Award

Contract for the provision of Wales Airshow Food and Drink Concessions

CITY & COUNTY OF SWANSEA

This public procurement record has 2 releases in its history.

Award

02 Jul 2025 at 00:00

Tender

21 Feb 2025 at 00:00

Summary of the contracting process

The City & County of Swansea conducted a procurement process for the provision of Wales Airshow Food and Drink Concessions. Covering services in the industry category "General public services," the procurement was managed using an open procedure method. Located in the region UKL18 (Swansea), this procurement process encompassed several contracts awarded in July 2025, following an initial tender stage completed by March 28, 2025. The contracts have been awarded to various suppliers, including small and medium-sized enterprises, for catering, public bars, and ice cream concessions. Each contract aligns with the planned Wales Airshow event, providing food and beverage services to enhance the audience experience.

This tender presents substantial opportunities for businesses looking to expand their operations, particularly those involved in catering and food service sectors. Involving SMEs such as A J Events Services, SUPER WHIPPY ICE CREAM LIMITED, and STREAMLINE LEISURE LIMITED, the contracts require innovative and enticing food and drink offerings. Businesses with expertise in managing large-scale events and concessions, keen to leverage public sector initiatives and reach broader audiences, would find this procurement beneficial. The open procedure allows for competitive submissions per lot, ensuring a diverse range of suppliers can contribute to a successful event, while also providing potential future extensions of up to 24 months, offering long-term engagement opportunities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Contract for the provision of Wales Airshow Food and Drink Concessions

Notice Description

Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

Lot Information

Catering

Estimated 22 catering concessions for Wales Airshow 2025

Renewal: with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Public Bars

Public Bar Concessions for Wales Air Show 2025

Renewal: with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Ice Cream Concession

Ice cream concessions at Wales Airshow 2025

Renewal: with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-148372
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148372
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

55 - Hotel, restaurant and retail trade services


CPV Codes

15555100 - Ice cream

55520000 - Catering services

Notice Value(s)

Tender Value
£210,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£220,020 £100K-£500K

Notice Dates

Publication Date
2 Jul 20257 months ago
Submission Deadline
28 Mar 2025Expired
Future Notice Date
Not specified
Award Date
3 Jun 20258 months ago
Contract Period
5 Jul 2025 - 6 Jul 2025 30 days
Recurrence
2028

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CITY & COUNTY OF SWANSEA
Contact Name
Not specified
Contact Email
procurement@swansea.gov.uk
Contact Phone
+44 1792637242

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea

Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
3
Supplier Names

A J EVENTS SERVICES

STREAMLINE LEISURE

SUPER WHIPPY ICE CREAM

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497892
    Contract for the provision of Wales Airshow Food and Drink Concessions - Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL523675
    Contract for the provision of Wales Airshow Food and Drink Concessions - Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-148372-2025-07-02T00:00:00Z",
    "date": "2025-07-02T00:00:00Z",
    "ocid": "ocds-kuma6s-148372",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "region": "UKL18",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "name": "Lisa Evans",
                "email": "procurement@swansea.gov.uk",
                "telephone": "+44 2079477501",
                "url": "http://etenderwales.bravosolution.co.uk"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.swansea.gov.uk/dobusiness"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-14",
            "name": "The City & County of Swansea- Legal, Democratic Services & Business Intelligence",
            "identifier": {
                "legalName": "The City & County of Swansea- Legal, Democratic Services & Business Intelligence"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Swansea",
                "postalCode": "SA1 3SN"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "org-4",
            "name": "City & County of Swansea",
            "identifier": {
                "legalName": "City & County of Swansea"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA1 3SN"
            },
            "contactPoint": {
                "email": "procurement@swansea.gov.uk",
                "telephone": "+44 1792637242"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.swansea.gov.uk/dobusiness"
            }
        },
        {
            "id": "org-345",
            "name": "A J Events Services",
            "identifier": {
                "legalName": "A J Events Services"
            },
            "address": {
                "streetAddress": "37 New Road, Deri",
                "locality": "Bargoed",
                "region": "UK",
                "postalCode": "CF819GL"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-346",
            "name": "SUPER WHIPPY ICE CREAM LIMITED",
            "identifier": {
                "legalName": "SUPER WHIPPY ICE CREAM LIMITED"
            },
            "address": {
                "streetAddress": "46 Houghton Place",
                "locality": "Bradford",
                "region": "UKE41",
                "postalCode": "BD13RG"
            },
            "contactPoint": {
                "telephone": "+44 7873174979"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-347",
            "name": "STREAMLINE LEISURE LIMITED",
            "identifier": {
                "legalName": "STREAMLINE LEISURE LIMITED"
            },
            "address": {
                "streetAddress": "C/O Bevan Buckland Llp Ground Floor, Cardigan House, Castle Court, Swansea Enterprise Park",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA79LA"
            },
            "contactPoint": {
                "telephone": "+44 1267232986"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-348",
            "name": "The City & County of Swansea- Legal, Democratic Services & Business Intelligence",
            "identifier": {
                "legalName": "The City & County of Swansea- Legal, Democratic Services & Business Intelligence"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Swansea",
                "postalCode": "SA1 3SN"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "City & County of Swansea",
        "id": "org-4"
    },
    "tender": {
        "id": "ocds-kuma6s-148372-tender-150734-CCS-24-385",
        "title": "Contract for the provision of Wales Airshow Food and Drink Concessions",
        "description": "Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "55520000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "55520000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "55520000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15555100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "value": {
            "amount": 210000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk",
        "tenderPeriod": {
            "endDate": "2025-03-28T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-03-28T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB497892",
                "documentType": "contractNotice",
                "title": "Contract for the provision of Wales Airshow Food and Drink Concessions",
                "description": "Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497892",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUL523675",
                "documentType": "awardNotice",
                "title": "Contract for the provision of Wales Airshow Food and Drink Concessions",
                "description": "Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL523675",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Catering",
                "description": "Estimated 22 catering concessions for Wales Airshow 2025",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Methodology",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-07-05T00:00:00Z",
                    "endDate": "2025-07-06T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "with an option to extend for up to 24 months in 12 month increments aligned with the event dates"
                }
            },
            {
                "id": "2",
                "title": "Public Bars",
                "description": "Public Bar Concessions for Wales Air Show 2025",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Methodology",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-07-05T00:00:00Z",
                    "endDate": "2025-07-06T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "with an option to extend for up to 24 months in 12 month increments aligned with the event dates"
                }
            },
            {
                "id": "3",
                "title": "Ice Cream Concession",
                "description": "Ice cream concessions at Wales Airshow 2025",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Methodology",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-07-05T00:00:00Z",
                    "endDate": "2025-07-06T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "with an option to extend for up to 24 months in 12 month increments aligned with the event dates"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2025-03-28T12:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ]
        },
        "classification": {
            "id": "55520000",
            "scheme": "CPV"
        },
        "reviewDetails": "The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "2028"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Register your company on the eTenderWales portal (this is only required once): -- Navigate to the portal: http://etenderwales.bravosolution.co.uk -- Click the \"Suppliers register here\" link. -- Enter your correct business and user details. -- Note the username you chose and click \"Save\" when complete. -- You will shortly receive an e-mail with your unique password (please keep this secure). -- Agree to the terms and conditions and click \"continue\". 2. Express an interest in the project: -- Login to the portal with your username/password. -- Click the \"ITTs Open to All Suppliers\" link (these are the ITTs open to any registered supplier). -- Click on the relevant ITT to access the content. -- Click the \"Express Interest\" button in the \"Actions\" box on the left-hand side of the page. -- This will move the ITT into your \"My ITTs\" page (this is a secure area reserved for your projects only). -- Click on the ITT code. You can now access any attachments by clicking the \"Settings and Buyer Attachments\" in the \"Actions\" box. 3. Responding to the invitation to tender: -- You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting). -- You can now use the \"Messages\" function to communicate with the buyer and seek any clarification. -- Note the deadline for completion, then follow the onscreen instructions to complete the ITT. -- There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: -- E-mail: help@bravosolution.co.uk -- Phone: +44 8003684850 (WA Ref:150734)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-148372"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-148372-award-150734-279",
            "title": "Public Bars",
            "suppliers": [
                {
                    "id": "org-345",
                    "name": "A J Events Services"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "ocds-kuma6s-148372-award-150734-280",
            "title": "Ice Cream Concession",
            "suppliers": [
                {
                    "id": "org-346",
                    "name": "SUPER WHIPPY ICE CREAM LIMITED"
                }
            ],
            "relatedLots": [
                "3"
            ]
        },
        {
            "id": "ocds-kuma6s-148372-award-150734-281",
            "title": "Catering",
            "suppliers": [
                {
                    "id": "org-347",
                    "name": "STREAMLINE LEISURE LIMITED"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-148372-award-150734-279",
            "awardID": "ocds-kuma6s-148372-award-150734-279",
            "title": "Public Bars",
            "status": "active",
            "value": {
                "amount": 28620,
                "currency": "GBP"
            },
            "dateSigned": "2025-06-03T00:00:00Z"
        },
        {
            "id": "ocds-kuma6s-148372-award-150734-280",
            "awardID": "ocds-kuma6s-148372-award-150734-280",
            "title": "Ice Cream Concession",
            "status": "active",
            "value": {
                "amount": 50400,
                "currency": "GBP"
            },
            "dateSigned": "2025-06-03T00:00:00Z"
        },
        {
            "id": "ocds-kuma6s-148372-award-150734-281",
            "awardID": "ocds-kuma6s-148372-award-150734-281",
            "title": "Catering",
            "status": "active",
            "value": {
                "amount": 141000,
                "currency": "GBP"
            },
            "dateSigned": "2025-06-30T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-006713"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1326",
                "measure": "bids",
                "value": 4,
                "relatedLot": "2"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1327",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "2"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1328",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1329",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "2"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1330",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "2"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1331",
                "measure": "bids",
                "value": 3,
                "relatedLot": "3"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1332",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "3"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1333",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "3"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1334",
                "measure": "foreignBidsFromNonEU",
                "value": 3,
                "relatedLot": "3"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1335",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "3"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1336",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1337",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1338",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1339",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148372-bidsstatistic-150734-1340",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}