Award

Digital Community Schools Booking System for Vale of Glamorgan Council

VALE OF GLAMORGAN COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Oct 2025 at 15:27

S2W Notice - Website Contract Award Notice
Tender

29 Sep 2025 at 16:49

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The Vale of Glamorgan Council has concluded the award stage of its procurement process for the development of a "Digital Community Schools Booking System". The awarded contract entailed creating a digital booking system aimed at enabling schools in the Vale of Glamorgan to make more efficient use of their existing assets for wider community usage. This service-oriented contract fits within the administration and IT software development sector and was competitively tendered using an open procurement method. The tender process concluded on 22nd October 2025, with the contract being signed on 23rd October 2025. Key projects such as this one will occur across various locations within the Vale of Glamorgan, guided by the council's commitment to enhanced community interaction and sustainability initiatives.

This project presents ample opportunities for tech firms specialising in software development, specifically those adept in creating custom, real-time operating, and transaction-processing systems. The bespoke nature of the project requires skills in facilities management and communication software, making it particularly appealing to innovative small and medium-sized enterprises that can provide cutting-edge software solutions. Engaging in this contract allows businesses to showcase their expertise in delivering comprehensive digital systems catering to public sector needs, potentially opening avenues for future collaboration with regional or local authorities prioritising digital transformation initiatives.

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Notice Information

Notice Title

Digital Community Schools Booking System for Vale of Glamorgan Council

Notice Description

The council is seeking to procure the development of a digital booking system that can be used across Vale of Glamorgan schools to support them to open up access to existing school assets for wider community use. Developing a digital booking system will act as a key enabler for schools to build a strong and varied programme of community-focused activities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-156236
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=156236
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48219300 - Administration software package

72212110 - Point of sale (POS) software development services

72212217 - Transaction-processing software development services

72212400 - Business transaction and personal business software development services

72212421 - Facilities management software development services

72212442 - Financial systems software development services

72212510 - Communication software development services

72212517 - IT software development services

72212670 - Real time operating system software development services

72212942 - Calendar software development services

72230000 - Custom software development services

72262000 - Software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20254 months ago
Submission Deadline
15 Oct 2025Expired
Future Notice Date
Not specified
Award Date
23 Oct 20254 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VALE OF GLAMORGAN COUNCIL
Contact Name
Amy Gathergood
Contact Email
algathergood@valeofglamorgan.gov.uk
Contact Phone
+44 1446700111

Buyer Location

Locality
BARRY
Postcode
CF63 4RU
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Vale of Glamorgan
Electoral Ward
Castleland
Westminster Constituency
Vale of Glamorgan

Supplier Information

Number of Suppliers
1
Supplier Name

PROGRAMUS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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