Planning

Learning Management System

LLYWODRAETH CYMRU / WELSH GOVERNMENT

This public procurement record has 1 release in its history.

Planning

12 Nov 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Welsh Government, with its corporate procurement services based in Cardiff, is planning a procurement process for a Learning Management System (LMS) targeted to support educational and development needs within public services and the Welsh Government itself. The tender stage is currently in planning, announced on 12th November 2024, with future notice expected on 3rd March 2025. The LMS aims to provide separate instances for Academi Wales and Learning Lab, each catering to approximately 14,000 and 5,500 users, respectively. Effective bilingual communication and compliance with the Welsh Government’s accessibility standards are critical aspects of this procurement, which aligns with the services industry category. Key dates include the anticipated launch by 31st March 2026 and contract commencement on 1st October 2025 for a duration of up to four years.

This tender represents a significant opportunity for businesses providing cloud-based technology solutions, particularly those specialising in LMS platforms. Companies equipped with capabilities in content management, user management, compliance with data protection standards, and proficient in handling English and Welsh language content will find this tender well-suited to their expertise. Furthermore, the procurement process encourages consortium bids, allowing for collaboration among multiple entities to meet the comprehensive requirements laid out by the Welsh Government. This initiative not only supports digital transformation within the public sector but also opens avenues for sustained business growth through long-term government contracts.

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Notice Information

Notice Title

Learning Management System

Notice Description

The Welsh Government requires a supplier to provide, host and support 2 cloud based learning management systems. Each system will be provided as a separate instance of the same product: - Academi Wales provides leadership development for approx. 14k users across Welsh public service organisations. - Learning Lab provides internal learning and development for approx. 5.5k users in the Welsh Government.

Lot Information

Lot 1

The Welsh Government is looking to procure a Learning Management System (LMS) as detailed in appendix 3 of the document titled 'Welsh Government Learning Management System Request for Information document attached to this notice'. In summary here are the key features and functions required: - Content Management System (CMS): The LMS should allow administrators to create and edit static web pages, manage site navigation, and schedule content for future publication. It should support various content types like videos and web links, and allow easy switching between English and Welsh content. - Content Repository: The system should include an enterprise-standard content repository to store and surface thousands of resources in various formats. It should also enable specified users to create and share content, and provide a user reporting process for flagged content. - Search Functionality: A consistent and effective global search feature is required to help users quickly find relevant results across the entire product, with filters to refine results. - Product Tools: The LMS should include tools for creating interactive content packages, formal training and assessment materials, collaboration spaces, event management, news areas, personal learning records, and coaching and mentoring tools. - Platform Administration and Management: The system should offer bulk email capabilities, reporting options through Google Analytics and Power BI, and administrative reporting functionalities. - Authentication and User Management: The LMS should support single sign-on, multi-factor authentication for administrators, and a user management lifecycle to comply with GDPR requirements. - Compliance: The product must be fully bilingual (English and Welsh) and meet the Welsh Government's accessibility requirements. It should also comply with the Welsh Government Global Experience Language (GEL) design pattern. - Data Protection and Security: The LMS must securely collect, process, and store personal data in compliance with UKGDPR. It should also have Cyber Essentials Plus or ISO27001 accreditation and undergo annual IT Health Checks. The Welsh Government aims to launch the websites by 31st March 2026, with the contract starting on 1st October 2025 and lasting for up to four years.. The Welsh Ministers requires information on potential suppliers ability to provide the products and services. This Notice will be used to gain a better understanding of the types and availability of products and services. The specific information being requested is detailed in the 'Welsh Government Learning Management System Request for Information'document attached to this notice

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-145793
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145793
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

80 - Education and training services

CPV Codes

48000000 - Software package and information systems

48190000 - Educational software package

80420000 - E-learning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
3 Mar 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LLYWODRAETH CYMRU / WELSH GOVERNMENT
Contact Name
James Ogwen Roberts
Contact Email
james.roberts@gov.wales
Contact Phone
+44 3000257095

Buyer Location

Locality
CAERDYDD / CARDIFF
Postcode
CF10 3NQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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