Award

Gas Servicing and Maintenance

CLYDE VALLEY HOUSING ASSOCIATION LIMITED

This public procurement record has 3 releases in its history.

Summary of the contracting process

The Clyde Valley Housing Association Limited is seeking tenders for a contract titled "Gas Servicing and Maintenance" with an estimated value of up to £500,000 per annum. This contract involves providing gas servicing, repairs, and maintenance services for approximately 3,500 tenanted properties located in North Lanarkshire and South Lanarkshire. Currently in the award stage, the contract has been awarded to City Technical Services UK Ltd, and it commenced on 4 April 2017, initially running for three years with the potential for two additional years. The procurement was conducted through a selective method under a restricted procedure.

This tender presents significant business growth opportunities for companies specialising in gas servicing and maintenance. Particularly well-suited to compete are small and medium-sized enterprises (SMEs) with experience in delivering similar services, especially those equipped to handle compliance with health and safety regulations and the Transfer of Undertakings (Protection of Employment) Regulations (TUPE). Businesses that can provide robust proof of qualifications, insurance coverage, and a commitment to community benefits within their offerings will be highly competitive in this procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Gas Servicing and Maintenance

Notice Description

The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum.

Lot Information

Lot 1

The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum. CVHA currently has a Gas service Maintenance Contract with a contractor to provide the repairs and maintenance services. This contract has been in operation since 2011. Tenderers are advised that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as may be amended from time to time ("TUPE") may well apply to this second-generation contract. That is to say that if the current contractor is unsuccessful in being awarded the contract from November 9 2017, any of the current contractor's staff which form part of an organised grouping of employees whose principal purpose is carrying on the relevant repairs and maintenance activities on behalf of CVHA under the current contract may transfer to the new contractor under TUPE with their rights, liabilities and retaining their existing terms and conditions of employment. CVHA is not in a position to comment on the applicability or otherwise of TUPE to this contract but does wish to draw potential Tenderers' attention to the possibility that TUPE may well apply. Tenderers are advised to obtain independent legal advice on this issue and to satisfy themselves in relation to that matter. It is envisaged that the contract will be awarded for an initial period of 3 years, with the possibility by mutual agreement of extending the contract by a further 2 years (i.e. 3 + 1 + 1). The contract will deliver Gas Servicing repairs and maintenance services to around 3,500 tenanted properties. Currently the properties are located within North Lanarkshire and South Lanarkshire areas. However, the properties may be located within a wider geographical area in the future.. The Scoring criteria and reference documents for completion are attached as an appendix to this contract Notice

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000497796
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401594
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services


CPV Codes

45000000 - Construction work

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Dec 20205 years ago
Submission Deadline
16 Jun 2017Expired
Future Notice Date
Not specified
Award Date
4 Apr 20178 years ago
Contract Period
9 Nov 2017 - 9 Nov 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CLYDE VALLEY HOUSING ASSOCIATION LIMITED
Contact Name
Not specified
Contact Email
kevin.mcghee@cvha.org.uk
Contact Phone
+44 1698268855

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1PN
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire, TLM95 South Lanarkshire

Local Authority
North Lanarkshire
Electoral Ward
Motherwell North
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

CITY TECHNICAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000497796-2020-12-08T00:00:00Z",
    "date": "2020-12-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000497796",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "Clyde Valley Housing Association Limited",
            "identifier": {
                "legalName": "Clyde Valley Housing Association Limited"
            },
            "address": {
                "streetAddress": "50 Scott Street",
                "locality": "Motherwell",
                "region": "UKM38",
                "postalCode": "ML1 1PN"
            },
            "contactPoint": {
                "email": "Kevin.mcghee@cvha.org.uk",
                "telephone": "+44 1698268855",
                "faxNumber": "+44 1698268855",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Housing",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cvha.co.uk"
            }
        },
        {
            "id": "org-354",
            "name": "Clyde Valley Housing Association Limited",
            "identifier": {
                "legalName": "Clyde Valley Housing Association Limited"
            },
            "address": {
                "streetAddress": "50 Scott Street",
                "locality": "Motherwell",
                "region": "UKM95",
                "postalCode": "ML1 1PN"
            },
            "contactPoint": {
                "email": "Kevin.mcghee@cvha.org.uk",
                "telephone": "+44 1698268855",
                "faxNumber": "+44 1698268855",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Housing",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Housing Association",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cvha.co.uk"
            }
        },
        {
            "id": "org-355",
            "name": "City Technical Services UK Ltd",
            "identifier": {
                "legalName": "City Technical Services UK Ltd"
            },
            "address": {
                "streetAddress": "Unit 1 Block 16, Clydesmill Place",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G32 8RF"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-84",
            "name": "Sherriff Court",
            "identifier": {
                "legalName": "Sherriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-134",
            "name": "Hamilton Sheriff Court",
            "identifier": {
                "legalName": "Hamilton Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 4 Beckford Street",
                "locality": "Hamilton",
                "postalCode": "ML3 0BT"
            },
            "contactPoint": {
                "email": "hamilton@scotcourts.gov.uk",
                "telephone": "+44 1698282957",
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Clyde Valley Housing Association Limited",
        "id": "org-354"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000497796",
        "title": "Gas Servicing and Maintenance",
        "description": "The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50531200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM38"
                    },
                    {
                        "region": "UKM36"
                    },
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM84"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "written"
        ],
        "tenderPeriod": {
            "endDate": "2017-06-16T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY284538",
                "documentType": "contractNotice",
                "title": "Gas Servicing and Maintenance",
                "description": "The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY284538",
                "format": "text/html"
            },
            {
                "id": "MAY284538-1",
                "title": "Contract Notice scoring reference",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY284538&idx=1",
                "datePublished": "2017-05-31T09:26:19Z",
                "dateModified": "2017-05-31T09:26:19Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY284538-2",
                "title": "ESPD Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY284538&idx=2",
                "datePublished": "2017-05-31T12:18:12Z",
                "dateModified": "2017-05-31T12:18:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC401594",
                "documentType": "awardNotice",
                "title": "Gas Servicing and Maintenance",
                "description": "The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401594",
                "format": "text/html"
            },
            {
                "id": "DEC401562",
                "documentType": "awardNotice",
                "title": "Gas Servicing and Maintenance",
                "description": "The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401562",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum. CVHA currently has a Gas service Maintenance Contract with a contractor to provide the repairs and maintenance services. This contract has been in operation since 2011. Tenderers are advised that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as may be amended from time to time (\"TUPE\") may well apply to this second-generation contract. That is to say that if the current contractor is unsuccessful in being awarded the contract from November 9 2017, any of the current contractor's staff which form part of an organised grouping of employees whose principal purpose is carrying on the relevant repairs and maintenance activities on behalf of CVHA under the current contract may transfer to the new contractor under TUPE with their rights, liabilities and retaining their existing terms and conditions of employment. CVHA is not in a position to comment on the applicability or otherwise of TUPE to this contract but does wish to draw potential Tenderers' attention to the possibility that TUPE may well apply. Tenderers are advised to obtain independent legal advice on this issue and to satisfy themselves in relation to that matter. It is envisaged that the contract will be awarded for an initial period of 3 years, with the possibility by mutual agreement of extending the contract by a further 2 years (i.e. 3 + 1 + 1). The contract will deliver Gas Servicing repairs and maintenance services to around 3,500 tenanted properties. Currently the properties are located within North Lanarkshire and South Lanarkshire areas. However, the properties may be located within a wider geographical area in the future.. The Scoring criteria and reference documents for completion are attached as an appendix to this contract Notice",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2017-11-09T00:00:00Z",
                    "endDate": "2020-11-09T00:00:00Z"
                },
                "hasRenewal": false
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "All Landlord gas safety records must be carried out within the annual service anniversary date. Failure to meet this key performance indicator would result in determination of the contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2017-08-01T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The contract is for the supply of Gas Servicing Repairs and Maintenance Services, with the potential for the inclusion of future small projects. The contract value will be up to a maximum of 500,000 GBP per annum. CVHA currently has a Gas service Maintenance Contract with a contractor to provide the repairs and maintenance services. This contract has been in operation since 2011. Tenderers are advised that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as may be amended from time to time (\"TUPE\") may well apply to this second-generation contract. That is to say that if the current contractor is unsuccessful in being awarded the contract from November 9 2017, any of the current contractor's staff which form part of an organised grouping of employees whose principal purpose is carrying on the relevant repairs and maintenance activities on behalf of CVHA under the current contract may transfer to the new contractor under TUPE with their rights, liabilities and retaining their existing terms and conditions of employment. CVHA is not in a position to comment on the applicability or otherwise of TUPE to this contract but does wish to draw potential Tenderers' attention to the possibility that TUPE may well apply. Tenderers are advised to obtain independent legal advice on this issue and to satisfy themselves in relation to that matter. It is envisaged that the contract will be awarded for an initial period of 3 years, with the possibility by mutual agreement of extending the contract by a further 2 years (i.e. 3 + 1 + 1). The contract will deliver Gas Servicing repairs and maintenance services to around 3,500 tenanted properties. Currently the properties are located within North Lanarkshire and South Lanarkshire areas. However, the properties may be located within a wider geographical area in the future."
                },
                {
                    "type": "economic",
                    "description": "it is a requirement of this contract that bidders hold, or can commit to hold the types and levels of insurance prior to award: Employer's (Compulsory) Liability Insurance 5,000,000 GBP Public Liability Insurance 5,000,000 GBP Professional Indemnity Insurance 1,000,000GBP Product Liability Insurance 5,000,000 GBP Contractors will be subject to a financial analytical check Scoring: Pass or Fail"
                },
                {
                    "type": "technical",
                    "description": "The Contractor shall be registered with the approved body of the HSE for the duration of the contract, currently that is Gas Safe Registered (GSR) and provide proof of this. Each engineer shall have suitably National Accreditation Certification Service (ACS) modules for the work to be undertaken. The contractor should also provide business Gas Safe Registration Certificate and copies of the Engineers front and back of the GSR ID card as part of the submission. The Contractor shall also be NICEIC or select accredited or equal and approved"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "45000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "The Scoring criteria and reference documents for completion are attached as an appendix to this contract Notice (SC Ref:638306)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497796"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497796"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497796"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000497796-1",
            "suppliers": [
                {
                    "id": "org-355",
                    "name": "City Technical Services UK Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "CTS1",
            "suppliers": [
                {
                    "id": "org-355",
                    "name": "City Technical Services UK Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000497796-1",
            "awardID": "ocds-r6ebe6-0000497796-1",
            "status": "active",
            "dateSigned": "2017-04-04T00:00:00Z"
        },
        {
            "id": "CTS1",
            "awardID": "CTS1",
            "status": "active",
            "dateSigned": "2017-09-04T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1192",
                "measure": "lowestValidBidValue",
                "value": 506851
            },
            {
                "id": "1193",
                "measure": "highestValidBidValue",
                "value": 649442
            },
            {
                "id": "1194",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "1195",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "1196",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1197",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1198",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1199",
                "measure": "lowestValidBidValue",
                "value": 506851,
                "relatedLot": "1"
            },
            {
                "id": "1200",
                "measure": "highestValidBidValue",
                "value": 649442,
                "relatedLot": "1"
            },
            {
                "id": "1244",
                "measure": "lowestValidBidValue",
                "value": 506851
            },
            {
                "id": "1245",
                "measure": "highestValidBidValue",
                "value": 649442
            },
            {
                "id": "1246",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "1247",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "1248",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1249",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1250",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1251",
                "measure": "lowestValidBidValue",
                "value": 506851,
                "relatedLot": "1"
            },
            {
                "id": "1252",
                "measure": "highestValidBidValue",
                "value": 649442,
                "relatedLot": "1"
            }
        ]
    }
}