Mechanical Works, Replacements, Repairs, Service and Maintenance

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            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
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            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM28",
                "postalCode": "EH54 6FF"
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            "contactPoint": {
                "name": "Catriona Peden",
                "email": "catriona.peden@westlothian.gov.uk",
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                "url": "http://www.westlothian.gov.uk/article/2468/Contract-Opportunities"
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            "name": "Combserve Limited",
            "identifier": {
                "legalName": "Combserve Limited"
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            "address": {
                "streetAddress": "Unit 4 Blackburn Business Units, East Mains Street",
                "locality": "Blackburn",
                "region": "UKM",
                "postalCode": "EH47 7QU"
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    "buyer": {
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    "tender": {
        "id": "CC7600",
        "title": "Mechanical Works, Replacements, Repairs, Service and Maintenance",
        "description": "The award of a works contract to undertake all aspects heating repairs installations servicing and maintenance",
        "status": "complete",
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                "deliveryLocation": {
                    "description": "All non housing properties owned by West Lothian Council in the geographical area covered by West Lothian Council"
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                "description": "West Lothian Council are appointing a suitably competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties. Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties. Work will comprise but not necessarily be limited to, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units. BMS installation, integration, and management will also form part of the contract. A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
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                    "description": "Scoring of ESPD Technical questions will determine which 6 are taken forward to ITT. Candidates must hold current H&S certificate and meet qualifications noted."
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                    "type": "suitability",
                    "description": "Re ESPD question 4A.1 Please confirm that the tenderer and the engineers who will work on this contract are Gas Safe Registered and that the individual engineers carry the qualifications listed. Confirmation is required that the tenderer is not only Gas Safe Registered but is also a current member of either NICEIC or SELECT, please submit current membership number. Gas accreditations required for each engineer; - (ACS) CCNI CORE 1-15 plus - TCPI1, A NG and BMP1 NG plus - CCLP 1-14 PD and - 15-22 PD qualifications Copies for each engineer must be submitted for checking It should be noted that engineers working on gas installations must be direct employees of the tenderer and must not be sub-contractors or self-employed engineers as this will result in the tender being rejected without evaluation"
                },
                {
                    "type": "economic",
                    "description": "Re ESPD question 4B.5 tenderers should hold the following insurances Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected",
                    "minimum": "Re ESPD question 4B.5; it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance are indicated below; Employers Liability: 10M GBP Public Liability: 5M GBP Professional Indemnity: 2M GBP Valid Motor Vehicle insurance"
                },
                {
                    "type": "technical",
                    "description": "Re ESPD question 4C.1 Details required of experience of working in occupied Educational and Social Policy properties, for example Schools and Care Homes, with known Asbestos issues Please give at least three examples within the last five years, describing the type of work carried out, the value and whether completed on time and on budget and any special measures employed for working in occupied premises. Where Asbestos has been present note the precautions and actions taken when carrying out the works. Details to include the type of work and the outcome (Max 1500 words 500 per example- please note only the first 500 words will be scored for each example) Please give an example of at least one project within the last five years where the tenderer has acted as Principal Contractor. Please describe the project and value, and the numbers and types of sub-contractors involved (Max 500 words - please note only the first 500 words will be scored) Please give three examples within the last five years where you have carried out boiler replacements in Educational and Social Policy properties, as described above, during the heating season without a loss of heat to the property and which included an element of Contractor Design and Build. Indicate project value in each case (Max 500 words - please note only the first 500 words will be scored) Re ESPD question 4C.6; Bidders will be required to confirm that they and the service provider have the following professional qualifications; Re ESPD question 4C.6.1; Bidders will be required to confirm that they and their managerial staff have the following professional qualifications; GAS Safe Registered contractors whose individual engineers must hold Accredited Certification Scheme (ACS) CCN1. Core 1-15, plus. TPCP 1.A. NG and BMP1. NG. plus CCLP. 1-14PD and 15-22PD or equivalent qualifications. NOTE: Copies of cerificates are required within the technical envelope on PCS-Tender. Re ESPD question 4C.7; Bidders will be required to confirm that they will employ Environmental Management Measures that meet the following requirements: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN 14001 (or Equivalent) or a valid EMAS (or equivalent) Certificate. Re ESPD question 4C.10; Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. NB The percentage of work to be undertaken by direct employed operatives can be no less than 70%. This is not an FM style contract.",
                    "minimum": "Re ESPD question 4C.6 GAS Safe Registered contractors whose individual engineers must hold Accredited Certification Scheme (ACS) CCN1. Core 1-15, plus. TPCP 1.A. NG and BMP1. NG. plus CCLP. 1-14PD and 15-22PD or equivalent qualifications."
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        "recurrence": {
            "description": "Three years if contract extension not used. Five years if full contract extension used."
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    "language": "EN",
    "description": "Award against framework: Re: ESPD Q2B, complete information for all company directors, using home address. Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. TUPE - The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. Re ESPD question 4D Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules. HSE website will be checked. Any information not acceptable to our H&S team will cause your tender to be rejected. (SC Ref:506749)",
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                    "name": "Combserve Limited"
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