Award

EC0775 - Software Support, Licence Conversion & Maintenance

UNIVERSITY OF EDINBURGH

This public procurement record has 3 releases in its history.

Award

04 Sep 2017 at 00:00

Tender

12 May 2017 at 00:00

Planning

14 Mar 2017 at 00:00

Summary of the contracting process

The University of Edinburgh is seeking to procure software support, licence conversion, and maintenance services for its SAP BusinessObjects implementation. This procurement has been initiated as an open tender under the services category. The tender, titled "EC0775 - Software Support, Licence Conversion & Maintenance," has a value of £250,000 and was initiated on 12th May 2017, with the submission deadline set for 29th May 2017. The procurement process is currently in the award stage, with the University scheduling a potential contract duration of three years, with options for two one-year extensions. All services are to be delivered within the UK.

This tender presents significant opportunities for businesses specialised in software support and management, particularly those with credentials as SAP Gold or Platinum Partners. Companies experienced in servicing higher education institutions or providing comprehensive support for SAP BusinessObjects technologies will find this contract appealing. Interested bidders should possess the required qualifications and have a proven history of delivering exceptional service, particularly for large-scale software implementations, as the University aims to enhance its operational efficiencies and leverage new SAP technologies.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

EC0775 - Software Support, Licence Conversion & Maintenance

Notice Description

The University of Edinburgh has procured both software support and licence management for its SAP BusinessObjects implementation. The software and licence management includes BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.

Lot Information

Lot 1

The University of Edinburgh has procured both software support and licence management for its SAP BusinessObjects implementation. The software and licence management includes BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives. SAP BusinessObjects is a suite of applications that allow you to efficiently view, sort and analyse data of all kinds and volumes, with the ability to drill down for detailed insight. The system integrates all of the UoE required raw data and presents it in a visually appealing way to optimise business decisions.. PLEASE NOTE that this procurement has already been concluded and this is the award notice.

Renewal: 1 + 1 yearly extension is optional.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000487827
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294547
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

72261000 - Software support services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20178 years ago
Submission Deadline
29 May 2017Expired
Future Notice Date
3 Apr 2017Expired
Award Date
26 Jun 20178 years ago
Contract Period
27 Jun 2017 - 26 Jun 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Not specified
Contact Email
laura.harkins@ed.ac.uk
Contact Phone
+44 1316502508, +44 1316502826

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
Not specified

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR277023
    EC0775 - Software Support, Licence Conversion & Maintenance - The University of Edinburgh is intending to procure the provision of both software support and licence management for its SAP BusinessObjects implementation. The software and licence management should also include BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY282939
    EC0775 - Software Support, Licence Conversion & Maintenance - The University of Edinburgh is looking to procure the provision of both software support and licence management for its SAP BusinessObjects implementation. The software and licence management should also include BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294547
    EC0775 - Software Support, Licence Conversion & Maintenance - The University of Edinburgh has procured both software support and licence management for its SAP BusinessObjects implementation. The software and licence management includes BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000487827-2017-09-04T00:00:00Z",
    "date": "2017-09-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000487827",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-8",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM25",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "email": "laura.harkins@ed.ac.uk",
                "telephone": "+44 1316502826",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "European institution/agency or international organisation",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-70",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM25",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "email": "laura.harkins@ed.ac.uk",
                "telephone": "+44 1316502826",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?_ncp=1493993121006.474-1"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-21",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "telephone": "+44 1316502508",
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            },
            "roles": [
                "reviewBody",
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "name": "University Of Edinburgh",
        "id": "org-21"
    },
    "planning": {
        "documents": [
            {
                "id": "MAR277023",
                "documentType": "plannedProcurementNotice",
                "title": "EC0775 - Software Support, Licence Conversion & Maintenance",
                "description": "The University of Edinburgh is intending to procure the provision of both software support and licence management for its SAP BusinessObjects implementation. The software and licence management should also include BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR277023",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "EC0775",
        "title": "EC0775 - Software Support, Licence Conversion & Maintenance",
        "description": "The University of Edinburgh has procured both software support and licence management for its SAP BusinessObjects implementation. The software and licence management includes BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72261000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 250000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "The University of Edinburgh has procured both software support and licence management for its SAP BusinessObjects implementation. The software and licence management includes BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives. SAP BusinessObjects is a suite of applications that allow you to efficiently view, sort and analyse data of all kinds and volumes, with the ability to drill down for detailed insight. The system integrates all of the UoE required raw data and presents it in a visually appealing way to optimise business decisions.. PLEASE NOTE that this procurement has already been concluded and this is the award notice.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2017-06-27T00:00:00Z",
                    "endDate": "2020-06-26T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 + 1 yearly extension is optional."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2017-04-03T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?_ncp=1493993121006.474-1",
        "tenderPeriod": {
            "endDate": "2017-05-29T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-05-29T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY282939",
                "documentType": "contractNotice",
                "title": "EC0775 - Software Support, Licence Conversion & Maintenance",
                "description": "The University of Edinburgh is looking to procure the provision of both software support and licence management for its SAP BusinessObjects implementation. The software and licence management should also include BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY282939",
                "format": "text/html"
            },
            {
                "id": "SEP294547",
                "documentType": "awardNotice",
                "title": "EC0775 - Software Support, Licence Conversion & Maintenance",
                "description": "The University of Edinburgh has procured both software support and licence management for its SAP BusinessObjects implementation. The software and licence management includes BusinessObjects Licensing to convert from the previous license. This allows the University to fully gain any advantages of any new features and SAP technologies. Given that the University will be embarking on various core system and data initiatives.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294547",
                "format": "text/html"
            }
        ],
        "bidOpening": {
            "date": "2017-05-29T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Bidders will be expected to agree contract governance to manage the ongoing support of the service"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "ESPD 4A.2 Statement Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships. In the United Kingdom, the economic operator may be requested to provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name."
                },
                {
                    "type": "economic",
                    "minimum": "Minimum \"generally\" yearly turnover should by twice the value of the contract. ESPD 4B.5.1 and 4B.5.2 Statement It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability Insurance = 5 million GBP Professional Indemnity Insurance = 5 GBP Product Liability Insurance = 5 million GBP http://www.hse.gov.uk/pubns/hse40.pdf ESPD 4B.6 Statement Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their 2 most recent sets of annual audited accounts including profit and loss information."
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to confirm a number of mandatory requirements as noted on within PCST and below which will determine if the bidders will be fully assessed in the technical evaluation as stated within the ITT documentation. In addition to this a scored experience question within the ESPD qualification envelope will be scored out of 100%.",
                    "minimum": "- Are you a SAP Gold or Platinum Partner? - Do you offer SAP Enterprise level support? - Do you have at least 3 years proven experience of successfully delivering and supporting BusinessObjects 4.x in a large higher education institution? - Do you offer out of hours and weekend support? - Do you offer a web-based support portal through which University staff can track, review, and report on current (and historical) calls logged with your helpdesk? - Do you offer helpdesk support across the following BusinessObjects 4.1 technologies; Universe design tools Design Studio 1.6 Web Intelligence Crystal Reports Explorer BI Platform administration and security - Do you offer helpdesk support across the range of BusinessObjects technologies - as set out in question 6 above - for version 4.2 SP03 and above? - Do you have experience of integrating BusinessObjects with local single sign-on solutions? Can you offer the University quarterly onsite service reviews?"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "The University has previously invited bids for the provision of both software support and licence conversion/ maintenance for its SAP BusinessObjects implementation. The successful bidder is a SAP Gold or Platinum Partner with a proven track record of providing exceptional levels of support, across the range of BusinessObjects products, to several large Higher Education institutions. As well as providing software support, the successful bidder will also help the University convert its licence estate to the latest model, BusinessObjects Enterprise Professional Edition so that the institution can take advantage of new features and SAP technologies. This contract will be for a period for 3 years + 1 year + 1 year. (SC Ref:510448)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000487827"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000487827"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000487827"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 094-184257"
        }
    ],
    "awards": [
        {
            "id": "EC0775",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "EC0775",
            "awardID": "EC0775",
            "status": "active",
            "dateSigned": "2017-06-26T00:00:00Z"
        }
    ]
}