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Supply and deliver archival folding boxboard and associated goods and services

National Library of Scotland

This public procurement record has 2 releases in its history.

Award

26 Jan 2018 at 00:00

OJEU - F3 - Contract Award Notice
Tender

28 Sep 2017 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Library of Scotland is procuring a contract titled "Supply and deliver archival folding boxboard and associated goods and services," primarily aimed at providing essential materials for the archival storage of records. This procurement falls within the goods category and is being conducted through an open procedure. The tender process is currently in the award stage, with the contract signed on 25 January 2018. Interested parties should note that submissions of tenders were accepted until 7 November 2017, and the delivery location includes multiple sites in Edinburgh, reflecting the organisation's operational requirements.

This tender represents a significant opportunity for businesses specialising in goods manufacturing, particularly those focused on archival materials and environmentally sustainable production methods. Companies that can supply archival boxboard and associated services, including fluted and corrugated packaging, will find this procurement particularly relevant. The contract value is £400,000, and businesses with proven experience in delivering similar supplies, meeting specific quality standards, and demonstrating robust financial stability can strategically position themselves to benefit from this framework agreement.

How relevant is this notice?

Notice Information

Notice Title

Supply and deliver archival folding boxboard and associated goods and services

Notice Description

The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard "off cuts"

Lot Information

Lot 1

The Library and NRS both use KasemakeCAD box making machines for the production of archival boxes required to deliver some aspects of their business processes. The organisations require a call-off framework contract for supply & deliver of archival boxboard & associated goods & services. The archival boxes will provide a micro-environment for archival collection material protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage & accidental release of water. Archival board properties Weights - Both organisations currently use 300 micron, 650 micron, 1000 micron and 1300 micron board. Grammage should be confirmed by the (TAPPI 411 om-84) basic test for the weight of the paper. Chemical properties - Archival board shall be acid free and lignin free, and buffered with calcium carbonate. It shall have a pH value between 7.5 and 9.5. The reducible sulphur content shall be less than 0.8 parts per million. The amount of water absorbed in 120 s, as measured by the Cobb test, shall be less than 40 g/m2 To confirm the chemical properties and pH value, results of the following tests may be requested.Alkaline reserve (TAPPI T 553 om-05) Cobb Tests (BS EN 20535:1994 = ISO 535:1991, TAPPI T 441 om-04), undertaken on both sides of the board. Kappa number (TAPPI T 236 om-99) pH values: cold extraction (TAPPI T 509 om-02) Residual Sulphur (TAPPI T 406 om-04). Where board has recycled content, the recycling process must be Elemental Chlorine Free (ECF), with Absorbable Organic Halogenated compound (AOX) emissions from the production of each pulp used below 0.25kg per Air Dried Tonne (ADT), or Process Chlorine Free (PCF), except where the archival boxboard is derived from pulp which is not bleached or where bleaching is performed with chlorine free substances. Bidders shall supply full and detailed Material Data Supply and Safety sheets with the samples provided. Strength -The board shall be strong enough to avoid bursting when it is made into boxes, and flexible enough to fold easily. A minimum burst index of 1.9 kPam2g-1 is required, where Burst Index = Bursting Strength (kPa)/Grammage (g/m2). Applicable Test: To confirm the burst strength and burst index, results of the following test may be requested: Burst Strength and Burst Index (TAPPI T 807 om-10). Quality Assurance Bidders shall also detail any Quality Assurance procedures which they have in place to ensure the on-going quality and compliance of the board. Bidders may also outline any additional archival qualities provided by their board. The archival boxboard must comply with the standards and fibres used to make the archival boxboard can be:- (a) Post - consumer recovered fibres (recycled) or content from legally and sustainably harvested virgin fibre. Where the recycled content shall include only genuine recovered fibre (i.e. no "mill Broke" unless solely from a recycled paper production line), in accordance with National Association of Paper Merchants NAPM definition or European or Internal equivalent. Or (b) Virgin fibre purchased in accordance with UK timber procurement policy. With timber products originating either from independently verified legal and sustainable sources or from a licensed Forest Law Enforcement Governance and Trade (FLEGT) partner. Or (c) a mix of the above. It shall be a requirement that the bidder to provide Chain of Custody certification which provides traceability at each stage of processing of the wood fibre. In addition to the archival boxboard of various types and sizes the Organisations also require, fluted / corrugated boxboard, delivery of the archival and fluted boxboard and a proposed solution for the uplift and recycling of Library and NRS "off cuts" and pallets used to deliver the goods to the Organisations. The contract will not be divided into lots as it would make the execution of the contract overly complicated.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 58 of Public Contract (Scotland) Regulations 2015.

Renewal: Yes - May take up option for 1 x 12 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000506125
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308037
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

64 - Postal and telecommunications services

CPV Codes

22993000 - Photosensitive, heat-sensitive or thermographic paper and paperboard

22993400 - Corrugated paper or paperboard

64120000 - Courier services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jan 20188 years ago
Submission Deadline
7 Nov 2017Expired
Future Notice Date
Not specified
Award Date
25 Jan 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
9 – 12 months prior to contract end date if extensions are not used.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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