Supply and deliver archival folding boxboard and associated goods and services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000506125-2018-01-26T00:00:00Z",
    "date": "2018-01-26T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000506125",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-87",
            "name": "National Library of Scotland",
            "identifier": {
                "legalName": "National Library of Scotland"
            },
            "address": {
                "streetAddress": "George IV Bridge",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1EW"
            },
            "contactPoint": {
                "name": "Isobel Griffin",
                "email": "i.griffin@nls.uk",
                "telephone": "+44 1316233700",
                "faxNumber": "+44 1316233701",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nls.uk"
            }
        },
        {
            "id": "org-12",
            "name": "National Library of Scotland",
            "identifier": {
                "legalName": "National Library of Scotland"
            },
            "address": {
                "streetAddress": "George IV Bridge",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1EW"
            },
            "contactPoint": {
                "name": "Isobel Griffin",
                "email": "i.griffin@nls.uk",
                "telephone": "+44 1316233700",
                "faxNumber": "+44 1316233701",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nls.uk"
            }
        }
    ],
    "buyer": {
        "name": "National Library of Scotland",
        "id": "org-12"
    },
    "tender": {
        "id": "2017.18.004",
        "title": "Supply and deliver archival folding boxboard and associated goods and services",
        "description": "The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard \"off cuts\"",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "64120000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "22993400",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "National Library of Scotland 4Bankhead Medway Edinburgh EH11 4BY National Records of Scotland Thomas Thomson House Bankhead Crossway North Edinburgh EH11 4DX"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-11-07T10:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-11-07T10:00:00Z"
        },
        "documents": [
            {
                "id": "OCT296938",
                "documentType": "contractNotice",
                "title": "Supply and deliver archival folding boxboard and associated goods and services",
                "description": "The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard \"off cuts\"",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT296938",
                "format": "text/html"
            },
            {
                "id": "OCT296938-1",
                "title": "ESPD (Scotland) guidance document for completing Part IV of ESPD - guidance for information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=1",
                "datePublished": "2017-10-02T08:57:01Z",
                "dateModified": "2017-10-02T08:57:01Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT296938-2",
                "title": "Pricing Document - to be completed and returned",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=2",
                "datePublished": "2017-10-02T08:57:01Z",
                "dateModified": "2017-10-02T08:57:01Z",
                "format": "application/msword"
            },
            {
                "id": "OCT296938-3",
                "title": "Project brief and requirement specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=3",
                "datePublished": "2017-10-02T08:57:01Z",
                "dateModified": "2017-10-02T08:57:01Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT296938-4",
                "title": "SG Model Framework Agreement - model form of contract to be used on this framework - for information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=4",
                "datePublished": "2017-10-02T08:57:01Z",
                "dateModified": "2017-10-02T08:57:01Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT296938-5",
                "title": "Sample evaluation matrix to be used on this contract - for information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=5",
                "datePublished": "2017-10-02T08:57:02Z",
                "dateModified": "2017-10-02T08:57:02Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT296938-6",
                "title": "Quality response document - to be completed and returned",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=6",
                "datePublished": "2017-10-02T08:57:02Z",
                "dateModified": "2017-10-02T08:57:02Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT296938-7",
                "title": "Invitation to tender (ITT) & Instruction to tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=7",
                "datePublished": "2017-10-02T08:57:02Z",
                "dateModified": "2017-10-02T08:57:02Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT296938-8",
                "title": "Archival Folding Boxboard ESPD (Scotland)- to be completed and returned with tender submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=8",
                "datePublished": "2017-10-02T08:57:02Z",
                "dateModified": "2017-10-04T11:48:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT296938-9",
                "title": "Archival Folding Boxboard ESPD (Scotland)- to be completed and returned with tender submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=9",
                "datePublished": "2017-10-04T11:48:21Z",
                "dateModified": "2017-10-04T11:48:21Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN308037",
                "documentType": "awardNotice",
                "title": "Supply and deliver archival folding boxboard and associated goods and services",
                "description": "The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard \"off cuts\"",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308037",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Library and NRS both use KasemakeCAD box making machines for the production of archival boxes required to deliver some aspects of their business processes. The organisations require a call-off framework contract for supply & deliver of archival boxboard & associated goods & services. The archival boxes will provide a micro-environment for archival collection material protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage & accidental release of water. Archival board properties Weights - Both organisations currently use 300 micron, 650 micron, 1000 micron and 1300 micron board. Grammage should be confirmed by the (TAPPI 411 om-84) basic test for the weight of the paper. Chemical properties - Archival board shall be acid free and lignin free, and buffered with calcium carbonate. It shall have a pH value between 7.5 and 9.5. The reducible sulphur content shall be less than 0.8 parts per million. The amount of water absorbed in 120 s, as measured by the Cobb test, shall be less than 40 g/m2 To confirm the chemical properties and pH value, results of the following tests may be requested.Alkaline reserve (TAPPI T 553 om-05) Cobb Tests (BS EN 20535:1994 = ISO 535:1991, TAPPI T 441 om-04), undertaken on both sides of the board. Kappa number (TAPPI T 236 om-99) pH values: cold extraction (TAPPI T 509 om-02) Residual Sulphur (TAPPI T 406 om-04). Where board has recycled content, the recycling process must be Elemental Chlorine Free (ECF), with Absorbable Organic Halogenated compound (AOX) emissions from the production of each pulp used below 0.25kg per Air Dried Tonne (ADT), or Process Chlorine Free (PCF), except where the archival boxboard is derived from pulp which is not bleached or where bleaching is performed with chlorine free substances. Bidders shall supply full and detailed Material Data Supply and Safety sheets with the samples provided. Strength -The board shall be strong enough to avoid bursting when it is made into boxes, and flexible enough to fold easily. A minimum burst index of 1.9 kPam2g-1 is required, where Burst Index = Bursting Strength (kPa)/Grammage (g/m2). Applicable Test: To confirm the burst strength and burst index, results of the following test may be requested: Burst Strength and Burst Index (TAPPI T 807 om-10). Quality Assurance Bidders shall also detail any Quality Assurance procedures which they have in place to ensure the on-going quality and compliance of the board. Bidders may also outline any additional archival qualities provided by their board. The archival boxboard must comply with the standards and fibres used to make the archival boxboard can be:- (a) Post - consumer recovered fibres (recycled) or content from legally and sustainably harvested virgin fibre. Where the recycled content shall include only genuine recovered fibre (i.e. no \"mill Broke\" unless solely from a recycled paper production line), in accordance with National Association of Paper Merchants NAPM definition or European or Internal equivalent. Or (b) Virgin fibre purchased in accordance with UK timber procurement policy. With timber products originating either from independently verified legal and sustainable sources or from a licensed Forest Law Enforcement Governance and Trade (FLEGT) partner. Or (c) a mix of the above. It shall be a requirement that the bidder to provide Chain of Custody certification which provides traceability at each stage of processing of the wood fibre. In addition to the archival boxboard of various types and sizes the Organisations also require, fluted / corrugated boxboard, delivery of the archival and fluted boxboard and a proposed solution for the uplift and recycling of Library and NRS \"off cuts\" and pallets used to deliver the goods to the Organisations. The contract will not be divided into lots as it would make the execution of the contract overly complicated.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 58 of Public Contract (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 400000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Yes - May take up option for 1 x 12 month extension"
                }
            }
        ],
        "bidOpening": {
            "date": "2017-11-07T10:00:00Z",
            "address": {
                "streetAddress": "As well as the online submission Bidders are required to submit sample boards to the type and size as stated below so that each Organisation has 10 sheets of each type and size. Sample boards will be tested against pre-set criteria as stated in the ITT. Sample board to have the name of the Bidder clearly identified on the packaging, but no markings on the board itself."
            },
            "description": "Sample board to be delivered to: National Records of Scotland, FAO Jane Anderson,Thomas Thomson House, Bankhead Crossway North, Edinburgh,EH11 4DX 2 x 10 sheets of each type and size of archival board as follows:- 300 micron - 780 x 1040 mm ,650 micron - 1040 x 1473mm, 1000 micron -1040 x 1473mm ,1300 micron -1040 x 1473mm,1300 micron -660 x 1200mm,1300 micron - 931 x 1235mm"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "111.1.1 of the notice is not applicable to this procurement exercise."
                },
                {
                    "type": "economic",
                    "description": "Please refer to these statements when completing section 4B of the ESPD (Scotland) Statement for 4B1.2 Bidder will be required to have an average yearly turnover of a minimum of 200,000 GBP for the last three financial years. Statement for 4B4 Bidders will be required to state the value of the liquidity ratio. The liquidity ratio should be equal to or greater than 0.8 Statement for 4B5.1-3 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below Employers (compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 2 million GBP Product Liability Insurance = 2 million GBP"
                },
                {
                    "type": "technical",
                    "description": "Please refer to these statements when completing section 4C of the ESPD (Scotland) Statement for 4C.1.2 Bidders will be required to provide a minimum of 2 examples that demonstrate that they have the relevant experience to deliver the supplies as described in parts II.1.4 and II.2.4 of the OJEU Contract Notice. This is a pass / fail question. Bidders who cannot provide the required examples will be marked as a fail, removed from the procurement exercise and tender submission will not be evaluated. 4C.2 to 4C.12 - Not Used 4D - Please refer to the Guidance document for completing part IV of the ESPD (Scotland) available for download with the ESPD (Scotland) and associated ITT documentation."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "classification": {
            "id": "22993000",
            "scheme": "CPV"
        },
        "reviewDetails": "The Library will incorporate a minimum of 10 calendar days standstill period at the point at which information on the decision to award the contract is communicated to tenderers (the standstill notification) An economic operator that suffers , or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session after informing the Library of its intention.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "9 - 12 months prior to contract end date if extensions are not used."
        }
    },
    "language": "EN",
    "description": "Question scoring methodology for Selection Criteria; Pass / Fail Award criteria questions can be found in the ITT together with the weightings. Unless stated otherwise in the ITT the award scoring methodology will be as follows. 0 - Unacceptable - Nil or inadequate response. The Response fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled and or may be overly generic. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas and or be generic in part. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met. The response may also have provided additional material, going beyond the Library's requirements demonstrating added value to the Library. The Library is not bound to enter into a Contract with the lowest priced or any Supplier and the Library shall be free to abandon the procurement pursuant to which the ITT is issued at any time. Form of contract - The successful Supplier will be required to enter into a formal goods and service contract in the form as detailed in the TERMS and CONDITIONS available for download with the ITT. Tenders must be submitted in the format as detailed in Section 5 of the ITT (SC Ref:527747)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000506125"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000506125"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "2017.18.004",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "2017.18.004",
            "awardID": "2017.18.004",
            "status": "active",
            "dateSigned": "2018-01-25T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 188-384785"
        }
    ]
}