Tender

Air Conditioning Systems Servicing April 2025 to March 2028

CONWY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

09 Jun 2025 at 15:21

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Conwy County Borough Council is conducting a tender process for the servicing of air conditioning systems, including F-GAS testing, with services scheduled from April 2025 to March 2028. This contract has been re-advertised due to previous circumstances, with an emphasis on the unchanged tender documents except for the appendix concerning pricing. Business users interested in this tender should act promptly as the submission deadline is set for 3rd July 2025 at 16:00 GMT, followed by the award period concluding on 9th July 2025. Located in Colwyn Bay, the Council is seeking services under the Regional Authority category, focusing on the cooling and ventilation industry across several sites in the locality using an open procurement method.

This tender represents an excellent opportunity for businesses specialised in air-conditioning installation, maintenance, and repair. Given the nature of the contract, businesses in the heating, ventilation, and air-conditioning sector, particularly those capable of consortia bidding, are positioned well to compete. Services required include the inspection, repair, and maintenance of building installations, presenting potential for significant business growth through a sustained working relationship with a regional authority. As electronic submissions are accepted, businesses have the convenience to bid through the Sell2Wales platform, ensuring streamlined communication with the buyer.

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Notice Information

Notice Title

Air Conditioning Systems Servicing April 2025 to March 2028

Notice Description

THIS IS A RE-TENDER OF THIS CONTRACT DUE TO CIRCUMSTANCES, ALL DOCUMENTS ARE THE SAME EXCEPT FOR APPENDIX 1- PRICE LIST.Air Conditioning Systems Servicing and F-GAS testingNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=152044.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. This is a re-advertisement of this tender due to circumstances and the submission dates have change from the original, tender documents remain the same but over view is advised.(WA Ref:152044)The buyer considers that this contract is suitable for consortia bidding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-152044
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=152044
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
S2W Notice - Website Invitation to Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

39717200 - Air-conditioning appliances

42122460 - Air pumps

42500000 - Cooling and ventilation equipment

42512000 - Air-conditioning installations

45331000 - Heating, ventilation and air-conditioning installation work

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

45331220 - Air-conditioning installation work

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

71315410 - Inspection of ventilation system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jun 20258 months ago
Submission Deadline
3 Jul 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CONWY COUNTY BOROUGH COUNCIL
Contact Name
David Harding-Smith
Contact Email
david.harding-smith@conwy.gov.uk
Contact Phone
+44 1492574000

Buyer Location

Locality
COLWYN BAY
Postcode
LL29 7AZ
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
Not specified
Local Authority
Conwy
Electoral Ward
Rhiw
Westminster Constituency
Clwyd North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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