contact Phone
+44 01597826000

Buyer Location

Locality
LLANDRINDOD WELLS
Postcode
LD1 5LG
Post Town
Llandrindod Wells
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL Wales

Local Authority
Powys
Electoral Ward
Llandrindod South
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOLOGY ONE

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT492259
    Finance System for the County of Powys - Powys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR509460
    Finance System for the County of Powys - Powys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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